Office Administrator
Involves providing financial, administrative and clerical support to the company. The role consists of but is not limited to office management, assisting in Finance and HR duties, and receptionist work.
** This is a contract role for 5 months Maternity Cover.
Responsibilities:
- Receiving inbound calls on the companies' main line and ensuring answered rate remains optimal
- Telephone system – adding and removing employees and managing the extensions[HQ1]
- Sending birthday wishes to remote and local employees
- Biometrics – adding new hires and removing exiting employees
- Ordering monitors / chairs and other new hires equipment’s as and when requested by CEO / HR
- Data entry and clean-up in company's asset inventory system(s)
- Arranging for building pass for new hires
- Birthday cake arrangements for the monthly birthday celebration
- Manage PO's and other partner billing / invoices; order services as require
- Managing the smooth operations of office equipment’s and month/ quarterly checking.
- Arranging cleaning of office / pantry facilities as per schedule – coffee machines, printers, fire extinguishers, shredders, etc.
- Ordering pantry items in the office. Checking the fridge and dry goods for expired or perishing goods.
- Ensure office cupboards are neat and organised.
- Collecting mails/ MOM documents as and when required.
- Receiving guests at reception and liaising with relevant stakeholders to arrange physical meeting rooms.
- Set up laptop for new joiners including M365 and connect to printer, offering support for any minor issues that may arise with existing laptops. Additionally, connecting to the IT helpdesk for assistance with software usage problems and arranging for laptop repairs if hardware issues occur.
- Coordinating the logistics of courier services.
- Renewing LEW licenses and fire extinguishers yearly. Tracking electricity and water usage. Managing the existing cleaners.
- Maintaining office fixed assets and ensuring proper tracking of laptops, which involves conducting monthly stocktaking.
- Updating the monthly financial invoices in the Xero ledger and ensuring that all expenses are captured in the system with great attention to detail, requiring some background knowledge in accounts payable and understanding of ledger accounts. This includes attaching all expense receipts and preparing them for payment processing.
Requirements:
· Diploma in accounting or equivalent professional qualification preferred
· 1 year of relevant working experience preferred (Ex-hospitality and FNB are welcome)
· Experience in XERO will be an added advantage
· Proficient in Microsoft Office and Excel
· Knowledge of GST and withholding tax is advantageous
· Meticulous, good time management and communication skills
· Positive attitude and willing to learn
· Able to work independently with minimum supervision
Why us:
We want Singapore’s top talent and recognise that means paying them accordingly. Our office environment is a great space to inspire creativity, as well as being close to cafes and public transport. You'll be amongst a highly engaged team of the country's most talented digital marketers and growth experts, with solid prospects for upward mobility.
Please attach your CV and we'll be in touch for a confidential chat. Let's do great things together!
Looking for more reasons?
· Referral Bonus
· Guaranteed yearly salary increment
· Flexible work arrangement
· Structured & rapid career progression
· Sponsorship opportunities for professional development
· Unlimited Dental benefits
· Medical benefits
· ClassPass gym access or wellness sessions
· Annual leaves, birthday leave, graduation leave, study leave, and others
· Birthday cakes and celebrations
· Weekly in-house company-wide training
· Monthly team building events
· Annual retreat
· New joiner buddy meals
