Our client is a Singapore based company, in Electronics Manufacturing industry. They are looking for a Personal Assistant and Admin Executive to assist their team for the next phase of their business. They are located in North-East - easily accessible.

Duties of Personal Assistant and Admin Executive:

Secretary Support:

• Organize business and personal events, including booking venues and handling logistics.
• Provide daily administrative support to the Chairman and General Manager.
• Assist with personal tasks, including errands, household management, and activity arrangements.
• Coordinate medical appointments and healthcare needs for the Chairman and General Manager.
• Act as a liaison for internal and external communications.

Administrative Support:

• Manage office supplies and liaise with vendors as needed.
• Plan and schedule team travel and prepare expense reports.
• Organize company events, training sessions, and team-building activities.
• Draft, edit, and distribute communications such as memos and emails.

Job Requirements:

• Minimum 5 years of secretary and office administration experience.
• Proficient in Microsoft Office (PowerPoint, Word, Excel).
• Excellent written and verbal communication.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv. We regret that only shortlisted candidate will be notified.

Email address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682
EA Reg. No. R24124884 (Tham Wei Sik)

Information:

1. Up to Gross $6,000 (Mon to Sun)
2. Working hours: Mon-Fri, 8am - 5pm; Sat, 8am -12pm (OT x 1.5 rate) ; Sun, 8am-5pm (OT x 2 rate)

Responsiblities:

• Picking and fetching directors, staff and guests to-forth office and other location when required.
• Despatch and collect office documents and items to/from bank, customer, vendor locations
• Maintain interior and exterior of company vehicle in clean and good working condition on daily basis
• Comply with traffic regulations at all times and ensure safety and comfortability
• Report any vehicle damage or issues promptly
• Schedule vehicle servicing as and when required
• Assist in office administrative tasks when needed
• Undertake any other ad-hoc duties when needed

Requirements:

• Possess Class 3 driving licence with good driving records
• Familiar with Singapore routes
• Possess own motorbike
• Able to commit 7 days per week (Overtime pay provided)

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894

Responsibilities:

* Conduct group physical activities and personal training
* Provide professional advice to trainees/ clients
* Sports facilities management and operations
* Conduct lessons according to approved lesson plans
* Fine-tune physical training programmes and develop fitness regimes

Working Location: West

Working Hours:

Monday to Friday 7am to 5.30pm

Gross Salary: Gross up to $2,500

Interested applicants, please submit your resume in Word or PDF.

Thank you.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.

Looking for Freelance Ad Hoc or On-Call Trainers that will train corporate courses for a wide range of organizations and companies all over the globe.

Full list of courses is listed on ( https://knowlesti.sg/corporate-training-courses-in-singapore/)

Required skills for the job:

- Must have good communication skills.
- Must be adaptable to current training trends.
- Must be fluent in English (other languages are also encouraged).
- Must provide an interactive training session while maintaining the quality, efficiency, and accuracy of delivering knowledge to the clients.
- Must be knowledgeable in different corporate training courses (e.g. Anger Management, Conflict Resolution, Crisis Management, Event Planning, Interpersonal Skills, Time Management, and many more)

Trainers in other fields of expertise can also apply by indicating their field of expertise/skills not mentioned above and skilled to train.

Job Purpose:

To align the vocational curriculum to WSQ Framework to eventually develop a responsive and unique vocational curriculum, incorporating sensory integration, home-school-partnership to truly meet the diverse needs of DSS students including achieving WSQ certifications and to meet the requirements of course accreditation by WDA.

Key Responsibilities:

Curriculum and instructional excellence

• Plan engaging and well-paced lessons taking account of the diverse learner profiles of students
• Deliver lessons using evidence-based pedagogy and meaningful activities, to meet the educational needs of individual students
• Implement appropriate modes of assessment to monitor student progress by providing accurate feedback , and implementing suitable instructional supports to close gaps
• Plan and deliver comprehensive vocational educational programmes (On-Site Training) to develop students’ work-related skills

Holistic student development

• Build a strong relationship with students by demonstrating care, concern and encouragement
• Design and implement positive, robust classroom routines and practices to create and maintain a safe and conducive learning environment as well as foster student development and well-being
• Implement techniques and behaviour plans to manage students with complex and challenging behaviours

Professional development

• Proactively engage in professional development for knowledge and skills development
• Participate in professional learning teams to foster collaborative learning between staff members

Organisation management and development

• Manage daily administrative tasks (e.g. track attendance, collect forms, update families/caregivers.)
• Perform Department Quality Assurance Management (QAM) tasks

Job Requirements:

• Degree/ Diploma/ Higher NITEC in Horticulture and/ or Landscaping domains for the application for the position of Vocational Trainer (Horticulture)
• Experience in teaching/ special needs education would be an advantage
• Technical Skills Specific- Student Development/Microsoft Office (Excel, PowerPoint, Word)
• Behavioural Skills - Interpersonal, Classroom Management, Takes Initiative, Effective Communication
• Language Skills-Strong in spoken and written English
• Working location: Choa Chu Kang

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Job Description

Candidates must be willing to help company train new staff and able to input new Tea art

• Greet customers warmly, manage queries efficiently.
• Prepare quality beverages using standardized recipes and proper brewing techniques.
• Provide attentive service, assisting with selection based on preferences and dietary needs.
• Process orders accurately, handling cash and electronic payments.
• Maintain cleanliness, sanitation, and adherence to operational policies.
• Monitor tea inventory, report discrepancies, and restock supplies as needed.
• Working in weekend and public holiday is must ie CNY x mas etc
• Mulitple outlets to provide training or cover staff off days etc
• Company is willing to come out with a career pathway to promote staff loyalty
• Minimium 3 years experience in BBT management

Scope of Services

The scope of services are set out as follow:

1. Conduct ICT lessons, including coding for P1 to P6 pupils.
2. Assist in training students for the Multimedia club on coding and related competitions.
3. Work with teachers on content and resource creation for ICT integration and other IT related design for all school events.
4. Supervise or conduct afternoon activities that are ICT related / Maker’s activities such as coding, 3D printer etc.
5. Assist in school functions (i.e., in computer-related presentations, hall sound and projection systems, filming or photography).
6. Develop overall layout and production designs for banners, cover designs, newsletter, etc for classroom activities and school events using ICT software
7. The successful candidate must sign an Undertaking to safeguard Official Information.

Qualification, Skill & Experience of the Contractor’s Personnel

The Personnel shall minimally have the following qualifications,

skills and experience

Qualification

• Shall have at least a Higher Nitec certification in ICT/ Design & Media or equivalent Skills

Experience

• Shall have at least 3 years of experience in teaching IT lessons in a school.
• Shall have at least 1 year of experience in teaching coding / robotics to students

Skills

• Shall be proficient in Adobe Software, Photography, and Videography.

The scope of services are set out as follow:

1. Conduct ICT lessons, including coding for P1 to P6 pupils.

2. Assist in training students for the Multimedia club on coding and related competitions.

3. Work with teachers on content and resource creation for ICT integration and other IT related design for all school events.

4. Supervise or conduct afternoon activities that are ICT related / Makers activities such as coding, 3D printer etc.

5. Assist in school functions (i.e. in computer-related presentations, hall sound and projection systems,filming or photography).

6. Develop overall layout and production designs for banners, cover designs, newsletter, etc for classroom activities and school events using ICT software

7. The successful candidate must sign an Undertaking to safeguard Official Information.

The Personnel shall minimally have the following qualifications, skills and experience

Qualification

• Shall have at least a Higher Nitec certification in ICT/ Design & Media or equivalent Skills

Experience

• Shall have at least 3 years of experience in teaching IT lessons in a school.

• Shall have at least 1 year of experience in teaching coding / robotics to students

Skills

• Shall be proficient in Adobe Software, Photography, and Videography.

This advertisement is recruiting for the position of ICT Teacher Aide (Designer cum Trainer).

If successfully selected, you will be seconded to MOE primary school located in Bukit Batok.

Contract Period: from 1 March 2025 to 28 February 2026.

Personnel to be deployed at the following hours:

• Mondays to Fridays: 8:00am to 5:00pm, excluding of half an hr lunch break
• Service is not required on Saturdays, Sundays and gazetted public holidays

The scope of services are set out as follows:

1. Conduct ICT lessons, including coding for P1 to P6 pupils.
2. Assist in training students for the Multimedia club on coding and related competitions.
3. Work with teachers on content and resource creation for ICT integration and other IT related design for all school events.
4. Supervise or conduct afternoon activities that are ICT related / Makers activities such as coding, 3D printer etc.
5. Assist in school functions (i.e. in computer-related presentations, hall sound and projection systems,filming or photography).
6. Develop overall layout and production designs for banners, cover designs, newsletter, etc for classroom activities and school events using ICT software
7. The successful candidate must sign an Undertaking to safeguard Official Information.

The personnel shall minimally have the following qualifications, skills and experience:

Qualification

• Shall have at least a Higher Nitec certification in ICT/ Design &
• Media or equivalent Skills

Experience

• Shall have at least 3 years of experience in teaching IT lessons in a school.
• Shall have at least 1 year of experience in teaching coding / robotics to students

Skills

• Shall be proficient in Adobe Software, Photography, and Videography.

Job Summary:

We are seeking a dynamic and knowledgeable AI Trainer to deliver engaging and impactful training on Generative AI (GenAI) for professionals and institutions in the financial services industry. The trainer will design, deliver, and evaluate courses focusing on the practical applications and strategic implementation of GenAI.

This role requires a strong understanding of AI, machine learning, and financial services, combined with excellent communication and teaching skills.

Key Responsibilities:

Training Design and Delivery:

1. Develop and deliver training programs on:

• GenAI for Financial Services Professionals: Practical knowledge and skills to integrate GenAI into daily workflows.
  • GenAI for Financial Services Institutions: Strategic approaches to adopting GenAI in operations, risk management, customer experience, and innovation

2. Customize training content based on client needs, industry trends, and participant feedback.

3. Facilitate interactive and practical workshops using real-world case studies and demonstrations.

4. Incorporate engaging learning methods, such as simulations, role-playing, and hands-on projects.

Content Development:

1. Create, update, and maintain high-quality training materials, including slide decks, handouts, videos, and eLearning modules.
2. Design assessments to evaluate knowledge transfer and learning outcomes.

Stakeholder Engagement:

1. Collaborate with clients and internal teams to understand training requirements and objectives.
2. Provide recommendations for ongoing skills development and support.

Continuous Learning:

1. Stay updated on the latest developments in AI, GenAI, and the financial services sector.
2. Incorporate emerging trends and technologies into training programs.

Key Qualifications:

Education:

• Bachelor’s degree in Computer Science, Artificial Intelligence, Data Science, Finance, or a related field.
• Advanced degree or certifications in AI, machine learning, or financial services (preferred).

Experience:

• Minimum of 5 years of professional experience in AI, financial services, or a related field.
• At least 2 years of experience in training, teaching, or facilitating professional development workshops.
• Proven track record of designing and delivering technical or industry-specific training programs.

Technical Skills:

• Strong understanding of Generative AI concepts (e.g., LLMs, NLP, image generation, etc.) and their applications in financial services.
• Familiarity with AI/ML tools and platforms (e.g., Python, TensorFlow, PyTorch, OpenAI APIs).
• Knowledge of regulatory and compliance considerations for AI in financial services.

Soft Skills:

• Exceptional communication and presentation skills, with the ability to explain complex concepts in simple terms.
• Strong organizational and project management abilities.
• Collaborative mindset with the ability to engage and motivate diverse audiences.

Preferred Certifications:

• AI certifications (e.g., AWS Certified Machine Learning, Google AI, OpenAI certifications).
• Financial certifications (e.g., CFA, FRM, or equivalent) are a plus.

Work Location:

• Remote or in-person, depending on client requirements.

We are seeking a passionate and experienced Full-Time Trainer to join our team. The successful candidate will be responsible for delivering engaging and practical training in Photography, Videography, and Graphic Design to adult learners in Singapore. This role requires a dynamic individual with excellent communication skills, a creative mindset, and a commitment to helping learners achieve their goals.

Key Responsibilities

• Conduct training sessions in Photography, Videography, and Graphic Design for adult learners under various learning formats (e.g., classroom, hands-on workshops).
• Develop and customize lesson plans, course materials, and training resources to suit the diverse needs of learners.
• Provide constructive feedback, guidance, and support to learners to enhance their learning experience and help them achieve their objectives.
• Stay updated on the latest trends, tools, and techniques in the media industry to ensure course content is current and relevant.
• Assess learners' progress and administer assessments in compliance with training requirements.
• Maintain a professional and engaging learning environment to promote a positive and productive classroom atmosphere.
• Collaborate with the curriculum development team to continuously improve course offerings.

Job Requirements

• ACTA (Advanced Certificate in Training and Assessment) or ACLP (Advanced Certificate in Learning and Performance) certification is mandatory
• Strong communication and presentation skills, with the ability to engage and inspire adult learners
• A creative and adaptable mindset, with the ability to tailor content to diverse learning needs

COMPANY DESCRIPTION

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.

RESPONSIBILITIES

Provide support to Supervisor/Senior Executive in Gym Tonic and Frailty Management Programme (FMP).

Gym Tonic:

• Implement Gym Tonic therapy programmes.
• Conduct group fitness/wellness programmes for Active Ageing Centres (AACs) if required.
• Monitor and record clients' vital signs for therapy
• Undertake administrative duties such as upkeep of clients' files, attendance-taking and tracking for follow-up where needed, administer billing and fees collection. :
• Upkeep of Gym Tonic therapy equipment and inventory records. This includes daily checks, coordinate matters relating to repair and maintenance.

FMP:

• Manage designated FMP sites and programmes as assigned
• Manage individual client's pre and post assessment plan.
• Plan and maintain records of services provided at the centre. Update statistics when necessary.
• Manage communication and/or feedback with client's family as required.
• Recruit and train senior volunteers to enhance operational efficiency.

Ad-hoc/Others:

• Participate in all Gym Tonic/FMP meetings. Provide statistical updates where needed.
• Carry out additional tasks and duties as assigned, which may include volunteer recruitment, and contributing to project teams as needed.

• Related experience in working with seniors or in the social service sector
• Preferably with Sports Science and/or Gym Tonic background
• Prior experience in stakeholder management, working with community partners is a plus

Requirements

• Proficient in Microsoft Office and database tools
• Enjoy working with seniors and volunteers
• Good administrative and problem-solving skills
• Good interpersonal and collaborative skills
• Strong communications skills, preferably bilingual with dialects
• A team player, yet able to work independently

Locations: Toa Payoh & Woodlands

Thank you for your application. We regret that only shortlisted candidates will be notified for interviews.

1.Assist CEO and his family on personal and household matters

2.Outstanding organizational and time management skills

3.Ability to multitask and prioritize daily workload

4.Excellent Discretion and confidentiality

5.Proficiency in English

6.Good verbal and written communications skills in Mandarin to handle Chinese Speaking Clients, Business Partners, Government and Other organizations in countries including China, Hong Kong & Taiwan

7.Good Communication skills and great team player

8.Meticulous, attention to detail

9.Responsible for monthly payroll activities such as collating and validating inputs, output and statutory payments.

10.Responsible for timely submission of CPF, Income tax to all relevant government entities.

11.Responsible for Recruitment & Selection

In this pivotal role, you will provide high-level administrative and executive support to the senior leadership team, ensuring the smooth and efficient running of the office.

Assist the director in business negotiations, prepare contract documents, and coordinate the planning and execution of contracts between the employer and negotiating parties.

• Manage the daily diary and scheduling for senior executives/directors, coordinating meetings and travel arrangements
• Provide comprehensive administrative support, including document preparation, data entry, filing and record-keeping
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence
• Support with event and function planning, ensuring all logistics are organised and executed seamlessly
• Assist with ad-hoc tasks and special projects as required

What we're looking for

• Proven experience as a Personal Assistant , ideally within the Administration & Office Support industry and PA, EA & Secretarial sub-industry
• Excellent organisational, time management and multi-tasking skills with the ability to prioritise effectively
• Strong communication and interpersonal abilities, with a professional and customer-focused approach
• Proficiency in MS Office suite, including advanced skills in Excel, Word and Outlook
• Proactive problem-solving skills and the ability to work independently with minimal supervision

With a talented and passionate team, we strive to push the boundaries of creativity and deliver exceptional results for our clients. Join us and be a part of an exciting and dynamic work environment where your contributions will make a real impact.

Job Scope:

The Services required are set out as follows:

1. Conduct ICT Courses for Students (Pri 1 to Pri 6) in:
2. New Media Literacies (e.g Curate, Connect and Create)
3. Touch Typing (School-owned software)
4. Internet Security, Subject/Content research and copyrights issues
5. School’s Learning Management System – Student Learning Space (SLS)
6. Basic Photo Editing and video creation

• G suite Education Apps
• Google Docs/ Sheet/ Sites/ Slides
• Google Classroom
• Google Site

1. ICT Baseline Assessment
2. Web-based Collaboration tools e.g. Padlet, Kahoot, Moo-o, Mentimeter
3. Coding and Programming (e.g Scratch/ Scratch Junior/ Scratch Up/ Microbit)
4. Any other ICT related tasks and administrative duties given by School Leaders or HOD.

Qualification, Skill

1. Preferably 3 years’ experience training primary school students in ICT software and skills.
2. Preferably a Diploma or equivalent in ICT related field.
3. Proficient in Google Suite for Education (e.g Google Docs/ Sheet/ Sites/ Slides and Classroom).
4. Proficient in Coding applications (e.g. Scratch/ Scratch Junior/ Scratch Up/ Microbit).
5. Proficient in video creation skills (using video animation software like iMovies).
6. Proficient in animation creation skills (using animation software like Powtoons).

Join us as Personal Portfolio Strategist where your strategic thinking will guide clients towards effective financial solutions.

Key Responsibilities:

• Conducting comprehensive analyses to understand clients’ objectives. Developing and implementing strategic plans to be aligned with client’s goals.
• Providing expert advice on varied solutions and emerging trends.
• Cultivating and maintaining strong client connections through effective communication.
• Staying attuned to financial markets, news and emerging opportunities.

Requirements:

• Applicable Singaporeans only
• Polytechnic Diploma/Degree holders in any related field.
• Demonstrated proficiency in strategic roles or similar positions.
• In-depth knowledge of industry dynamics, markets, and regulations.
• Exceptional interpersonal and communication skills.
• Relevant industry certifications are advantageous.

Job Scope:

• As a Solution Strategist, you’ll play a crucial role in shaping individuals’ success. Your responsibilities include crafting effective strategies, staying informed on industry dynamics, and building lasting client relationships.
• Commence your journey toward a fulfilling career by applying now and becoming an integral part of our dedicated team. Your impact on shaping effective solutions starts here.

Details

• Full time contract (1 year, extendable & convertible)
• Good employee welfare and benefits for long term staffs
• Monday - Friday Office Hours
• 18 days Annual Leave
• AWS confirmed
• 1 Month Completion Bonus

Job Scope

• Assist to support 3 VPs on their calendar, travel, expenses, claim, visa
• In charge of coordinating team events, on boarding of new hires
• Supporting the department of up to 20 Pax in all administrative support and coordination of work
• Plans team meetings, company events, and other organization activities—booking venues, hotels, travel, and coordinating agenda and materials as required.
• Coordinates internal and external logistics for high-level meetings and organizes participation in industry events.

Requirement

• At least 5 years of relevant working experience

Interested applicants may email the resume or following details to [email protected]

EA License No: 04C3537
EA Personnel No: R23117142
EA Personnel Name: Estele Chai

Job Description:

• Responsible for daily transportation of the employer and their family, ensuring safety and punctuality.
• Maintain regular vehicle upkeep and cleanliness to ensure optimal condition.
• Perform other related driving tasks as needed.

Requirements

• Possess valid class 3 driving license with clean record
• More than 3 years of driving experience.
• Attentive, reliable, punctual and safety conscious
• Honest, professional, courteous with strong personal hygiene
• Availability on short notices preferred
• Willingness to work flexible hours, including weekends and holidays.

For interested applicants, please email your UPDATED CV to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.

We are looking for a Personal Assistant to our Regional CEO who is able to support them by playing a dynamic role. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Reporting directly to the CEO, you will provide support in a one-on-one working relationship as a Personal Assistant. You will serve as the primary point of contact for internal and external communication on all matters pertaining to the office. Also a liaison to the CEO and senior management teams; you will organize, coordinate and oversee special projects with the team. You should have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

If you enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented, this role will be ideal for you.

Responsibilities

• Serve as the primary point of contact for all internal and external communications, ensuring professionalism and confidentiality in all interactions.
• Manage a dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
• Act as a "gatekeeper" and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
• Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
• Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
• Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
• Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings . Maintain the CEO’s Contact Lists
• Provide Support for special projects in a timely manner with results
• Assist in daily studio operations, studio events and maintenance
• Engage in tasks that support proper functioning of CEO family’s personal life including children’s schedules, travel, home activities, among other categories
• Overall responsible for positive, collaborative studio environment

Qualifications

• Diploma or equivalent qualification.
• At least 3 - 4 years experience in executive support, team player who is able to adapt in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
• Strong interpersonal skills, with the ability to build relationships and have exceptional skills to communicate effectively with at all levels, either in writing or verbally.
• Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
• Forward-thinking mindset with the ability to anticipate needs and take initiative.

Benefits

• Competitive salary (compensation will be based on experience)
• Medical insurance
• Yearly reward based on performance
• Casual work environment and attire
• A solid team behind you: great people who love what they do
• A fun and a fast paced culture which promotes learning and knowledge sharing
• Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit www.aleph-labs.com or drop us an email at [email protected].

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.

Position Overview:
We are seeking an experienced and highly organized Personal Assistant to support a senior executive in the finance industry. The ideal candidate will serve as a trusted partner, providing comprehensive administrative and organizational support to enable the executive to focus on strategic priorities. This role requires exceptional discretion, proactive problem-solving skills, and the ability to thrive in a fast-paced, high-pressure environment.

Key Responsibilities:

1. Executive Support:Manage the executive’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
   Prepare and organize materials for meetings, presentations, and reports.
   Act as the first point of contact for internal and external stakeholders.
   
2. Communication Management:Draft, review, and edit correspondence, emails, and other communications.
   Manage and prioritize incoming communication, ensuring timely responses.
   
3. Travel Coordination:Plan and arrange domestic and international travel, including visas, accommodation, and itineraries.
   Ensure travel plans align with business objectives and personal preferences.
   
4. Administrative Oversight:Maintain and organize confidential files, records, and documentation.
   Monitor and manage expense reports and budgets related to the executive’s activities.
   
5. Project Management:Assist in coordinating special projects and initiatives within the finance organization.
   Track progress on key tasks and ensure deadlines are met.
   
6. Personal Assistance:Handle personal tasks for the executive, such as managing appointments, errands, and personal schedule coordination.
   Ensure a seamless integration between professional and personal commitments.
   

Requirements:

1. Education and Experience:Bachelor’s degree or equivalent professional experience.
   Minimum 5+ years of experience as a Personal or Executive Assistant, preferably in the finance or corporate sector.
   
2. Skills and Competencies:Strong organizational and multitasking abilities with excellent attention to detail.
   Exceptional written and verbal communication skills in English (additional languages a plus).
   Proficiency in Microsoft Office Suite and other relevant software (e.g., scheduling and collaboration tools).
   Ability to handle sensitive information with absolute confidentiality and professionalism.
   
3. Personal Attributes:High level of adaptability and problem-solving skills.
   Proactive, self-motivated, and able to work independently under tight deadlines.
   Strong interpersonal skills with the ability to liaise effectively with diverse stakeholders.
   
4. Additional Requirements:Familiarity with the finance industry and related terminology is a strong advantage.
   Flexibility to work outside of standard hours when necessary.
   Willingness to travel occasionally to support the executive.
   

Job Responsibilities:

- Provide full spectrum of secretarial support

- Scheduling of appointments with clients

- Conduct market research and organisation activities on behalf

- Assist in business-oriented matters

- Perform vendor negotiations activities for business needs

- Schedule internal/external conference meetings and company events

- Any other ad-hoc tasks assigned

Requirements:

- Minimum Higher Nitec in any discipline

- Intermediate to advanced level for Microsoft Words, Excel and PowerPoint

- Possess good verbal & written communication skills

- Detail-oriented with good organisation skills

- Ability to work independently

Working Hours & Salary:

- At least 3 days a week, 10 am – 5pm (1 hour lunch break)

- $12 per hour

Benefits:

- Flexible working schedule, ideal for balancing work and personal commitments

- Opportunity to gain valuable experience in a dynamic work environment

- Collaborative and supportive team culture

- Fun and engaging work environment

- Potential for skill development and career growth

- Conveniently located office with access to public transportation

Stag Match® is a registered education business that has become a leading education business in the education industry. Our growing services are in-line with Singapore’ Education system, which focuses on students’ creative thinking and analytical skills.

Join our telegram to check on the assignment: https://t.me/ICTTrainerSM

Job Description

• Conduct physical and online enrichment training (Robotics and Coding) , assignment / project based.
• Able to Facilitate and classroom manage the students
• Deliver the lesson as scoped
• Supervise and plan during/on training
• Keep attendance and other records
• Conduct evaluations to identify areas of improvement
• Facilitate an inclusive and collaborative classroom environment
• Providing prompt and insightful feedback to parents or stakeholderJob requirement
• Comprehensive knowledge of ICT-related (robotic & coding) or Maths
• Must be registered on IRS MOE
• Must have experience in training children
• Willing to travel

Job Types: Full-time, Permanent, Fresh graduate

Responsibilities & Requirements

• Minimum 3 years of experience as a professional driver.
• Preferably experience in chauffeuring high-level executives or VIPs & family with kids professionally.
• Valid Class 3 driving license with a clean driving record.
• Strong knowledge of route planning and familiarity with Singapore roads and traffic patterns.
• Maintain vehicle in excellent condition, includes daily cleaning, scheduled maintenance and fueling.
• Ability to adapt to changes in schedule and handle last-minute requests.
• Pick up & delivery of company documents or courier matters when assigned.
• Willing to work beyond regular hours, including weekends and public holidays, as required.
• Pick up and return the vehicle from and to the Director's premises in the eastern region of Singapore on a daily basis.
• Attire must be long pants and a button up shirt or Polo T-shirt on a daily basis.
• Ability to maintain confidentiality & discretion.
• Familiar in driving Alphard/ Vellfire.

Personal Attributes:

• Flexible and adaptable with a “can-do” attitude.
• Proactive and self-motivated, able to take initiative without constant supervision.
• Professional, courteous, and respectful of the family’s privacy.
• Detail-oriented and thorough, with a high standard of work ethic.
• Well groomed and presentable, and prefer non-smokers.
• Patience with kids and seniors.

Job Responsibilities

Correspondence and Communication:

1. Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize messages appropriately.

2. Draft and prepare official correspondence, reports, and presentations as required.

3. Ensure effective communication with all stakeholders.

Calendar Management and Administrative Support including:

1. Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.

Meeting and Event Coordination:

1. Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.

2. Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.

3. Follow up on action items and ensure timely completion.

Confidentiality and Data Management:

1. Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.

2. Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.

Business Development:

1. Prospect and qualify new leads through various channels, such as cold calling, email marketing, and attending industry events.

2. Develop and implement effective sales strategies to convert leads into paying customers.

3. Deliver compelling presentations and proposals that highlight the value of our products or services.

4. Negotiate contracts and pricing with clients to ensure profitability.

5. Build and maintain strong relationships with clients to ensure satisfaction and retention.

6. Conduct market research and stay up-to-date on industry trends to identify new business opportunities.

7. Prepare and deliver sales reports and presentations.

8. Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.

Ad-hoc matter and responsibility:

1. Able to assist President whenever needed not limited to or restricted by working days / hours and etc.

2. Able to travel within a short notice period.

3. Attend to overseas client and associates when required

4. Any other ad-hoc tasks as required.

Job Requirements:

- High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.

- Proven experience as a personal assistant, executive assistant, or in a similar administrative role.

- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.

- Strong verbal and written communication skills, with attention to detail.

- Proficient in using office software, including word processing, spreadsheet, and presentation applications.

- Discretion and ability to handle sensitive information with confidentiality.

- Strong interpersonal skills and the ability to work effectively as part of a team.

- Flexibility and adaptability to manage multiple tasks and changing priorities.

- Willing to travel on short notice. Involves traveling 30% of your time.