Responsibilities:
• Provide day-to day HR support to the Operations and work closely with HQ HR and Facilities Management Operations team on all HR matters.
• Manage end-to-end recruitment cycle for Operations hiring (incl. job ad posting, shortlist of candidates, schedule for interviews, job offer and arrange onboarding).
• Handle the work pass for foreign workers (application, renewal, cancellation, etc.).
• Conduct orientation to newly hired employees.
• Identify training courses as requested by the Operations and handle course registration and training grant.
• Perform daily check on workers' attendance and to ensure the attendance is captured and approved in Operations system and HR system correctly and promptly.
• Keep track the workers' OT and monitor the payroll costs.
• Update of cost allocation for the workers' in the system and issue staff letter.
• Handle leave administration for the workers and liaise with Operations to get leave updates input in the HR system with leave remarks indicated in Operations system.
• Assist in payroll preparation by providing relevant documents and information (e.g Operations system attendance, Leave update, Performance Incentive summary, etc).
• Gather all the necessary documents and update employee records (hard and soft copies).
• Process documentation and prepare HR reports relating to staffing, recruitment, training, grievances and performance evaluations, etc.
• Handle staff grievances and complaints and provide HR advice to the Operations.
• Conduct exit interviews to identify reasons for employee's termination and maintain proper documentation.
• Handle staff WICA claims, file WSH Incident report to MOM and follow up with the insurer on the claim process.
• Provide support on ad-hoc HR related tasks/projects.
Requirements:
• Minimum Diploma in Human Resource Management or equivalent.
• Good knowledge of Employment Act and HR practices and regulations.
• Proficient in Microsoft Office (good knowledge of MS Excel)
• Experience in using Timesoft is preferred.
• Excellent interpersonal and communication skills.
• Ability to work independently in a fast pace environment.
• Meticulous, committed and takes initiatives
• Good analytical skills and resourceful
• Well-organized and able to multi-task.
