We are looking for an Administrative assistant to ensuring proper flow of office procedures, and supports the business by carrying out common office duties across. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
Other responsibilities include:
• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Manages staff expense requests
• Creates agendas and takes meeting notes
• Assists in purchase orders, sales orders, quotations, and invoicing
• Manage company communications, meetings, calendar, office supplies, records, office, bills and expenses
Qualifications:
• 3 to 5 years experience
• Must have strong office and administrative skills and strong people skills
• Prior office management experience preferred
• Strong attention to detail
• Ability to work without supervision
• Excellent time management skills
• Strong prioritisation and organisation skills
• Ability to handle highly confidential information
• Strong record keeping skills
• Presentation skills, including welcoming guests to events
• Ability to multitask
