Job Summary:We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth daily operations. The ideal candidate will possess strong communication, problem-solving, and multitasking skills to handle a wide range of administrative tasks efficiently.

Key Responsibilities:

• Organise board meetings and ensure relevant documents are distributed to the Directors and Stakeholders.
• Liaising with the Board of Directors & Stakeholders on meetings and announcements.
• Managing and drafting of all corporate confidential documents, inclusive legal agreements, engagement contracts, ACRA filing, meeting minutes, board resolutions, annual report. Meeting presentation deck.
• Compile and close monitoring of all statutory licences for the company.
• Support both the CEO & President on all administrative task and to follow thru with the relevant stakeholders timely.
• Managing the CEO & President’s calendar and to make travel plan, booking and meeting event appointment appropriately.
• Organized and co-ordinate on any company events when required.
• Arrange, co-ordinate and as the point of contact for visitors and statutory agencies visiting to site, inclusive receiving and networking with them.
• Other ad-hoc duties as requested by the Management.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask effectively.
• Ability to work independently and prioritize tasks.
• High level of professionalism and integrity.
• Discretion with sensitive and confidential information.

Preferred Qualifications:

• Experience with project management software and tools.
• Familiarity with handling budgets or financial reports.
• Bachelor’s degree in business administration or a related field.

Responsibilities:

• Daily uploading Assets from One Motoring (PPSL)

• De Registration & Lay Up via LTA Link

• Uploading Disposal Documents via LTA Link

• Daily transfer of vehicle ownership for Retail and Wholesale

• Monitor road tax inspection and expiry date

• Monitor Assets Encashment

• Accurately de-registered or lay up cars for wholesale vehicles

• Ensure to transfer vehicle ownership for Retail and Wholesale vehicles

• Ensure all disposal documents are uploaded

• Follow up on deregistered vehicles with Wholesale Department on rebates

Requirements:

• Minimum GCE O-Level qualification or equivalent

• Proficient in Microsoft Excel and Microsoft Words

• Strong reading, writing, and verbal communication skills

Roles & Responsibilities:

- Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations

- Prepare budgeting reports and forecast revenues

- Manage month-end and year-end closing

- Monitor the daily performance of the accounting department

- Organize financial data into useable information and maintain updated records

- Track the progress of financial and accounting objectives

- Establish accounting policies and procedures, aligned with company’s targets

- Ensure compliance with the law

Job Requirements:

- Bachelor's degree in Accounting or Business Administration required.

- Five years or more of related experience required.

- Proficient in Microsoft Office applications, with advanced Word, Excel, PowerPoint

- Has a good command of English, with both written and oral communication skills

- Ability to multitask and prioritize daily workload

- Takes accountability of work and good attitude over teamwork

- 5.5 days work per week; Mon-Fri: 9am-6pm; Sat: 9am-1pm

About Our Client

Our client is a healthcare provider in Singapore that supports doctors in creating and managing successful private medical centres. With strong industry knowledge, financial stability, and operational expertise, our client offers an advantageous edge to building successful clinics in Singapore.

JOB RESPONSIBILITIES

This is a full-time on-site role as a Clinic Assistant. The role involves daily tasks such as communication with patients, receptionist duties, customer service, knowledge of medical terminology and patient care.

• Registration of patients including but not limited to checking of Insurance eligibility, name, NRIC, contact no, address, drug allergies, patient’s declaration and temperature.
• Assisting doctors to chaperone, during procedures and ensuring equipment are sterile/ready for use.
• Preparation, replenishment, checking and dispensing of medications.
• Replenishment of medications and consumables as required.
• Collection of payment including but not limited to submission of Insurance claims.
• Attending to phone calls, scheduling, appointment, reminders, and medication follow-up.
• Handling administration and documentation of referrals, lab tests, and radiology services from various vendors.
• Checking orders against invoices for all deliveries.
• Other duties assigned by Group Clinic Manager from time to time.
• Service oriented with excellent telecommunication and interpersonal skills.
• Initiative, self-motivated, Teamwork and result oriented.
• Able to work both independently as well as a good team player.
• Need to be adequately IT savvy.

JOB REQUIREMENTS

• Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma
• Preferably able to speak Mandarin to effectively communicate with a significant number of our Mandarin-speaking patients.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No R23116331

Company EA Registration No 21C0691

• Perform regular inspection of food and beverage preparation and preparation according to our Standard Operating Procedures and Recipes
• Compliance with food safety regulations and quality controls
• Solicit feedback from customers, resolve customer issues and/or enquiries
• Enforce hygiene regulations and upkeep store cleanliness
• Oversee opening and closing duties
• Monitor and improve Mystery Dining Program

Responsibilities:

• Accountable to maintain & monitor the schedule of equipment’s’ renewal as to fulfil the statutory requirements (e.g. Lifting gear)
• Responsible to raise the departmental purchase requisition for approval
• Handle and coordinates on the incoming and outgoing invoices and delivery orders
• Work with Logistic Assistant to cross check and confirm on the machinery movement for billing
• Perform data entry and ensure on the accuracy
• Maintain appropriate filling of documentations for easier retrieval
• Ensure the practices and procedures meet legal guidelines, and health and safety requirements
• Ensure safety practices and housekeeping are maintained to the highest standard
• Any other ad-hoc duties as and when assigned

Requirement:

• Diploma in Supply Chain Management / Business Administration or any other relevant field of studies
• 1 years relevant experience
• Computer skills and Microsoft Office

Other Information:

• Working hour: 5 days work week
• Company transport provided

Roles & Responsibilities

a) Accountable for customer orders, liaison with mandarin speaking clients and inventory management in the operations function.

b) Distribution of client information.

c) The role involves packing supplements picked by courier companies.

d) General administrative work.

Skills Required

Good communication skills -spoken/written English

Computer skills including Windows, MS Office and Photoshop.

Good interpersonal skills.

Other Information

- 5 working days per week

- working schedule: 9.00 am to 06.00 pm.

- Salary: S$2,200/- – S$2,600/- per month with CPF

- No age limit.

- Location: Bugis.

- Immediate commencement

Interested candidates are requested to send us your resume by emailing [email protected] and mention in the subject Administrative Assistant. We regret to inform you that only shortlisted candidates will be notified.

Job Description

• Oversee and manage the stock of wines and other beverages in the restaurant
• Order wines and other beverages
• Create and update the wine list in coordination with chefs and the Restaurant Manager
• Recommend food and wine pairings
• Advise guests on wines based on their personal tastes and food choices
• Inform guests about different varieties of wines and prices
• Ensure wines are served at the right temperature and in the proper glassware
• Store open bottles properly to maintain taste
• Ensure that waiters and waitresses are trained on available wine, to describe wines properly and they are properly groomed
• Negotiate purchase prices with vendors
• Assisting the Restaurant Manager in overseeing of the service of the Restaurant

Requirements

• Possess at least a professional certificate or diploma in wines
• Possess well-rounded knowledge of Italian wines
• Able to converse well in English in order to communicate with guests of different nationalities
• Be meticulous and attentive to details
• Possess experience working as a sommelier in an Italian restaurant

Able to assist in tender pricing of ACMV project/ Alteration & Additional Work.

2. Data Entry for the project material delivery, Bill of Quantity and Tender Pricing.

3. Serves as liaison between the user and in-house contractor on all ACMV related system.

4. Provide sizing and design of ACMV system (chilled water) for individual room

5. Coordinate with supplier / sub-contractor of the tender specification and obtain the quotation from them

6. Control and supervise workmen to make sure standards of building performance, quality, time and cost schedules, and safety are complied.

7. Responsible for keeping daily work record, including additional work claims to the clients and from the subcontractors

Inventory Management

Track Inventory Levels: Monitor stock levels to ensure adequate supply.

Stock Replenishment: Assist in inventory replenishment to supermarket by communicating with internal teams to reorder items

Inventory Audits: Conduct regular stock checks and support inventory audits, ensuring accuracy and resolving discrepancies.

Order Processing

Picking and Packing: Assist in order picking and packing, ensuring that items are correctly selected and packaged according to customer specifications.

Shipment Preparation: Ensure that orders are prepared for shipment, with accurate labels, documentation, and shipping instructions.

Warehouse organisation

Stock Placement: Help organise inventory within the warehouse, following a structured system for easy access and flow.

Space Utilization: Assist in optimizing warehouse space by following guidelines for product storage and maximizing storage capacity.

Cleanliness and Safety: Ensure the warehouse is clean and well-maintained, adhering to safety and health regulations.

Data Entry and Reporting

Record Keeping: Update and maintain to track inventory, shipments, and orders.

Generate Reports: Assist in generating daily, weekly, or monthly reports on stock levels, order status, and other warehouse activities.

Responsibilities:

• Serve as the main point of contact, greet and assist customers with product inquiries and recommendations.
• Manage sales transactions, process payments, and handle returns/exchanges.
• Restock shelves and ensure products are displayed attractively.
• Assist with inventory management, including stocktaking and organising new stock.
• Set up and participate in store events or creative workshops for children.
• Maintain a clean, organised, and inviting store environment.
• Provide support with any administrative tasks
• Assist with online orders and packaging

Requirements:

• Prior work experience in retail or customer service is a plus
• Strong communication and interpersonal skills.
• Customer-focused mindset
• Basic computer skills for operating the POS system
• Able to work in retail operation timings including weekends, public holidays
• Enthusiastic about working with children, stationery and creative products

All applications will be treated confidentially.

By submitting your résumé to us, you will be deemed to have consented to us disclosing your personal information to prospective employers for their consideration.

EA Licence No.:24C2507

We are seeking a dedicated and hardworking Female Kitchen Assistant to join our dynamic team. The ideal candidate will assist in daily kitchen operations, ensuring a clean and organized environment while supporting the chefs in food preparation and service.

Key Responsibilities:

1. Food Preparation:Assist in basic food preparation tasks such as chopping, peeling, and assembling ingredients.
   Support simple cooking tasks under the chef’s guidance.
2. Kitchen Hygiene and Cleanliness:Maintain a clean and hygienic kitchen environment at all times.
   Wash and sanitize kitchen equipment, utensils, and surfaces regularly.
3. Meal Service Assistance:Provide support to chefs during meal preparation and service.
   Plate dishes as instructed and assist in serving food.
4. Storage and Organization:Ensure proper storage of ingredients, supplies, and leftovers in compliance with food safety standards.
   Keep the kitchen organized for efficient workflow.
5. Compliance and Standards:Adhere to food safety regulations and hygiene standards.
   Maintain certification in Basic Food Hygiene and implement best practices in food handling.

Requirements:

• Female applicants preferred.
• Must be a Singapore Citizen or Permanent Resident.
• Certification in Basic Food Hygiene is mandatory.
• Previous experience in a kitchen setting is advantageous but not required.
• Strong teamwork and communication skills.
• Ability to work in a fast-paced environment and handle multiple tasks efficiently.
• Must be able to communicate in Chinese.
• Working Days only Monday to Thursday
• Working hours 7am to 4pm

A well-established food distribution company supplying high-quality fresh produce, gourmet meats, specialty products to restaurants, hotels and other F&B establishments. We are seeking a young highly motivated and customer-oriented individual to join our dynamic sales team as a Sales Assistant.

Responsibilities:

• Assist Business Development Manager with customer orders and order processing.
• Build and maintain strong relationships with existing customers.
• Answer customer inquiries regarding product availability, pricing, and delivery.
• Assist with sales reports and data entry.
• Assist with sales promotions and marketing activities.
• Participate in team meetings and contribute to process improvement initiatives.

Qualifications:

• Prior experience in customer service, sales support, or a related field is a plus.
• Excellent communication and interpersonal skills, both verbal and written.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Proficiency in Microsoft Office
• Knowledge of food industry is a plus.
• A positive and enthusiastic attitude with a strong work ethic.

Benefits:

• Opportunity to learn about the food industry and grow within a successful company.
• Dynamic and fast-paced work environment with a supportive team.
• Opportunities for professional development.

Job Description

Duke-NUS Medical School (Duke-NUS), Singapore’s only graduate-entry medical school, was established as a landmark collaboration between two world-ranking institutions of higher education – Duke University and National University of Singapore. Duke-NUS provides innovative education and impactful research to enhance the practice of medicine in Singapore and beyond. The School also has strong research ties with Singapore Health Services (SingHealth), one of Singapore’s major healthcare providers, other major research institutions in Singapore, and with Duke University. Duke-NUS is an important component in Singapore’s vibrant research and biotech ecosystem.

The Programme in Cardiovascular and Metabolic Disorders (CVMD) comprises of multidisciplinary, innovative and collaborative faculty and is one of the five Signature Research Programmes in Duke-NUS. The overarching aim of the Programme is to define the molecular mechanisms underlying human health and disease and to discover new approaches to prevent, diagnose and treat cardio-metabolic illnesses. More information about CVMD faculty, research activities and facilities can be found at www.duke-nus.edu.sg/cvmd/.

Job Requirements

• Ph.D. and/or M.D., or equivalent with expertise in areas related to, but not limited to, the biology of cardiovascular and metabolic diseases with an outstanding track record in basic and/or translational research are encouraged to apply. Applicants with a track record in basic biology related to cellular metabolism are also encouraged to apply.
• Research independence and leadership with demonstrated capacity to lead a productive research team.
• Proven track record in obtaining competitive research funding and publications in high impact scientific journals.
• Prior experience in translating research towards pre-clinical or commercial applications is desirable but not essential.
• Ability to mentor and train graduate students and postdoctoral research staff.

We regret that only shortlisted candidates will be notified.

Highlighted points:

• MNC
• AWS + Performance Bonus
• 5 days’ work week
• Near MRT

Job description:

• Helping partial set of accounts, accounts payable & accounts receivables & general ledger.
• Verifying and processing of local / overseas payments & staff expenses.
• Assisting in quarterly GST reporting, year-end stock take and audit.
• Maintaining of filing system and running banking errands.
• Handling of general administrative duties such as collection of mails, procurement & maintenance of office supplies.
• Experience in accounting related duties

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

AlwaysHired Pte Ltd

Reg No: R1441412

EA: 24C2293

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Looking for responsible hardworking clinic assistant. Part-time or full-time. Training provided. Ability to speak mandarin and dialets is an advantage. Responsibilities include registering patients, dispensing medicine, communicating meaningful information with patients.

Submission of claims. Ability to work independently.

Interested please send resume to this site or HP 89160795.

• Diploma / Degree in business administration.
• At least one year of experience in administration and clerical tasks.
• Assist in preparation and submission of monthly report in Japanese to Japan Head Office.
• Coordinate and handle the general affairs of Japanese staff.

Job Description:

• Design FA project inclusive of tooling, artwork, material and process.
• Draft drawing for making of tooling and artwork.
• Liaise with suppliers regarding the making of tooling and artwork.
• Create job ticket which consists of material and process.
• Co-ordinate FA run with FA report submission
• Co-ordinate product transfer from US to Singapore facility.
• Develop and fabricate test jig/tool for testing of functionality of finish product.
• Maintain all test jig/ tool used in production.
• Perform product failure analysis, as well as reduce cost through yield improvement, cycle time reduction and process enhancement.
• Coordinate the Engineering Change Notice (ECN) process.
• Putting up sales quotation for the customer through the sales department.
• Any other task assigned

Requirements:

• Diploma in Electrical / Electronics / Mechanical or Microelectronics Engineering.
• Knowledge of 3D modeling software such as Pro/Engineer and AutoCAD.
• Need to be flexible on working hours as support over the weekends may be required.
• Must be a self-motivated team player with good presentation and communication skills
• Good project and time management capabilities

min 2 yrs experience in M&E / Construction Industry.Good knowledge of reading engineering building drawings. Good in microsoft office, word,excel, powerpoint,microsoft project,autocad 2D-3D and CAD measurement. Working knowledge of M&E contruction methods.Knowledge of Building information Modeling,BIM (Essential Revit for Architecture) by Autodesk,BIM -01(Revit for Architecture & Structure),Prepare for shop drawings and as-built drawings.Performing quantities and estimation based on the drawing for QS. English Speaking & Writing.

Responsibilities:

* Coordinating daily management operations

* Delivering superior food and beverage service and maximizing customer satisfaction

* Responding efficiently and accurately to restaurant customer complaints

* Organize and supervise shifts

* Appraise staff performance and provide feedback to improve productivity

* Estimate future needs for goods, kitchen utensils and cleaning products

* Able to work night shift

Requirements：

* Proven work experience or similar role

* Proven customer service experience as a manager

* Extensive food and beverage (F&B) knowledge, with ability to remember and recall ingredients and dishes to inform customers and wait staff

* Strong leadership, motivational and people skills

* Acute financial management skills

LEADING THE MARKET SINCE 1969

Founded in 1969, our company is a leading self-adhesive tape manufacturer, distributor, importer & exporter for a broad spectrum of quality self-adhesive tapes and packaging products / materials.

Our rich history and active presence in the industry has brought about high brands and product recognition by industry leaders. Our excellent track record for efficient and reliable services backed by high manufacturing standards have enabled us to be the leading choice for packaging solutions.

We are currently hiring and looking for a resourceful and highly motivated individual to join our expanding Marketing teams as:

Accounts Assistant

Job Description

• AP functions - Manage payment processing of vendor invoices and prepare payment.
• Prepare expenses and staff claims.
• AR functions - Post receipts to system, send monthly SOA to customers and follow up with outstanding payment.
• Reconciliation of overseas PO, invoice and SOA.
• Maintain up to date records and well organize documents.
• Other ad-hoc duties as assigned by supervisor.

Requirement

• O/A Levels/Diploma with basic accounting knowledge.
• Able to read and write in Chinese to liaise with overseas counterparts.
• Knowledge of NAVISION software will be an advantage.
• Proficient in Microsoft Word and Excel.
• Responsible, able to mutli-task and well-organize.
• Good command of English, good interpersonal skills and an eye for detail.

LEADING THE MARKET SINCE 1969

Founded in 1969, our company is a leading self-adhesive tape manufacturer, distributor, importer & exporter for a broad spectrum of quality self-adhesive tapes and packaging products / materials.

Our rich history and active presence in the industry has brought about high brands and product recognition by industry leaders. Our excellent track record for efficient and reliable services backed by high manufacturing standards have enabled us to be the leading choice for packaging solutions.

We are currently hiring and looking for a resourceful and highly motivated individual to join our expanding Marketing teams as :

Warehouse Assistant

• Must have Forklift licence.
• Class 3 licence is an added advantage.
• Prior experience as warehouse assistant is preferred.
• Should be comfortable with loading/unloading heavy goods manually.
• 5 days work week; 830am to 6pm.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

Responsibilities:

• Install, test, commission, and conduct preventive and corrective maintenance (PM & CM) on healthcare equipment/systems.

• Address and resolve recurring issues promptly to ensure consistent customer satisfaction.

• Plan and schedule PM or CM tasks efficiently.

• Provide post-sales support as needed.

• Coordinate with manufacturers, vendors, contractors, and clients for project management.

• Assist the project team in executing projects smoothly.

• Respond promptly to service calls.

• Collaborate with team members to gather feedback and identify prospects.

• Undertake any additional tasks as assigned.

Requirements:

• NITEC/Diploma in Electrical/Electronic/Biomedical Engineering or equivalent.

• Proficient in using software-assisted technical service diagnostic and testing equipment.

• Minimum of 2-3 years' relevant experience preferred; fresh graduates with a keen learning attitude are encouraged to apply.

• Strong interpersonal skills and customer service orientation.

• Good command of English and familiarity with Microsoft Office and IT tools.

• Self-motivated, diligent, and reliable.

• Possession of a valid driving license is advantageous.

• Able to work independently as well as part of a team.

• Fluent in both spoken and written English.

• Attend to all incoming calls
• Reception duties
• Bookkeeping
• Data Entry & administration duties
• Customer service