Candidate Profile

An experienced and mature Accounts Executive with commitment, determination and proven records of working in a busy Finance department providing essential support to the Finance Team. Possessing excellent numerical & data entry skills along with a comprehensive understanding of commercial, administrative and accounting procedures. Having a proven ability to ensure that day to day work is carried out in line the agreed policies and procedures and quality standards.

Job Purpose

The Accounts Executive is responsible in maintaining updated cash book and unpaid Trade Contractor Certificate of Payment Response (TCCP) / invoice log, update invoice receipt into SUN system and all accounts payable functions. The role works closely with other members of the Finance Team, as well as external liaison with Suppliers and Subcontractors.

Key Responsibilities

· Check, verify, and record TCCP into unpaid TCCP log and ensuring they are charged correctly into Projects. Subsequently matching TCCP with invoices received from external suppliers/trade contractors

· Maintain and manage all cash and banking records, logs, spreadsheets, and registers

· Ensure the coordination of the statutory audit of cash, year in year out, and resolve all possible queries

· Preparation and issuance of all payments, cheques, bank transfer, etc.

· Check and verify cash transactions, maintain allowable and reasonable cash float within office

· Post purchase and payment transactions into SUN System

· Reconcile accounts payable balances and resolve invoice discrepancies and issues

· Monthly bank reconciliation and investigate discrepancies

· Monitor unpaid TCCP log and account payable accounts to ensure payments are up to date

· Maintain subcontractor and vendor files in the SUN system, request bank account information and update bank payee master file

· Correspond with vendors and respond to inquiries including payment status

· Update commercial department on TCCP payment status for CVR update

· Prepare trade payable confirmation and reconcile differences for audit

· Assist with month end closing

· Provide supporting documentation for audits

· Accomplishes accounting and organization mission by completing related results as needed

Singaporean and Malaysian are welcome to apply

Administrative

• Conduct and evaluate events related due-diligence screening processes to ensure compliance with policies and guidelines.
• Communicate with external parties on required information.
• Monitor the sponsorship and entertainment application for management approval.
• Follow-up the subsequent information to be provided regarding delivery details, payment and attendees.
• Manage the calendar, sponsorship, appointments, and events for Director and senior management.
• Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.

SAP

• Prepare and issue items from SAP for events and Sponsorship.
• Follow-up on delivery status with 3rd parties.
• Manage and upkeep records in accordance with Company’s policies and procedures.

Events, Sales and promotion

• Assist with division’s events and activities with team members.
• Facilitate with the internal and external communications by acting as a liaison between departments.
• Assist with the upkeeping of administrative policies and procedures.
• Monitor product stocks and coordinate with distribution and procurement as needed.

Requirement

• Diploma in Business or relevant disciplines
• 1 to 3 years of working experience, preferably in sponsorship evaluation process experience
• Proficient in time management, planning, and multitasking.
• Good organizational and planning skills, time management, strong communication skills, teamwork, ability to prioritize the critical tasks
• Comfortable with packing of events items at warehouse during events/when required.

ABOUT THE ROLE:

The Property Executive will be responsible to ensure the efficient and smooth operation of all matters relating to M&E and maintenance of the Commercial Property of the Company.

REPORTING LINE:

• General Manager, Property Management

DUTIES AND RESPONSIBILITIES:

• Responsible for effective management and maintenance of a commercial property by planning and executing all M&E activities.
• Plan deployments and preventive maintenance schedules as well as monitor the efficiency, lifespan and warranty periods of equipment.
• Ensure vendors and contractors' work performances comply with company's quality standards, statutory regulations and contract specifications.
• Prepare cost estimates, work specifications, invite quotations, recommendations of award for various repairs and maintenance work
• Execute sourcing and administration of contracted/term services
• Provide technical assistance and advice of the property
• Ensure all building’s M&E defects and breakdowns are attended to expeditiously and recovery time frame is within the KPIs set
• Monitor all defects and ensure follow up and closure by the contractors
• Maintain proper documentation of Tenancy/Contractual agreements
• Responsible for Tenant Management and fitting out/renovation related matters
• Assist in the monthly rental collection and arrears management
• Assist in wet market leasing matters including enquiries from prospective tenants and property agents
• Plan and execute events and promotion of the mall
• Practicing and enforcing the company's procurement policies and procedures.

JOB REQUIREMENTS:

• At least 2 years of relevant experience in industrial/ commercial and facility management
• Possess good practical knowledge in building maintenance with initiative and good analytical skills
• Good teamwork, interpersonal qualities, self-motivated and able to multi-task
• Proficient in Microsoft Office suite of applications
• Good verbal and written communication skills to liaise with all levels of tenants
• Property management experience in a commercial/ industrial/ retail development is a strong advantage

• In charge of full spectrum of Accounts Receivable functions including:
• Timely and accurate billings via Business Central & submission to customer invoice portal
• Preparing cost file, billing reports to support billings
• Review of PO status and limits
• Follow up on overdue payments with Customers & Sales Team.
• Prepare report on collection status for all customers
• Perform monthly aging reconciliation
• Maintaining cash balances
• Timely month end closing for AR
• Any Ad hoc duties assigned by the supervisor

Requirements:

• Diploma in accountancy
• Proficient in Accounting software
• Advanced Excel skills

Job Responsibilities

• Acknowledge receipt of client RFQs (Requests for Quotation) via email promptly.
• Liaise with vendors to obtain quotations for analyzers and spare parts.
• Prepare accurate quotations for analyzers, spare parts, and services, ensuring correct freight charges, costs for documentation (COO, COC, material certificates, etc.), Proper commercial terms (lead time, payment terms, markup factors, etc.).
• Submit costing and quotations for approval by the Immediate Superior, Sales Director, or GM.
• Upon received purchase orders (PO), review PO content with Sales Manager, clarify any discrepancies in PO with clients and acknowledge PO upon final confirmation.
• Generate Job Requisition Forms and initiate the Sales Contract Approval Process upon PO receipt.
• Generating Material Requisition Forms for vendor POs.
• Work closely with Procurement team and ensure that delivery as per contractual delivery date.
• Preparing and submitting invoices and shipping documents.
• Prepare and submit weekly reports.
• Complete pre-qualification and survey documents as required by clients.
• Perform the role of Sales Executive in accordance with the Office Automation Work Process.
• Perform any other tasks assigned by the Sales Director, DGM and GM.
• Maintain strict confidentiality regarding any information classified as confidential.

• To do proper filing and documentations.
• Assist in preparing reports, invoices, quotation, and service agreements.
• Compile, maintain, and update daily and monthly attendance records of site employees.
• To perform other ad-hoc duties assigned by the superior.
• Prepare handover material/checklist for handover

• Experience in compiling, maintaining, and updating daily and monthly attendance records is required.
• Candidate must possess at least an "O" or "N" level qualification.
• Highly organized with strong attention to detail.
• Computer skills, including proficiency in Microsoft Office and data entry.
• Able to work independently
• Can start work immediately will be preferred.
• Mon-Fri (9am-5pm)

JOBS DESCRIPTION

Accounts Payable

• Process vendors’ payment by verifying invoices, item description, amount, account code and cost center per accounting policies and procedures
• Process reimburse petty cash claims
• Process staff claims such as reimbursement, medical, business trip expenses, etc.

Accounts Receivables

• Prepare debit notes, credit notes
• Check bank statement for incoming fund, check against with all supporting and prepare the journals

Payroll

• Prepare monthly payroll
• Prepare payroll journals
• Prepare IR8A, IR21, and all government related claims such as NS claims, childcare leave, and maternity leave.

Month end closing

• Check and prepare monthly accrual for revenues and expenses
• Perform cash count, deposit to/ withdrawal from bank
• Prepare daily bank reconciliation
• Prepare GST return with supporting schedules
• Prepare government statistics survey
• Prepare Balance Sheet Schedules and Tax Schedules
• Liaise with internal and external stakeholders when required such as bankers, tax agents, vendors, government authorities
• Maintain proper records and filings for all documents/records
• Other ad hoc tasks as assigned by Management

REQUIREMENTS

• At least 3 years of work experience
• Diploma/Degree or higher
• Proficient in MS Excel, Word PowerPoint and other software; SAP, Mecwise payroll is a plus
• Good command of English, both written and spoken
• Understanding of company’s brand, service & philosophy
• Positive team player and excellent communication skills.
• Ability to work well under pressure and to meet deadlines
• Self-motivated individual, able to work in routine but also pro-actively seek new challenges
• Willing to work at Changi Airport

• Acknowledge receipt of client RFQs (Requests for Quotation) via email promptly.
• Liaise with vendors to obtain quotations for analyzers and spare parts.
• Prepare accurate quotations for analyzers, spare parts, and services, ensuring correct freight charges; costs for documentation (COO, COC, material certificates, etc.); proper commercial terms (lead time, payment terms, markup factors, etc.).
• Submit costing and quotations for approval by the Immediate Superior, Sales Director, or GM.
• Upon received purchase orders (PO), review PO content with Sales Manager, clarify any discrepancies in PO with clients and acknowledge PO upon final confirmation.
• Generate Job Requisition Forms and initiate the Sales Contract Approval Process upon PO receipt.
• Generating Material Requisition Forms for vendor POs.
• Work closely with Procurement team and ensure that delivery as per contractual delivery date.
• Preparing and submitting invoices and shipping documents.
• Prepare and submit weekly reports.
• Complete pre-qualification and survey documents as required by clients.
• Perform the role of Sales Executive in accordance with the Office Automation Work Process.
• Perform any other tasks assigned by the Sales Director, DGM and GM.
• Maintain strict confidentiality regarding any information classified as confidential.

Admin Executive

Job Description & Responsibilities:

• Support Director in his daily works
• Handle daily admin & HR tasks such as leave and medical record
• Support sales & production dept when needs rises
• Making travel arrangements and appointment
• Attend weekly meeting and do follow up with action matters
• Answer phone calls and redirect to respective dept
• Greet and assist visitors.
• Maintain polite communication via phone, e-mail, and mail.

Requirements:

GCE / N level/ Diploma

• Excellent in computer skills.
• Able to work independently
• Friendly & hardworking with positive attitute
• Salary S$2800-3300
• Singaporean & Singapore PR

Vendor and Client Management

• Proactively engage stakeholders to ensure that on site client’s expectations are met
• Build and develop effective client / stakeholder relationships across multiple levels of the Client’s organization
• Achieve Key Performance Indicators and Service Level Agreement target

Operations

Be flexible and take on operations and facilities management projects when procurement projects are not underway. Brief scope of facilities management is provided as below

• On-site point of contact for Facilities in the client’s premises
• Implement building procedures and performance measures and ensure they are maintained at all times
• Ensure all Critical Environment (CEM) requirements are met
• Review existing operations regularly to reduce costs and improve operational standards
• Ensure a property risk management program including audits is implemented and maintained
• Ensure disaster recovering and business continuity plans are implemented and maintained
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Has a customer service oriented attitude
• Ensure feedback are actioned to the satisfaction of the end user.
• Pro-actively manage Clients ‘expectations ensuring that the service levels are maintained.
• Conduct instructional briefings on inspection of premises to appointed contractor
• Prepare budgets for services under Workplace and Soft services
• Track and ensure timely work execution by appointed contractor to housekeep/maintain meeting rooms, social hubs and in-door plants
• Develop and monitoring of the Planned Preventative Maintenance programme
• Ensure all Reactive Maintenance is completed as per the agreed timeframes
• Carry out and support annual building power shutdown maintenance program
• Assist to coordinate with Fire Safety Manager to carry out building fire warden briefing and evacuation exercise
• Ensure building are maintenance standard meet authority requirement
• Assist the Management Team with the coordination of Churn and other relocations activities as required
• Assist in the implementation and monitoring of guidelines and strategies to protect health and safety of staff and others, protect Client and Jones Lang LaSalle reputations. Report any issues or concerns back to Senior Management
• Follow established escalation procedures and incident reporting procedures, management and recovery

- Assist in ensuring smooth, efficient and timely execution of all day-to-day operational process including but not limited to conduct site inspections, provide training, prepare operations reports and other administrative duties.

- Assist in operations on ground as and when required.

- Required 24/7, fast reaction, high reliability and flexibility.

- Might have rotating shift (Morning/Night Shift).

Your next opportunity

You will play a crucial role in assisting our organisation in maintaining regulatory compliance. Your responsibilities will encompass ensuring adherence to industry-specific and regulations, conducting compliance assessments, and collaborating with internal teams to implement best practices. This role offers an exceptional opportunity for career growth and development in the field of trust and fiduciary compliance.

Key Responsibilities:

• Conduct customer due diligence (CDD) checks for onboarding process and perform periodic CDD reviews.
• Provide first-level operational guidance to business teams on compliance, anti-money laundering matters.
• Conduct screening and searches as part of ongoing monitoring process.
• Assist with the preparation and submission of FATCA and CRS reporting.
• Assist with preparation and filing of suspicious transaction reports.
• Assist with review and update of relevant internal policies and procedures to ensure compliance with changes in regulatory requirements.
• Assist with conduct of compliance reviews and follow-ups on audit findings.
• Provide support to the head of department in ad-hoc projects and responsibilities assigned.

Qualifications Requirements:

• Bachelor’s degree in business, accountancy, banking and finance or law; diploma in law will be considered
• 1-2 years of experience in Compliance Executive or similar role; remuneration will commensurate with relevant experience
• Keen eyes for details and meticulous with work
• Strong verbal and written communication skills

We regret to inform you that only shortlisted candidates will be notified.

JOB SUMMARY

You will be responsible for the success of the outlet and oversee our F&B operations the retail outlet.

RESPONSIBILITIES & EXPECTATIONS

· Lead and manage operation team, front and back-of-house staffs across the assigned retail outlet to deliver high level of product and service excellence in accordance with the company’s strategic.

· Develop and direct company’s overall budget planning strategy, goals and cost saving practices.

· Provide leadership and guidance to operation team and restaurant managers on addressing the service, organization and cost issues.

· Research and develop opportunities and plans, understanding market requirements, identify market trends in F&B, and suggest improvements to achieve the company's goals and profits.

· Any other tasks as and when assigned by immediate superiors.

REQUIREMENTS

· Diploma in F&B Management, Hospitality or related discipline

· Minimum 3 years’ relevant knowledge of F&B management, systems and procedures

· Resilient and able to perform under pressure.

· Excellent communications and interpersonal skills

· Strong analytical abilities, highly driven with strong work ethic, personal integrity and excellent leadership qualities.

· Willing to work on weekends or Flexible with work schedule based on operational needs

JOB DESCRIPTIONS

Arranging of appointment through cold calling.

Develop new client base, maintain existing customers supports.

Good Negotiation skill

Follow up with clients booking and shipment (start to end ) and provide excellent after sales service.

Updating of customer particulars into company’s database

Attend to sales enquiries and provide quotations.

Sales presentation at client’s premises

Other Ad Hoc Task assigned by the HOD

Requirements:

Min ‘O’ Level. No working experience are welcomed

Great Interpersonal, positive, highly self-motivated, outgoing character and good team player.

Works well under pressures/deadlines

Ability to work effectively, independently and in a Team environment.

Excellent verbal and written communication skills

Proficiency in Microsoft Office is required.

Singaporeans are welcome

High stress tolerance

Able to travel overseas Ad-hoc

Salary Range:

View to offer (depends on education level and any experience)

Interested candidates may apply. We regret that only shortlisted candidates will be notified.

Key Responsibilities:

This position is responsible for driving new business growth and managing client relationships within the vending industry. This role involves generating sales, identifying new opportunities for vending machine placements, and providing excellent customer service to ensure client satisfaction. The Key Account Executive will play a key role in expanding the company’s market presence by selling vending solutions to a variety of industries, including offices, factories, educational institutions, and public spaces.

1. Business Development

• Identify and develop new sales opportunities by researching and targeting potential clients.
• Proactively seek out and secure vending machine placements in high-traffic locations.
• Present vending solutions to prospective clients, highlighting the benefits of partnering with the company.
• Driven to achieve target.

2. Client Relationship Management:

• Manage and grow a portfolio of existing clients, ensuring customer satisfaction and retention.
• Conduct regular follow-ups with clients to understand their needs, resolve issues, and recommend upgrades or additional services.
• Maintain excellent client relationships to encourage contract renewals and upselling opportunities.
• Actively seek new business opportunities.
• Manage contract negotiations, pricing discussions, and show consistency in follow ups.
• Resolve customer issues in a timely and professional manner.
• Provide support in managing the installation or maintenance of vending machines, ensuring customer satisfaction with both product and service quality.

3. Sales Planning & Execution

• Develop and execute a sales plan to meet or exceed sales targets and goals.
• Canvass for accounts, conduct site visits, product demonstrations, and presentations to potential clients.
• Collaborate with the Manager to create customized vending solutions that meet client needs.

4. Negotiation & Closing Deals:

• Prepare proposals and negotiate contracts with potential clients to secure business.
• Ensure that pricing, terms, and conditions align with company policies while meeting client expectations.
• Close deals and manage the onboarding of new clients to ensure a smooth transition.

5. Market Research & Analysis:

• Stay up to date on industry trends, market changes, and competitor activities to identify new business opportunities.
• Gather and analyse feedback from clients to improve products, services, and sales processes.
• Regularly report on sales activities, opportunities, and market developments to the Sales Manager.

6. Sales Administration

• Manage sales documentation, including proposals, contracts, agreement orders, work orders, invoices, etc
• Ensure timely collection of payments and follow up on any pending issues related to contracts or billing.

REQUIREMENTS (Education, Years of Experience, Skills, Etc)

• Diploma or Bachelor’s degree in Business, Sales, Marketing, or related field a plus
• Minimum 1-3 years of experience in sales, preferably in the vending industry or B2B sales.
• Strong communication, negotiation, and presentation skills.
• Ability to build and maintain strong client relationships.
• A proactive and results-oriented mindset with a strong sales focus.
• Ability to work independently and manage time efficiently.
• Ability to use Microsoft Office (Excel, Word, Outlook), Powerpoint a plus
• Ability to work collaboratively in a team and across departments.

Work Location: Kaki Bukit View

Interested candidate please submit your resume stating current/last drawn salary and salary expectation.

Job Responsibilities:

Process – Manage end-to-end payroll for an organization with 500+ employees, including salary pro-ration for new hires and resignations, monthly CPF submissions and refunds, NS and Government Paid Leave claims, processing transport and dental claims, verifying bank details, and timely submission of bank files. Provide payroll GL to the finance team for reconciliation, file IR21 for foreign employees upon resignation, and handle annual IR8A submissions.

Coordinate – Collaborate with HR business partners to gather necessary data and inputs for relevant payroll elements.

Investigate – Identify data inaccuracies in payroll systems, report issues to managers and clients, and recommend improvements to enhance operational efficiency and effectiveness.

Audit – Maintain secure archival of payroll files to support annual and ad-hoc audit requirements.

Communicate – Respond to employee and client queries via email in a clear, concise, and professional manner, ensuring a positive customer experience.

Requirements:

• At least 3 years of experience in end-to-end payroll and/or claims processing, preferably with SAP knowledge
• Proficient in Microsoft Excel (Intermediate level)
• Customer-facing experience preferred
• Excellent communication, interpersonal, and analytical skills
• Detail-oriented with a keen eye for accuracy
• Able to thrive in a fast-paced, dynamic environment

EA Reg No: 20C0312)

Please email a copy of your detailed resume to [email protected] for immediate processing.

Only shortlisted candidates will be notified.