The Admin will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support -related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs.
Key responsibilities entail:
Office Management
Set up the office for daily operations. Monitor office machines and systems, and problem-solve issues as needed (including copiers, phones, internet, conference room equipment and room scheduling)
• Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair, etc.
• Monitor and maintain inventory of necessary office and pantry supplies; order as needed to keep basic supplies stocked, and to fulfil special requests from staff.
• Maintain and update office phone list, email distribution lists, and other similar systems.
• Receive, interact, liaise with clients, staff, other business personnel.
• Support functional areas and other members of the organization’s team with special projects as needed.
• Maintain paper and online records and define processes and procedures for their retention, protection, retrieval, transfer and/or disposal.
