Payroll Administration
1. Prepares and compute monthly full-time staff payroll, ensure that full & part time staff pay day is on time.
2. Ensure that make-up pay for staff that when for reservist are submitted on time.
3. Tax clearance (IR21) must be filed for foreign worker, before processing the staff final pay.
4. Submit CPF contribution before the 14th of the month for last month payroll.
5. Ensure that all new staff (full time and part time) are approved before processing.
Recruitment
1. Issues application forms for candidates and verifies details.
2. Conducts preliminary screening and arrange for interviews of job applicants. Schedules interviews for Department Heads concerned if necessary.
3. Performs reference checks of newly hired employees in accordance with established policy.
4. Processes application of work permit, employment passes and follow-up with the renewal update on recruitment and selection.
5. Prepares letters of appointment and issues the necessary documents/items according to New Recruit checklist.
6. Monitors probationary period of all newly hired employees.
7. Prepares confirmation letters.
8. Prepares necessary documents to effect salary payments to Payroll System.
9. Co-ordinates vacation attachment, overseas trainee’s attachment and institutional attachment.
10. Conducts interview and prepares training attachment schedules for trainees in accordance to the requests of the various departments’ needs. Ensures all trainees documentation (attachment evaluation and departmental induction) are up-to-date.
Employee Relations:
1. Conducts orientation programme for new recruits and ensures proper induction is given to them. Where possible to conduct familiarization tour of outlet and its facilities.
2. Renders advice to Department Heads and Managers on Human Resource matters in accordance to prevailing policies and procedures and local laws.
3. Prepares letter of acceptance for employees who ceased their service with the company and ensures due payments are made.
4. Processes clearance for employees resigning/terminated and ensures that all company’s properties are returned.
5. Conduct new hire briefing for all operation staff
6. Conduct & coordinate induction programme for new hire
Administration
1. Prepares and files all correspondences on recruitment, transfers, promotion and termination of employees and correspondences for the Outlet/Department.
2. Maintains and updates all personnel records ensure that all documents are complete.
3. Prepares statistics for all government surveys and questionnaires.
4. Compiles monthly statistics relating to manpower, turnover etc.
5. Process H & S Insurance claims for staff, ensure that it is done within 30 days from the date of discharge
6. Process Work Injury Claims (WIC), ensure that compliance with the WIC Act and claims are duly submitted to the insurance company.
Requirements
- Proactive, meticulous, organized and hands-on
- Able to multi-task and have sense of urgency
- Resourceful and has good negotiation skills
- Work independently and be a good team player with excellent customer service standards
- A Diploma / G.C.E. ‘O’ Level educational qualifications
- At least 3 years of relevant working experience
- Strong written and verbal communication skills, with ability to interact with staff at all levels
- Good working knowledge of MS office, TimeSoft Payroll software
- to deliver results timely
- able to commerce immediate will be preferred
