Role Purpose
The Executive Planning Specialist supports the CEO and the Strategy & Planning Manager to maintain a high-level of corporate governance and strategic alignment for the company. The role is also required to work closely with, and support, the Executive Leadership Team (ELT) to achieve day-to-day business excellence.
Role Accountabilities
• Work with ELT to establish clear charters and delegated authority levels for a number of Swire Shipping’s revamped steering committees (as directed by the Strategy & Planning Manager).
• Facilitate each of the steering committee meeting (Executive Committee and sub-committees) in a consistent manner. Oversee the successful escalation of decisions to the Executive Committee, and conversely the cascading of key messages from the Executive Committee.
• Assist the Strategy & Planning Manager on strategic planning, balanced scorecard maintenance, and stakeholder management for projects related to geopolitics and government relations.
• Establish and actively maintain a rolling annual calendar of key business events to minimise clashes and ensure a focus on strategic priorities.
• Own the planning and facilitation of leadership events (1-2 in-person ELT offsite, 2 in-person leadership conferences, 1 virtual leadership conference).
Safety
• Assist GM, Safety Governance & Performance to achieve a consistent group-wide approach to safety.
• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Policies and Operating Procedures.
Key Qualifications & Skills
• Degree/Diploma in Business Administration or related discipline
• Minimum 3 years relevant experience
• Strong organisation and planning skills and attention to detail
• Strong communication (verbal and written) and interpersonal skills
• Good visual presentation skills
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Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.
Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation or intimidation of any kind. We are committed to driving the strategy, policies and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.
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