Molycop is a global market leader in the production and supply of grinding media. The Molycop Singapore Trading Business supports the global sourcing, procurement, and trading activities of the business.
The Procurement Manager, reporting to Head of Procurement – Traded Products, is responsible for the procurement of all materials, supplies and services required by Molycop at the most favourable prices consistent with desired quality, quantity, and delivery. The Procurement Manager executes purchasing, sales and commerce in accordance with Molycop Policies and Procedures.
The Procurement Manager is responsible on behalf of Molycop for undertaking supplier/customer interactions undertaking negotiations on terms and conditions and making recommendations on sources of supply, quantities, delivery schedules and price. These decisions will be made in conjunction with the HK Trading Team. This position requires broad procurement understanding and commercial acumen whilst maintaining relationships with staff and vendors and maintaining a high level of business ethics.
Specific accountabilites include:
The Procurement Manager must be resourceful in achieving the business unit requirements whilst properly balancing the near and long-term outcomes of significant purchasing choices. The Procurement Manager must remain current regarding marketplace and industry trends affecting the goods & services offerings for effective spot buying. The role consistently handles high value transactions and requires a highly develop attention to detail.
Procurement responsibilities include Request for Quotations, negotiations, purchase order placement, expediting / de-expediting, handling the end-to-end LC application process, tracking of orders and relationship building with suppliers. It also involves managing routine documentation for purchase orders placed within D365 system to demonstrate adherence to Molycop procurement policy, procedures, processes and delegations of authority during compliance audits.
JOB SPECIFIC ACCOUNTABILITIES
1. Procurement Activities
· Responsible for negotiations and supplier interactions of orders for goods or services through the strategies and procurement methods to meet business needs. Responsible for managing continuity of supply through negotiation and dispute resolution
· Responsible for obtaining quotes and providing ad hoc sourcing support as required
· Responsible for verifications of services claimed including reconciliation of receipts as required to Molycop orders
· Responsible for the reconciliation of invoices against purchase orders and any variances to facilitate payment and compliance agreed to terms and conditions
2. Internal Customer Management
· Assist business stakeholders in developing the specifications for a desired product or service to meet the needs of the end users
· Assist in understanding business needs, coordinating and gathering specifications for a desired product or service
· Respond timely to customers’ feedback and complaints with tailored solutions and corrective actions
3. Supplier Management
· Achieve continuous improvement in the existing supply base as well as developing new supplier capabilities
· Gain an in-depth understanding of each supplier including operational risks associated with a supplier, to minimize the supply disruption risk.
4. Performance Management
· Responsible for capture of savings realised and reporting into benefits capture system
· Developing supplier KPIs to support the overarching Procurement function’s strategy, goals and targets
· Monitor suppliers’ performance in line with KPIs, contractual obligation and service level agreements.
5. Sourcing Management
· Prepare the RFQ documents based on internal customer requirements using available templates, receipt of supplier proposals, opening submissions and closing of RFQ boxes
· Evaluate the RFQ responses against a set of pre-defined criteria, including management of cross-functional stakeholder groups
· Select the most appropriate RFQ response and prepare the business case for sign off
· Engage new suppliers to understand market offerings and to identify potential new suppliers for Molycop
6. Contract Management
· Ensure Molycop complies with contract SLAs & KPIs obligations
· Ensure supplier complies with purchase contract
7. Commercial Management
· Ensure Molycop complies with commercial solutions when executing the Letters of Credit process meeting internal and provider (Bank) policies, procedures, and processes.
Experience, Qualifications and Competency Requirements
· Procurement/Supply Chain Qualifications
· Minimum of 10 years experience in Procurement and/or Purchasing / Supply Chain role, preferably with experience in the steel/ metal industry
· High level of computer proficiency with MS Office suite
· Team player with extensive experience in working in a commercial team environment
· Ability to communicate business requirements effectively when in stressful situations
· Outstanding attention to detail
· Ability to speak English and Mandarin (to liaise with China supplier) fluently
Functional/ Technical Skills & Competencies Molycop Leadership Competencies (*Target Stage of Development)
· Understanding of broader Procurement discipline, order fulfilment and payment processes.
· Ability to work independently and prioritise workflow and work schedule in a demanding environment.
· Ability to communicate with people at all levels within the organization and also with vendors.
· The ability to use negotiation techniques and influencing skills in a manner that gains agreement and or acceptance with stakeholders and suppliers
· Strong ethics and disciplines especially in relation to vendor relationships.
· Advanced analytical skills with sound commercial knowledge
· A strong track record of working in a data sensitive environment and deliver benefits to the business.
· Legal and commercially skilled.
· Demonstrate a passion and commitment to meeting promise to your customers.
· Well organised with exceptional verbal and written communication skills.
· Possess a natural curiosity to find better ways in doing things. Strong focus on process improvement.
· Self-motivated and willing to embrace change.
· Able to use data to gain insights that deliver benefits to the business.
