Our client is US incorporated and a public listed company provides a range of smart home hardware, software services and content to meet the needs of users and their families and help them achieve their own health.

Logistic & Shipping Executive

• Responsible for formulating and coordinating logistics plans and operations for exports from China, Vietnam, and Thailand to Europe, North America, Asia-Pacific and other places.
• Under the condition of meeting timely delivery, organize, plan and arrange express, air and sea freight exports to foreign countries in the most economical way and track them to safe receipt.
• Produce and verify all export-related documents and documents.
• Liaise with suppliers, purchasing department, freight forwarders, customs brokers and foreign colleagues to resolve problems encountered during logistics operations.
• Organize and summarize relevant documents for each business ticket, file them for record after review, and complete daily, weekly, and monthly reports on a regular basis.
• Assist superior leaders to develop and identify new logistics suppliers and channels to improve the company's overall logistics service level

Job Requirements

• Min Diploma or Degree in Logistic or Shipping or relevant discipline
• Familiar with international transportation, import and export customs declaration procedures and related knowledge.
• Excellent planning and organizational skills.
• Proficient in using office software and proficient in Excel.
• Fluent in English and ability to communicate effectively with business partners in China

Responsibilities:

- Handle operation phone calls and ensure all messages and information is

communicated promptly and accurately.

- Monitor turnover of guest rooms

- Maintain effective filing system

- Administrative duties & others

Requirements

* Relevant working experience in related filed is required

* Confident with good interpersonal and communication skills

PURCHASING COORDINATOR

1. Responsible for processing purchase requisition & sourcing of goods in meeting the requirements of internal customers.
2. Evaluate and control the performance of machining sub-contractors/suppliers.
3. Regular monitoring and update to requestors and the arrival of goods.
4. Negotiate contracts, keeping within budgetary requirements.
5. Assists in planning and managing inventory levels as well as providing general administrative and quality management support.
6. To meet all order fulfillment for material planning
7. Work with Production and various engineering departments to ensure customer order is met.
8. Communicate with customers (sales) on order related issues.
9. Monitor, prepare and present On Time Delivery performance trend
10. Work with other departments on continual improvement of planning process
11. Conduct annual evaluation of major suppliers and subcon.
12. Ensure any errors in the ERP are corrected before every end of the month and or before generating the WIP report.
13. Updating the ERP system once PO is issued.
14. Maintain documentation system up to date as per ISO requirements
15. Any other task instructed by your superior.

Requirement:

• Local residency to be considered first..
• Comfortable to communicate with Suppliers.
• Able to start work in short notice. *IMPORTANT*
• Independent, initiative and resourceful
• Plus point to have industrial educational background or experience
• No agent needed.

Project Coordinator

Job Summary: We are looking for a proactive and detail-oriented Project Coordinator to join Sunpeak Construction. This role is essential to ensure our projects are executed efficiently, safely, and on schedule, aligning with our high standards of quality and compliance. As a Project Coordinator, you will support project management efforts, coordinate team activities, and resolve on-site issues to drive project success.

Key Responsibilities:

• Site Supervision: Ensure all site work aligns with construction drawings and specifications, maintaining high standards and accuracy.
• Project Progress Monitoring: Track project milestones and schedules to ensure timely completion and report any delays or risks.
• Issue Resolution: Proactively identify potential site issues and work to resolve them by implementing corrective or preventive measures.
• Safety & Compliance: Uphold Sunpeak’s safety protocols and ensure adherence to building regulations and codes at all times.
• Project Documentation: Assist the Project Manager in developing project documents, including schedules, scope statements, and comprehensive project plans.
• Administrative Support: Perform administrative and bookkeeping tasks to support project management operations.
• Technical Coordination: Participate in site meetings, providing updates and addressing technical concerns with clarity.
• Stakeholder Liaison: Work closely with project managers, clients, consultants, and subcontractors to maintain seamless communication.
• Drawing Coordination: Collaborate with drafters and subcontractors to propose, amend, and submit accurate project drawings and revisions.

Requirements:

Educational Background: Diploma/Degree in Civil Engineering, Mechanical & Electrical Engineering, Building, or a related field.

Experience: Minimum of 2 years of relevant experience; fresh graduates are also encouraged to apply.

Skills:

• Meticulous attention to detail, with a strong sense of initiative and analytical skills.
• Independent, self-motivated, and a team player who thrives in a collaborative environment.
• Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with Autodesk AutoCAD is advantageous.
• Excellent communication skills, bilingual in Mandarin and English for effective liaison with diverse stakeholders.

Why Join Seah Kim Cheok Construction?

At SKC, we are committed to delivering quality and excellence. By joining our team, you’ll be part of a supportive and dynamic environment where professional growth and teamwork are valued. We look forward to working with motivated individuals who are dedicated to contributing to Sunpeak’s continued success.

Job Description:

• Assists the Project Manager in supervision of all architectural works at Project Site.
• Ensure works carried out by subcontractors are in accordance with specifications and drawings.
• Ensure work programme, quality requirement, standards and architectural construction materials are carried out.
• Coordinate architectural works with the consultants, subcontractors and C&S, M&E coordinators to resolve any technical issues.
• Attend safety meetings and ensure works are carried-out safely on site.

Requirements:

• Knowledge in the use of BIM, AutoCad and other relevant softwares.
• Able to read and understand construction drawings.
• Highly motivated, meticulous, independent with good written and verbal communication skills.

Job Title: Catering Sales Coordinator (ID7157)
Location: Clementi
Working Hours: Mon to Fri 9am-6.30pm
Salary: $2500-$3500
*Benefits: AL 12days, Performance Bonus

Job Description:
You will play a key role in coordinating sales activities and delivering exceptional customer service.

Responsibilities:
• Manage inquiries, process orders, and prepare quotations, proposals, and contracts.
• Maintain accurate sales records and respond promptly to customer inquiries via phone, email, or in person.
• Recommend tailored solutions to meet catering needs, ensuring customer satisfaction and addressing feedback professionally.
• Coordinate with internal teams to oversee event execution, logistics, delivery schedules, and special requirements.
• Monitor event timelines to ensure timely delivery and seamless service.
• Handle schedules and incoming calls for the sales team and prepare monthly sales reports for management.

Requirements:
• Singaporean or PR only.
• Diploma in Business Administration, Hospitality Management, or related fields.
• Bilingual in both Mandarin and English to manage Mandarin Speaking clients
Proficient in Microsoft Office (Word, Excel).
• Minimum 1 year of experience in sales support or customer service (catering/F&B experience is a plus).

Job & Responsibilities:

• Coordinate with clients and internally for audit scheduling and other related matters
• Preparation & compilations of the relevant documentation/reports, ensure all paperwork, system, and filing is completed on time and accurately
• Assist in submitting documents to the relevant departments or companies
• Generate invoices, monitoring reports and customer follow up etc as per required deadline
• Attend to clients’ inquiries and ensure all requests and issue are resolved.
• Provide administrative support to the sales and operation team
• Attend, respond and monitor daily telephone and email enquiries
• Other ad-hoc duties as assigned

Requirements:

• Min GCE O Level / Nitec in any studies or above
• Strong attention to detail and meticulousness
• Strong organizational skills
• Good communication skills
• Ability to work independently & autonomously
• Proficiency in Microsoft Office application
• Fresh graduates are welcome to apply

1. Assist the Project Manager to plan, monitor and control daily works at the project sites, able to read and drawing M&E drawing by using AutoCAD.

2. Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

3. Comply with client and applicable legal and other requirements.

4. Implement plan actions from risks and opportunities assessment.

5. Take responsibility for prevention of work-related injury and ill health.

6. Ensure that project operations and document control procedures are adhered to.

7. Plan, coordinate and monitor M&E subcontractor’s activities at project sites.

8. Maintain good house-keeping and implement safety practices.

9. Ensure that all M&E works carried out are in accordance to the drawings, specifications, construction plan, procedures, work instructions, etc.

10. Ensure that inspection and tests are carried out as per Inspection and Test Plans, quality control mechanisms are being used and results are conformed to specifications.

11. Submit sample materials and calibration certificates to consultants for approval.

12. Undertake any and all other duties and responsibilities as so instructed by the superior.

13. Accountable for the quality, safety, health and environmental management and performance at the project site.

The skills required for an M&E Coordinator position:

• Analytical skills: The ability to analyze data and information to identify patterns, trends, and insights.
• Communication skills: The ability to communicate effectively with stakeholders, including project staff, partners, and donors.
• Project management skills: The ability to manage projects, including planning, implementation, monitoring, and evaluation.
• Research skills: The ability to conduct research, including designing research studies, collecting and analyzing data, and presenting findings.
• Technical skills: The ability to use software and tools for data collection, analysis, and reporting.

1. Assist the Project Manager to plan, monitor and control daily works at the project sites, able to read and drawing M&E drawing by using AutoCAD.

2. Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

3. Comply with client and applicable legal and other requirements.

4. Implement plan actions from risks and opportunities assessment.

5. Take responsibility for prevention of work-related injury and ill health.

6. Ensure that project operations and document control procedures are adhered to.

7. Plan, coordinate and monitor M&E subcontractor’s activities at project sites.

8. Maintain good house-keeping and implement safety practices.

9. Ensure that all M&E works carried out are in accordance to the drawings, specifications, construction plan, procedures, work instructions, etc.

10. Ensure that inspection and tests are carried out as per Inspection and Test Plans, quality control mechanisms are being used and results are conformed to specifications.

11. Submit sample materials and calibration certificates to consultants for approval.

12. Undertake any and all other duties and responsibilities as so instructed by the superior.

13. Accountable for the quality, safety, health and environmental management and performance at the project site.

The skills required for an M&E Coordinator position:

• Analytical skills: The ability to analyze data and information to identify patterns, trends, and insights.
• Communication skills: The ability to communicate effectively with stakeholders, including project staff, partners, and donors.
• Project management skills: The ability to manage projects, including planning, implementation, monitoring, and evaluation.
• Research skills: The ability to conduct research, including designing research studies, collecting and analyzing data, and presenting findings.
• Technical skills: The ability to use software and tools for data collection, analysis, and reporting.

1. Assist the Project Manager to plan, monitor and control daily works at the project sites, able to read and drawing M&E drawing by using AutoCAD.

2. Implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.

3. Comply with client and applicable legal and other requirements.

4. Implement plan actions from risks and opportunities assessment.

5. Take responsibility for prevention of work-related injury and ill health.

6. Ensure that project operations and document control procedures are adhered to.

7. Plan, coordinate and monitor M&E subcontractor’s activities at project sites.

8. Maintain good house-keeping and implement safety practices.

9. Ensure that all M&E works carried out are in accordance to the drawings, specifications, construction plan, procedures, work instructions, etc.

10. Ensure that inspection and tests are carried out as per Inspection and Test Plans, quality control mechanisms are being used and results are conformed to specifications.

11. Submit sample materials and calibration certificates to consultants for approval.

12. Undertake any and all other duties and responsibilities as so instructed by the superior.

13. Accountable for the quality, safety, health and environmental management and performance at the project site.

The skills required for an M&E Coordinator position:

• Analytical skills: The ability to analyze data and information to identify patterns, trends, and insights.
• Communication skills: The ability to communicate effectively with stakeholders, including project staff, partners, and donors.
• Project management skills: The ability to manage projects, including planning, implementation, monitoring, and evaluation.
• Research skills: The ability to conduct research, including designing research studies, collecting and analyzing data, and presenting findings.
• Technical skills: The ability to use software and tools for data collection, analysis, and reporting.

· At least 8 years of practical working experience in the related field in building construction projects.

· Professional certification such as ADDA and CADD certifications will be preferred.

· Proficient in using BIM, Revit, CAD and AutoCAD softwares.

· Knowledge of 3D modelling tools.

· Report to the Technical Manager and/or Construction Manager, and responsibilities include:-

• Liaise with architects and engineers to gather details, designs, requirements and information;
• Calculate dimensions, weight limitations and requirements in materials;
• Create detailed designs with computer-aided design (CAD) software;
• Design diagrams, maps and layouts to illustrate workflow;
• Prepare and review rough sketches and review them along with the engineering team;
• Identify potential operational issues and redesign products to improve functionality;
• Create manuals that describe existing products’ operation, features and maintenance, and
• Compile technical proposals and materials for submission.

· Positive attitude, self-motivated, initiative and responsible.

· Detail-oriented individual.

· Good time management skills to work on deadlines.

· Good communication and interpersonal skills.

· Able to work independently.

· A Degree in Architectural or Engineering (Civil / Structural / Mechanical / Electrical) is preferred

· Remuneration shall commensurate with qualifications and experience. Basic salary: S$3,300.00 to S$5,500.00, plus allowances.

Job Scope:

• Procurement related admin work, vendor creation, stationery store management, liaise with users and vendors for stock in and stock out.
• Manage the Procurement of common items used by the organisation , from sourcing till goods receiving.
• Assisting or guiding users on simple enquiries, monthly report generation.

Requirements:

• A Level or Diploma in Procurement & Supply, Business Administration or equivalent.
• At least 1 year of working experience in data entry and administration.
• Experience in supply chain or procurement related work is added advantage.
• Knowledge of any procurement system would be preferred.

Skills:

• Proficient in Microsoft Office.
• Problem-solving skills.

Personal Attributes:

• Responsible and independent.
• Good interpersonal and communication skills.
• A Good team player, courteous towards customers, diligent at work, has a pleasant disposition and always willing to learn and pick up new skills.
• Resourceful, analytical & meticulous.
• A result committed and customer orientated person.

We regret that only shortlisted candidates will be notified.

Job Description:

• · Processing Subcon Invoices
• · Updating UAT (User Acceptance Testing) to system
• · Purchasing Extended Warranty
• · Support sales team on order processing, and delivery arrangement
• · Assist customers in pre and after-sales support
• · Attend to sales enquiries via email phone call
• · Assist other task given by Manager
• · Able to perform repetitive tasks; good communication and organizational skills, attention to details, a team player and possess a positive working attitude

Job Description

• To assist Programme Manager on programmes

• To manage App; Monthly creations and regular updating of events and programmes feedback on any relevant technicalities for future enhancements

• To prepare reports and invoices for related events

• To provide monthly reports on breakdown of requirements to respective Programme Manager

• To gather Feedbacks from Facilitators, Instructors and Participants to understand each sites needs/requirements

Education: Minimum Diploma required.

Experience: No prior work experience necessary.

Advantage: Candidates with a background in Sports Science are encouraged to apply.

Skills: Proficiency in Microsoft Excel is a must.

Attributes: Outspoken, meticulous, proactive, independent, and a team player.

Availability: Candidates who can start immediately or within a short notice period will have an advantage.

Salary:

Salary will commensurate with experience and educational qualifications.

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

· Must be a Singapore Registered Safety Officer / Workplace Safety & Health Officer with Ministry of Manpower (Singapore).

· Must have professional knowledge in WSHE legislation and regulations (WSH act and Environment).

· Minimum Diploma in Building / Civil / Structural Engineering.

· Minimum 8 years’ experience as WSHO / WSHC in Singapore.

· Report to the Project Manager.

• Responsibilities include:-
• Preparation and implementation of Safety Program;
• Ensure all work practices comply with company safety policy and WSH Act;
• Advise on work plan / Risk Assessment / safe work procedures;
• Ability to identify problems and provide solutions;
• Able to lead fellow colleagues and inculcate them towards safe work culture;
• Compile all relevant report and records, carry out daily safety inspection;
• Prepare and submit weekly safety report as required by management and clients;
• Participate and involve in OHSAS 18001 and ISO 14001 implementation and audit, and
• Other EHS duties assigned by the Project Manager.

· Physically fit and healthy, hardworking and driven.

· Positive attitude, self-motivated, initiative and responsible.

· Firm but reasonable individual.

· Good communication and interpersonal skills.

· Able to work independently and as a team.

· Remuneration shall commensurate with qualifications and experience. Basic salary: S$4,000.00 to S$8,500.00, plus allowances.

1. Setting sales goals and developing sales strategies.

2. Researching prospects and generating leads.

3. Contacting potential and existing customers on the phone, by email, and in person.

4. Handling customer questions, inquiries, and complaints.

5. Preparing and sending quotes and proposals.

6. Managing the sales process through specific software programs.

7. Building and maintaining a CRM database.

8. Meeting daily, weekly, and monthly sales targets.

9. Participating in sales team meetings.

10. Expected to have a hand in marketing.

Responsibilities

• Responsible for the overall project site management, planning, and execution

• Administer all site works including contract administration, management of delivery, and progress of the project to ensure the quality of work and safety regulations are compiled according to BCA/MOM requirements

• To attend site meetings, attend client's briefing/site measurement

• To ensure the profit margin is achieved the set target accordingly
• Receives requests; obtains estimates; updates records initiates paperwork to maintain proper documentation and follows up on requests for approval of work not previously covered in the contract; processes and obtains approval of contract changes.

• Handover submission arrangement with the drafter team and project team

Qualifications:
• Diploma/Degree in Architecture / Civil Engineering
• At least 3 years of relevant experience in residential / A&A development projects.
• Familiarity with local regulations and experience in authority submissions.

Other information:
• Central East, Singapore

• Mondays to Fridays, 9 am-6.30 pm

• Salary commensurate with experience

Job Title: Customer Service Coordinator (ID6013)
Location: Ubi
Working Hours: Mon-Fri 9am -6pm
Basic Salary: $2000 - $3000

Job Responsibilities:
• Generate leads through various channels (online, networking, referrals) and actively seek new business opportunities.
• Assist the sales team with information, quotations, and coordinating the sales process from inquiry to order placement.
• Create and send invoices, follow up on overdue payments, and coordinate with finance on payment collections.
• Negotiate terms and conditions with clients to secure deals and contracts.
• Respond to customer inquiries, address concerns, and resolve issues promptly.
• Build and maintain strong relationships with existing clients and collaborate with other departments to improve customer experience.
• Provide feedback for product/service development based on customer needs and market demands.
• Maintain organized records of customer interactions, sales transactions, and payments.
• Generate reports on sales performance, customer satisfaction, and outstanding payments.

Job Requirements:
• Minimum Diploma or Bachelor's degree in Business, Marketing, or a related field.
• 2-5 years of experience in sales and customer service, preferably in the printing industry.
• Bilingual in English and Mandarin (to handle queries and communicate effectively with our Mandarin speaking clients)

Benefits : AWS, Medical Card, Group Commission

Job Description

• To assist Programme Manager on programmes

• To manage App; Monthly creations and regular updating of events and programmes feedback on any relevant technicalities for future enhancements

• To prepare reports and invoices for related events

• To provide monthly reports on breakdown of requirements to respective Programme Manager

• To gather Feedbacks from Facilitators, Instructors and Participants to understand each sites needs/requirements

Education: Minimum Diploma required.

Experience: No prior work experience necessary.

Advantage: Candidates with a background in Sports Science are encouraged to apply.

Skills: Proficiency in Microsoft Excel is a must.

Attributes: Outspoken, meticulous, proactive, independent, and a team player.

Availability: Candidates who can start immediately or within a short notice period will have an advantage.

Salary:

Salary will commensurate with experience and educational qualifications.

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Role Purpose (Why do we need this role?)

The Senior Project Coordinator ensures that transformation project execution activities run smoothly and efficiently, contributing to the successful delivery of key business objectives. The role will work closely with the project team to create and maintain project documentation, track progress, and provide administrative, logistical and coordination support, primarily for senior members of the PMO team. The role will also be responsible for performing some analysis and reporting activities related to the project.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures.

Project Coordination and Support

• Collaborate with senior leaders in the PMO team in planning and executing transformation projects, ensuring that project-related tasks are tracked and monitored efficiently.
• Maintain detailed project documentation, including plans, timelines, budgets, and resource allocation, ensuring all information is accurate and accessible.
• Monitor project milestones and deliverables, providing regular status updates to stakeholders to ensure timely completion.
• Facilitate project meetings by scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items.

Project Analysis and Reports

• Create initiative-specific materials related to the project, including analysis, research, reporting, and presentations to senior leadership team

Stakeholder Communication and Engagement

• Act as a liaison between project teams, business units, and other stakeholders to ensure clear and timely communication regarding project progress and prioritisation decisions.
• Assist in preparing reports and presentations for senior leadership, providing updates on project performance.

Risk and Issue Tracking

• Support the tracking of project risks and issues, ensuring they are documented and monitored. Escalate risks to the project leads as necessary.
• Help maintain a risk register, ensuring that risks are communicated, and mitigation strategies are implemented effectively.

Change Management Support

• Assist in the development and execution of change management plans, ensuring stakeholders are prepared for changes introduced by transformation projects.
• Help coordinate training sessions and workshops to support smooth transitions to new systems, processes, or ways of working.

Administrative and Logistical Support

• Provide general administrative support to the PMO team, ensuring smooth operation of project-related events, workshops, and meetings.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

• Project Management and Coordination Skills: Highly organised with the ability to manage multiple tasks, deadlines, and priorities simultaneously. Proven ability to maintain detailed project documentation and ensure accurate tracking of milestones.
• Familiarity with Project Management Tools: Proficient in using project management software and tools (e.g., MS Project, Jira) to track progress and maintain records. Knowledge of project management methodologies (Agile, Waterfall) is a plus.
• Effective Communication: Strong verbal and written communication skills, capable of conveying complex information clearly, regularly, and to a wide range of people. Ability to facilitate effective communication between project teams, business units, and senior leaders.
• Continuous Improvement Mindset: Skilled in identifying inefficiencies in processes and suggesting improvements to enhance workflows. Skilled in automating and optimising workflows.
• Stakeholder Engagement: Strong interpersonal skills, with the ability to build and maintain relationships with key stakeholders across the organisation. Experience coordinating cross-functional teams and ensuring alignment with project goals.
• Attention to Detail: Strong attention to detail, ensuring accuracy in documentation, tracking, and reporting. Ability to maintain up-to-date records of prioritisation and project status.
• 2-4 years of experience in project coordination, prioritisation, administration, or a similar support role.
• Experience working in a fast-paced, project-driven environment, preferably within a transformation or technology-focused department, and also in the maritime sector.
• Familiarity with project management methodologies and tools, with experience in supporting complex, cross-functional projects.

Job Scope:

• Ensure completion of screening, assessment, anticipatory guidance and psychoeducation for mother-child dyads according to milestones
• Assist in care management and cross-referrals to specialists through dedicated protocols
• Work with community programmes on personalized referral tracks and services to enhance follow-up of the respective identified client
• Maintain a record of mother-child dyads/parents recruited in the program in timely basis
• Work with other departments to assist with arrangement of appointments
• Work closely with research assistant in data collection and survey
• Ad hoc duties as assigned

Job Requirements:

• Diploma in Health Promotion / Health Sciences or equivalent
• Competent in MS Office
• Good communication and interpersonal skills
• Candidate with experience in healthcare industry is at advantage

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities

“Jobstudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating Jobstudio and our employees, you may call our office directly at 64221390 for verification. we will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Choong Yi Han

EA Personnel Reg No: R2196526

ABOUT WORLD TABLE TENNIS

At World Table Tennis (WTT), we are revolutionizing the sport we love and pushing the boundaries of what's possible through world-class entertainment events and engaging fan-centric content. With an unwavering focus on innovation at our core, we are committed to leading the global table tennis industry and inspiring the next generation of fans and players worldwide.

WTT PRODUCTION COORDINATOR

World Table Tennis (WTT) is a commercial entity created by the ITTF to grow the professionalisation of table tennis by running ITTF’s commercial and events business. Taking a new, innovative and entrepreneurial approach to how table tennis should manage its competition platform and positioning, WTT has been tasked with re-imagining a new professional event structure, re-energising the entertainment and fan experience, and re-defining the new era.

WTT is seeking a detailed and organised individual who has good interpersonal skills and will be working closely with a team of production professionals.

RESPONSIBILITIES:

Logistical Coordination

• Support production logistics for overseas events, including travel arrangements, visa processing, accommodation bookings, and onsite office setup.
• Coordinate live remote streaming productions, liaising with commentators, suppliers, and clients.
• Research travel regulations, including work permits and medical requirements.

Operational Support

• Assist in managing production budgets, ensuring cost efficiency in all aspects of event production.
• Prepare pre- and post-event documentation, such as budgets, call sheets, commentary schedules, and reports.

Project Assistance

• Collaborate with the Production Manager and Producers on planning and executing production schedules to meet WTT’s standards and timelines.
• Participate in risk management tasks, including drafting risk assessments and ensuring compliance with safety protocols.

Team Collaboration

• Provide administrative and logistical support to senior team members.
• Coordinate with freelance staff and contractors, assisting in onboarding and ensuring adherence to production guidelines.

Supplier Coordination

• Assist in obtaining quotes and managing relationships with third-party vendors.

Others

• Any other duties as assigned by Management.

REQUIREMENTS:

Essential:

• Bachelor’s degree in Film Production, Media, Communications, or a related field.
• Minimum 1–2 years of experience in production coordination, ideally in sports broadcasting or live events.
• Familiar with budgeting, scheduling, and basic project coordination tools.
• Strong organizational skills and the ability to handle multiple tasks under tight deadlines.
• Basic understanding of risk assessment and compliance processes.
• A teamplayer with effective communication skills.
• Experience with production management software and tools.
• Basic knowledge of audiovisual and broadcast equipment is an advantage.
• Willingness to travel and work flexible hours, including weekends and holidays.

Desirable:

• Passion for sport and business;
• Ability to work in multiple languages, with preference for Southeast Asian Languages.

HOW TO APPLY

Submit CV and cover letter to [email protected] with the email subject titled “WTT Production Coordinator”.

Due to the high number of candidate applications expected, only those who are shortlisted will be contacted.

Role Purpose (Why do we need this role?)

The Senior Project Coordinator works closely with the PMO team and Transformation Division by coordinating project activities, with a particular emphasis on the ‘Fit for Future Programme’. This programme is critical for our ongoing transformation efforts by ensuring our organisational teams are best equipped to address future needs. Through the Fit for Future Programme and other projects, this role will involve regular communication with senior leadership and support the smooth execution of strategic initiatives within the Programme Management team and the broader Transformation Division.

The role will also provide coordination support within the Programme Management team, and more broadly to the Transformation Division, to ensure important project activities are properly coordinated.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures
• Ensure that all project activities comply with Swire Shipping’s safety policies and procedures, as well as industry standards.

Project Coordination and Support:

• Collaborate with senior leaders in the PMO team in planning and executing transformation projects, ensuring that project-related tasks are tracked and monitored efficiently.
• Maintain detailed project documentation, including plans, timelines, budgets, and resource allocation, ensuring all information is accurate and accessible.
• Monitor project milestones and deliverables, providing regular status updates to stakeholders to ensure timely completion.
• Facilitate project meetings by scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items.

Fit for Future Project Coordination:

• Oversee the activities required to ensure the organisation continues to transform into becoming Fit for Future.
• Create and update useful content which reflect the desired organisational structure and design principles which underpin our desired state, as well as in-depth dialogue, analysis and reviews of various Divisions, Business Units and/or Departments.
• Collaborate with senior leaders to align organisational structures with operational effectiveness and strategic goals, updating documentation after key events like acquisitions or reorganisations.
• Embed this into Swire Shipping’s way of working as an annual cycle.
• Create content and reporting to the standard that senior leaders, including the executive leadership team, would expect.

Divisional and Departmental Support:

• Act as coordinator for department or division-wide activities to support the Head of PMO in their Chief of Staff responsibilities
• Provide administrative and coordination support for meetings, activities, and broader CTO division-wide activities.

Risk and Issue Tracking:

• Track and monitor risks and issues related to transformation projects and the Target Operating Model, escalating concerns when necessary.
• Maintain risk registers and issue logs to ensure clear communication and mitigation strategies are in place.

Change Management Support

• Assist in the development and execution of change management plans, ensuring stakeholders are prepared for changes introduced by transformation projects.
• Help coordinate training sessions and workshops to support smooth transitions to new systems, processes, or ways of working.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

• Strong organisational and coordination skills, capable of managing multiple activities and ensuring timely completion.
• Excellent communication and stakeholder management, with the ability to collaborate effectively with senior leadership and cross-functional teams.
• Understanding of business operating models and process mapping, ensuring alignment with strategic goals.
• Proactive problem-solving and analytical abilities, with a focus on addressing project challenges and maintaining operational alignment.
• High attention to detail, ensuring accurate documentation, tracking, and reporting of project activities and risks.
• 3-5 years of experience in project coordination, programme management, or a similar role, preferably within a transformation or business strategy environment.
• Proven experience supporting senior leadership in cross-functional or divisional initiatives.

Join Our Team as a Programme Coordinator at Indigo Education Group!

Are you a highly organized, detail-driven professional with a passion for supporting teams and driving efficiency? Do you excel in creating order and streamlining operations in a fast-paced environment? Indigo Education Group is searching for a skilled Programme Coordinator to strengthen our team’s capabilities and ensure seamless program execution.

About the Role:

As a Programme Coordinator, you’ll be at the heart of Indigo’s operations, playing a critical role in ensuring our programmes run smoothly. Working closely with the Department Head, you’ll take on a variety of responsibilities that combine administrative precision with strategic coordination. This is the ideal role for a highly capable administrative or HR professional eager to make a meaningful impact in the education sector.

Key Responsibilities:

• Executive Support: Manage the Department Head’s schedule, prioritize key tasks, and assist in keeping department operations on track.

• Operational Oversight: Develop, implement, and monitor department goals and strategic plans.

• Scheduling & Coordination: Organize class timetables, relief schedules, and liaise with tutors to ensure seamless delivery.

• Tutor Onboarding: Support HR functions by onboarding new tutors and familiarizing them with department workflows and procedures.

• Resource Management: Oversee distribution and tracking of materials and resources for all programmes.

• Cross-Departmental Collaboration: Act as a communication bridge between operations, academics, and the sales department, maintaining smooth workflows and information flow.

• Marketing Support: Coordinate marketing materials and internal communications related to programme activities.

• Additional Support: Provide project support and carry out additional tasks as assigned by the Department Head.

What We’re Looking For:

• A university or polytechnic degree in Business Administration, Human Resources, or a related field.

• Strong organizational and time-management skills with the ability to meet tight deadlines.

• Problem-solving abilities and multi-tasking skills for proactive issue resolution.

• Attention to detail and a high level of accuracy in managing administrative tasks.

• Proven ability to organize, prioritize, and communicate effectively within a team.

• Personable and positive attitude, ready to contribute to a collaborative and fun work environment.

• Five-day work week with flexibility for meeting deadlines when necessary.

Why Indigo Education Group?

At Indigo, you’ll be part of a dynamic, supportive team where your role directly impacts the student experience. We offer opportunities for personal growth, career development, and the chance to work in a collaborative and vibrant setting in the private education sector.

If you’re ready to bring your HR or administrative expertise to a rewarding role where every detail matters, we’d love to meet you! Apply now and take the next step in your career with Indigo Education Group.

Job Duties:

• Report to the Assistant Project Manager, Site Manager, or Project Engineer.
• Planning and coordination of architectural works on-site to ensure timely and efficient execution.
• Supervise and inspect construction activities to confirm compliance with project specifications, approved drawings, and quality standards.
• Coordinate with subcontractors, suppliers, and other stakeholders to address technical and design-related challenges.
• Review architectural drawings and ensure alignment with structural, mechanical, and electrical components of the project.
• Ensure compliance with EHS requirements, regulations, and best practices throughout the project lifecycle.
• Monitor progress and resolve issues related to design and detailing, ensuring a seamless workflow.
• Support the submission of architectural drawings, material samples, and method statements as required.
• Liaise with the project team to resolve discrepancies and provide timely updates on project milestones.
• Perform any other duties as assigned by the management to support project delivery.
• Lead and guide RC (Reinforced Concrete) workers, if applicable, to achieve project objectives.

Requirements:

• Diploma or Degree in Architecture, Civil, or Structural Engineering, or a related field.
• At least 3 years of experience in building or civil engineering projects.
• Strong proficiency in reading and interpreting construction drawings.
• Familiarity with BIM/VDC tools is a plus.
• Excellent organizational, communication, and problem-solving skills.
• A proactive and detail-oriented approach, with the ability to work collaboratively in a fast-paced environment.