JOB DESCRIPTION

• Issue quotations based on customers’ requirements and follow up on quotations and purchase orders.

• Prepare delivery and invoicing documents for daily deliveries and email to customers.

• Review delivery orders and invoices to identify any errors before delivery.

• Upload invoices to customers’ invoice portal.

• Compile and maintain documents and records of all billings.

• Update all billing procedures.

• Maintain and update customers’ database.

• Prepare monthly or periodic reports of all billings.

• Collaborate with accounting team to support activities on a daily basis.

• Any other ad-hoc duties as & when assigned.

REQUIREMENTS

• Minimum “O” level with three years working experience in office environment using a computer.

• Proficient computer skills and use of Microsoft Office

• Good team player and able to work well independently and in fast-paced environment

• Fluent in Mandarin (speaking and reading) in order to collaborate with Mandarin speaking accounting team to support activities on a daily basis.

• Fluent in English speaking and writing

• Salary depending on experience

• Experience in accounting software is plus

Job Description

Singapore Raffles Music College is looking for an Academic Executive to support the operations of the Academic Department. As the Academic Executive, you will work closely with the Academic Manager to achieve the department goals. You will be part of a dynamic team working in a face-paced environment as the college strives for academic transformation.

Duties & Responsibilities

• Support the Academic Manager in the daily operations of the Academic Department, including following up on student academic matters, as well as preparation and organisation of official meetings minutes.
• Liaise with other agencies, organisations and groups for academic matters
• Plan teaching schedules and academic resources for academic programmes
• Plan and administer assessments and examinations, including liaison with external examiners and facilitation of appeals and moderation processes
• Manage the filing, storage and security of academic documents
• Assist the Academic Manager in the administering and analysis of surveys including the writing of academic reports with the data collected
• Able to investigate and resolve feedback/complaints efficiently and tactfully
• Assist with any ad-hoc academic perations

Requirements

• Diploma or Degree
• Good planning and organisational skills
• Meticulous and detail oriented
• High level of discretion with strict integrity standards in handling confidential matters
• Good oral and written communication skills, with ability to engage with people from diverse backgrounds
• Adept in using Microsoft Office and online meeting tools like Zoom, Google Meet and Lark
• An understanding of Music and Arts will be beneficial, but not required

We are looking for a highly independent and detail oriented individual to administer the grants awarded under the National Robotics Programme (NRP). This role will be forward deployed to the Office of Grants Administration (OGA).

An Officer in this role will:

• Work with NRP management and project officers to organize and administer the end-to-end grant administration processes, from pre to post-award documentation and mounting the projects online on the grant management system.
• Provide oversight and management of the projects, including ensuring changes or updates to grant terms & conditions or guidelines are communicated to the grantees and put into effect according to the stipulated implementation timelines.
• Coordinate and prepare accurate and timely reports to internal and external stakeholders
• Work with the grantees and act as a liaison between the research teams, host institutions, industry partners and stakeholders
• Monitor and track the progress, timeline, and budget of projects, including submissions and variation requests and providing assessment on the eligibility of such requests based on grant guidelines, as well as assisting to resolve issues and challenges related to the projects
• Organise and coordinate events related to the management of the projects such as review meetings and workshops
• Perform any other relevant secretariat and related duties as required

Requirements

• Degree with a minimum of 8 years' R&D project management experience or grant management experience or equivalent
• Knowledge and understanding of engineering terms related to robotics, mechanical or electronics engineering would be helpful to appreciate the project submissions, but not a must.
• Prior experience in grant administration or have managed grants at a larger programme level with exposure to NRF or RIE funding will be highly advantageous
• Strong organizing, planning and analytical skills. Tableau experience will be a plus.
• Meticulous and detail oriented.
• Excellent written and oral communication skills
• Independent and a strong team player
• Ability to thrive in complex situations and manage conflicting information amongst the stakeholders to make a sound and objective assessment and provide recommendations to resolve issues in grant administration.
• Willingness to learn, with adaptability and flexibility to take on required/necessary tasks beyond the job description

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.