The responsibilities includes but is not limited to:
Procurement Management & Sourcing
▪ Assist to embed the branch’s sourcing and outsourcing procedures in identifying, evaluating and selection of vendors
▪ Assist in the management of direct purchasing activities within the procurement unit, through managing end-user requisitions for facilities management services and consumable items and managing and monitoring of the procurement lifecycle.
▪ Monitor vendor performance to ensure compliance with contractual obligations and SLA.
▪ Conduct regular reviews of vendor services to perform due diligence on vendors.
▪ Administer a central contract database to ensure adherence and compliance to regulatory and Head Office policies, DOA and agreed procedures.
▪ Act as point of contact for vendor liaisons for system malfunctions and rectification
▪ Support the tracking, measurement, reporting and evaluation of supplier performance through internal and external governance meetings
▪ Build and maintain relationships with stakeholders and both internal and external service providers.
Vendor Risk Management and Outsourcing
▪ Facilitate vendor assessment and registration to ensure due diligence is conducted and approvals are in place before the vendor on boarding
▪ Provide support to BUs on Inherent Risk Questionnaire(IRQ) and Due Diligence Questionnaire (DDQ) process
▪ Facilitate name screening checks
▪ Review IRQs and DDQs submitted to determine the Engagement level risk
▪ Maintain an updated register of the onboarded vendors, required documentations and due diligence evidences in compliance to regulatory requirements.
Record management
▪ Assist with the record management process of the branch and work with record management vendor to ensure up to date accurate record of the items archived.
▪ Work with Group Corporate Services to implement the record management policy for the branch
Office management
▪ Organise and coordinate office administration and procedures to ensure organizational efficiency and safety and provide support to ensure adherence to expected service levels.
▪ Oversee facilities upkeep and maintenance including liaison with contractors for improvements and rectifications.
Angela Teh Ling Wei (CEI No.R1104464)
Contact Number:67860100
Email Address:[email protected]
Recruit Express Pte Ltd / EA Licence No: 99C4599
We regret only shortlisted candidates will be contacted
