Supports CEO in the areas of corporate governance, Governing Council and its Executive Committee, enterprise risk and strategic planning inclusive of business continuity.
1) Corporate Governance (Annual corporate cycle)
· Ensure it operates smoothly and in a timely manner for formal decision making and reporting, including ensuring that an annual members meeting (and other formal public meetings) are held in accordance with all requirements.
· In coordinating and/or contributing to the production of all appropriate reports, forward plans, self-certifications and submissions to relevant regulatory bodies and ensure that they are published, where appropriate, and available for public.
· Manage legal and constitutionally compliant arrangements for elections to the Exco and Council and the appointment of stakeholders; manage the process for resignations and replacements between elections. Liaise with external service providers, as appropriate.
2) Compliance
Ensure compliance with all prevailing regulatory requirements and governances, with the expectations of a well governed charity.
3) Policy
Ensure that all organizational policies conform to prescribed templates and that changes to policies are reflected on DPH’s Document Management System.
4) Enterprise Risk Management (ERM) and Business Continuity Planning (BCP)
Administer the risk management registers to be up to date and usable during contingencies in BCP.
5) Administrative support to CEO and Council:
- General Secretariat duties supporting the CEO. Planning, preparation and timely submission of agendas, reports, supporting papers and minutes.
- General Admin: Assist to coordinate induction and training of Exco and Council members as required. Be responsible for the day-to-day management of the database of members and ensuring the information is accurate and up-to-date.
6) Manage the CEO’s calendar.
7) Manage/maintain the corporate records and documents on DPH’s Document Management System.
8) Projects
Undertake projects related to the ongoing improvement of the work of the CEO’s Office, including the archival and order of documents and policies or any that may improve the operations of the Exco or Council.
9) Wider Responsibilities
From time to time, to be part of teams for specific areas of work, including organization events and projects.
Requirements
- Holder of CSIS or equivalent certification or currently pursuing CSIS courses. Those who do not hold relevant qualifications are also welcome to apply.
- Relevant corporate secretarial experience in law firms and/or corporate secretarial firms are preferred but not compulsory. Candidates with no or least experience are also welcome to apply.
- Proficient in both spoken and written English.
- An organised and detail-oriented person, motivated by multiple tasks and able to meet deadlines.
- A team player with positive work attitude, and with good interpersonal and writing skills.
