Company Brief:
Triflex is a German family-owned business with more than 40 years of experience in manufacturing and distributing a wide range of reliable and lasting waterproofing solutions for the protection of buildings. The core competence of Triflex is the field of waterproofing systems and coating materials for the construction sector. Triflex's production, development and central functions are brought together in Minden, Germany and is successfully represented worldwide and in the Asia Pacific region, through our sales and distribution office in Singapore.
Our organizational culture is characterized by positive collaborations, respect, trust and cohesion across teams and cultural boundaries. With our company hierarchies being flat and decision-making paths are short. Our employees receive appropriate intensive introductory training and continue to support them in their professional development with a wide range of internal and external training opportunities. As an innovative employer, we offer exciting roles, career pathways and a high degree of creative freedom. Reliability, focus on service and innovation are the values we work by every day in our customers’ interest.
Job description:
We are looking to fill in the role of an Administrative Assistant for Sales & Logistics. The successful applicant's primary responsibility is to provide a support role in the company's sales and logistics operations. Interested applicants may submit their resume by email to triflex.asia@triflex .com with the subject format– Applicant Name: Administrative Assistant - Sales and Logistics. The successful applicant will be working at our Singapore office hub and have the following responsibilities:
- Process customer purchase orders (POs), generate sales invoices and monitor delivery orders
- Generate report and maintain record of sales and inventory on a regular basis
- Process incoming & outgoing shipments and orders
- Manage and organize shipping documents
- Inventory management, generating of orders, D/Os, Invoices, etc.
- Data entry into inhouse ERP and CRM system (training will be provided)
- Liaising with customers and vendors on incoming and outgoing shipments
- Communicate with various stakeholders and customers to ensure job is properly explained and flow through
- Provide support for sales operations and general office administrative tasks.
- Perform other ad-hoc duties as assignd from time to time
Qualifications Required
1. Minimum 2 years related working experience in sales order processing and or logistics / shipping of building construction materials.
2. Demonstrated ability to build rapport and maintain strong relationships with customers and business operations enablers.
3. This role requires communicating with business enablers and customers from Germany and across Asia Pacific, for this reason, the candidate must have have a very good command of the English language.
4. Working experience of Microsoft Office Applications.
Required Soft Skills
1. Extremely reliable and capable of self-improvement.
2. High degree of independence, initiative and demonstrated self-directing skills.
3. A methodical approach to work, organized and time conscious.
4. Resourceful, analytical, focused on solution-based approach .
5. Highly adaptable with a company-owned mindset.
6. Prudent in the use of company resources.
Educational Qualifications:
Industry-relevant field of study is preferred but not required.
Others:
Singaporeans only.
Commencement date:
Preference will be give to applicants who are able to start work at short notice.
Interested applicants may submit their resume by email to triflex.asia@triflex .com with the subject format– Applicant Name: Administrative Assistant - Sales & Logistics
