General
1. Oversee the system implementation (Mariapp) for automation of process.
2. Oversee the booking of flights and accommodations for all engineers travelling for business projects company wide.
3. Report on the use of freelancers. Compare average rate paid with in-house crew costs.
4. Support and provide information on TOIL entitlement for in-House Crew on a monthly basis.
5. Communicate and plan crew requirements for project preparation.
6. Maintain and update an Annual Crewing Calendar based on project requirements.
7. Maintain an updated crew database with positions, grades, job scale, performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
8. Collaborate with the sales team under the guidance of COO to propose a standard local daily rate and/or standard international daily rate for crew. To consider the market segment which the sales are taking place, i.e., to deploy Singapore / India / International crew, and the rates suggested will be used for quotations.
9. Propose the annual operational budget of the Crewing Department to Finance Department.
10. Roster the crew by maintaining an annual schedule for all employees
Before Project
11. Obtain information from relevant Sales Manager regarding crewing for projects in detailed breakdown, i.e., location of project, type of crew to deploy, duration of project, crew rate, and any other additional requirements.
12. Identify the crew requirement and skill sets required for each project.
13. Oversee the planning, sourcing, and coordination of in-house crew and freelancers (local and/or international) for every individual project.
14. Negotiate the professional fees and set and communicate expectations and company standards to the freelancers. Finalize the formalities with the freelancers according to company's guidelines.
15. Oversee the maintenance of signed contracts with freelancers and all other documents as per company's guidelines (e.g., insurance records and declaration forms, etc.).
16. Arrange and/or coordinate visa application, flight, accommodation, transportation, meals (if client does not take care of it).
17. Update crew allocation progress status.
18. Preparation of per diem allowances for in-house crew and freelancers for each project.
19. Support the preparation of production call sheet for crew on projects (including details on vaccinations, pick-up arrangements, etc.)
20. Plan for crew contingencies to deal with unexpected situations that may arise to prevent jeopardizing the projects.
During Project
21. Oversee the management of all communications relating to issues associated with the crew for each project. Maintain documentation for any changes/adjustments.
22. Be part of the Support Team and handle queries from in-house crew and freelancers regarding transportation, flight arrangements, hotel accommodations, per diem allowance, refreshments, etc.
23. Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
After Project
24. Oversee all project closeout activities including evaluation of project performance, archival of projects, and preparation of close out reports.
25. Prepare crew performance evaluation report based on information from Unit Manager and G. Engineers onsite for each project. Content to include attendance records, crew performance, etc.
26. Calculate actual cost of internal and external, i.e., freelancer, crew deployed and any other miscellaneous costs, e.g., PD allowances, etc. associated with the project. Inform/highlight when actual cost exceeds project budget
27. Receive invoices from freelancers, check the accuracy of billing and authorize the invoice for payment.
28. Handle reimbursements for projects for in-house crew members only
Job Requirements
1. System implementation experienced is a MUST.
2. Strong understanding of mass media and communication, preferably in broadcasting industry.
3. Excellent client management and relationship skills.
4. Possess excellent organizational, communication, interpersonal and project management skills
5. Ability to contribute and multi-task in a high performance and fast-paced environment
6. Expert proficiency in Microsoft Office suite
7. Flexible to support After Office Hours or weekend if required
To Apply:
Interested parties, please click the "Apply Now" below.
We regret that only shortlisted applicants would be notified.
Evonne Png Wen Xuan | REG No : R22105531
PERSOLKELLY SINGAPORE PTE LTD | EA License No : 01C4394
This is in partnership with Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to e2i’s PDPA.
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