Position Summary
The role focuses on overseeing vendors and logistics management, building strong relationships with key suppliers and logistics companies to ensure that equipment and materials are of high quality and delivered on time. The role also involves negotiating pricing and contracts while collaborating with internal stakeholders—including Sales & Marketing, Site Managers, Power Service, MPWAP branches, group companies across the AP region, and MHI HQ in Japan—to assess current and future needs for equipment, technical advisors (TA), and logistics services.
As a manager, the incumbent will be expected to guide the team by managing action items, regularly communicating with team members to monitor progress, providing necessary coaching, and leading negotiations or communications with external parties to resolve issues. However, the focus of this role is not on handling the day-to-day tasks directly, but rather on identifying areas that need improvement, developing a plan to address those issues, and ensuring that the improvements are successfully implemented. A strong mindset of continuous improvement is essential, as the candidate will be expected to actively enhance work quality and operational efficiency.
Job Responsibility
- Plan, organize and manage the procurement process for all assigned projects, including both new units and service projects.
- Manage/enhance the purchasing process, work with multiple vendors in arranging materials, equipment, spare parts, tools, TA dispatch, manpower supply, equipment testing, logistics for the customers.
- Negotiating with vendors, subcontractors, consultancies, logistics companies as well as MHI factory in Japan for purchases/contractors and lead discussion on the terms and conditions of the procurement agreement.
- Oversee the procurement function within the firm in ensuring that all Purchase Orders (PO)/Contracts are signed in compliance to internal policies and issued in a timely manner.
- Work closely with Sales/Service team as well as Procurement department in MHI HQ in collaboration on specifications and technical requirements of procurement items, schedule, and any other special requirements for accomplishing of the project.
- Preparation & issuance of Purchase Order to suppliers, monitor the manufacturing process and schedule of the vendors to make sure the· procured items are delivered with required quality and timely manner.
- Work closely with Sales/Service and Finance Department to monitor the payment status from customer. Process of Supplier invoice.
- Seeking reliable vendors or suppliers to provide goods with sufficient quality at reasonable price.
- Serve as a liaison person between local vendors and the company, especially with MHI HQ. Assist related parties for any trouble shooting and problem solving.
- Monitor all the items procured by the team, manage all the items are delivered in timely manner, and take necessary measures involving team members and other related parties if any risk has been found.
- Make a report to superiors and related parties about the risk, sign of problems, troubles, delay of the work, feedback or consultation from the vendors, and anything else worthwhile to share.
- Supervise the team members and provide support, guidance, and coaching to strengthen the capability of the team.
- Set a goal for each member, encourage them to challenge, monitor the process, and provide feedback, and foster collaboration within the team.
- Responsible for other tasks as may be required from time to time by the Company.
- Check and monitor the whole procurement process, find out the points to be improved, consider the route cause of the issue with communication with related parties, create a plan of improvements, obtain necessary approval and alignment, proceed the plan, monitor the process, make adjustment if necessary, and report the result, for the purpose of increasing the value and upgrading the quality of the procurement work.
- Points to be improved includes process and operation of daily administrative work as well as a new initiative as Regional Head Quarter such as, but not limited to,
- Summarize the lessons learned from new construction projects and improve processes for future projects.
- Streamline the work process, revise procurement SOP（Standard of the Process）, establish communication methods with counterparts such as Sales/Service team and MHI HQ, organize shared folders and data.
- Source local vendors mainly in Singapore and Malaysia, gather, organize, and share vendor information according to headquarters' needs related to local procurement.
- Strengthen collaboration with the MHIAP Procurement Department, such as sharing vendor information and best practices, promoting the use of Coupa to reduce the cost for indirect procurement, and organizing regular meetings.
- Understand the procurement process and organization of each regional entity, identify common challenges and areas for improvement, consider the role of regional HQ such as setting up opportunities for sharing best practices and information within the region.
Job Requirement
- Minimum 8 years of Procurement experience in power plants or industrial plants
- Master Degree of Business Administration (MBA) , Economics, or Engineering
- Experience of working in Sales/Engineering of industrial plants equipment
- Experience to manage and lead a team which is responsible to strictly keep the deadline and budget in addition to put a high priority on the quality
- Adept with Indonesia import & export control, project taxation
