Job Description

• Industry/ Organization Type: Education
• Position Title: Corporate Secretary
• Working Location: Geylang (10 mins walk from nearest MRT)
• Working Hours: 5 days (Mon – Fri: 8.30am – 6.00pm)
• Salary Package: Up to $8000 + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Schedule and manage board meetings, including agenda preparation and minute-taking.
• Maintain records of board activities and ensure compliance with legal requirements.
• Manage the corporate seal and oversee its use on official documents.
• Foster clear communication between the board and management.
• Advise on and ensure adherence to governance and data protection laws.
• Develop and implement data protection policies and conduct compliance audits.
• Act as the point of contact for data protection authorities.
• Report on data protection and compliance to management and regulatory bodies.
• Other ad-hoc duties which may be assigned

APPLY NOW!!!

• Bachelor’s degree in Law, Business Administration, or related field; a legal or governance qualification is preferred.
• Experience in data protection or privacy certifications such as CIPP/E, CISM, CISA is advantageous.
• At least 5 years in corporate governance or secretarial roles, ideally within a large or publicly listed company.
• Strong knowledge of governance practices and legal compliance.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71782 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Law Firm requires a conveyancing secretary who has experience with CPF works.

Good remuneration, benefits, and a great office on the 30th floor with a fantastic 360 degree view of the city's skyline.

Interested applicants please email: sonia.ow@titoisaaclaw.com with your CVs.

Only shortlisted candidates will be notified.

Job Description

• Providing daily secretarial and administrative support.
• Assisting with the preparation of legal documents.
• Organizing and filing court documents via e-Litigation.
• Handling incoming calls, correspondences, and confidential documents.
• Assisting in drafting of correspondences.
• Managing calendars, hearings, meetings, and appointments.
• Assisting lawyer in handling client’s enquiries.
• Data entry, filing, photocopying, faxing, and binding of documents.
• Preparing invoices.
• Completing and submitting claims.

Requirements:

• Minimum diploma qualification.
• A team player with a meticulous eye for detail, strong sense of responsibility, and initiative.
• Excellent communication skills, both written and verbal.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Hard-working, committed, and able to multi-task effectively.
• At least two (2) years of experience in administrative, clerical, or secretarial roles.
• Knowledge of e-filing is an advantage.

Interested applicants, please send in your updated resume (with your expected salary) to [email protected].

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO

Requirements:

• Possess at least a Degree from local universities or reputable universities overseas
• Minimum 2 years of experience in similar capacity, preferably in Mining or Energy industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates and bosses
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office, Adobe, online conferencing softwares e.g. VOOV, ZOOM, TEAM and etc.
• Willing to travel on short notice.
• Ability to thrive in a fast-paced environment.
• Availability to work as and when required by company.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.

Key Responsibilities:

• To provide secretarial and administrative support to the project manager and his team so as to facilitate the project’s smooth execution throughout its lifecycle.
• Provides daily secretarial and administrative support to project manager including travel arrangement.
• Coordinates and provides logistic support for project meetings, record minutes of meeting and follow-up outstanding items with relevant parties.
• Compiles and provides updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.
• Other duties which may be assigned from time to time.

Requirements:

• GCE N/O level, NITEC in Office Skills or its equivalent.
• Minimum of 1 year progressive project secretary.
• Good interpersonal skills.
• Proficient in MS Office applications.

R1552011

Peak Ocean EA License No. 18C9336

8hrs a day, 2.5 days a week

$1500/mth

Job scope

* Assist Financial Advisor in managing client relationships, including scheduling appointments, following up on inquiries, and providing administrative support

* Prepare and process insurance policy documents, applications, and other paperwork.

* Coordinate with clients and insurance companies to gather necessary information and documents for policy issuance and claims processing

* Manage and organize client files, documents, and correspondence in a systematic and efficient manner

* Assist with research, data analysis, and other tasks to support the Financial Advisor in pre and post sales process

Job Requirements

- An individual with attention to details and has the ability to multitask and manage time efficiently.

* Proficiency in usage of Macbook and Apple OS, Google Calendar and emails

* Good written and verbal communication skills

* Previous experience in an administrative or assistant role, with knowledge of the insurance industry being an advantage

* Individuals who are keen to have firsthand experience in a financial advisory industry are welcome to apply.

Long standing & well established law firm in Downtown (with branch in Toa Payoh) looking for Litigation Secretary to bring forth professional & meaningful legal services.

• Assisting Lawyer in Litigation department
• Opening and closing of legal files
• Filing of documents via E-litigation
• Assist in drafting of legal documents
• Monitoring Court deadlines and schedules
• Attending to routine client enquiries and communications
• Assist with expenses, keep proper record of client files
• Ad hoc duties as assigned

Applicants must have 1 to 2 years relevant experience and familiarity with e-Litigation filing, motor claims and accident claims.

Salary : $2,600 - $3,000 per month depending on experience

The job holder is responsible to provide administrative support to the department and function as a personal assistant to the HOD

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

• To assist the Head of Department to maintain personal files, co-ordinate staff appraisals and other confidential works
• Responsible for typing of professional memos and correspondence
• Responsible for calendar of activities for professional development
• Responsible for requisition of internet access, name cards, name stamps, laptop etc for department
• Responsible for stationery order
• To assist in the preparation of training/teaching slides and other presentation slides
• To coordinate/assist in the development of training programmes for basic and advance programmes
• Booking of facilities
• To organise departmental meetings, minutes taking and ensure follow-up of outstanding matters
• Responsible for preparation of monthly report, updating of department funds and other funds

(B) GENERAL

• To provide admin support for overseas visitors
• To provide admin support for all courses, including preparation of course materials, feedback forms, certificates, liaison with external partners and registration
• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.
• Any other duties assigned by supervisor

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Diploma holder
• Experience in administrative duties

Working Hours: 9:00 AM - 6:00 PM, Monday to Friday

Job Description:

We are looking for an experienced and reliable Corporate Secretary Admin to join our team. The ideal candidate will have over 3 years of experience and possess in-depth knowledge of the regulatory and administrative processes involved in company incorporation and government compliance in Singapore.

Key Responsibilities:

Assist clients with company incorporation and submission of ACRA filings.

Understand and navigate the structure of Work Pass (WP), S Pass (SP), and Employment Pass (EP) applications.

Help set up EPOL accounts and manage CORPPASS for clients.

Ensure timely and accurate submission of applications on government portals.

Provide administrative support and handle basic office duties as required.

Coordinate with clients to understand their needs and offer the best administrative solutions.

Key Requirements:

Minimum 3 years of experience in corporate secretarial or administrative roles.

Familiarity with government websites, including ACRA, MOM, and other relevant portals.

Proficient in managing EPOL and CORPPASS accounts.

Fluent in both English and Chinese (spoken and written) to liaise effectively with clients.

Able to work independently and manage multiple tasks.

Strong attention to detail and a high degree of professionalism.

Preferred Qualifications: Diploma

• Provide a broad spectrum of secretarial and administrative duties to Head of Capital Markets and all dealing room staff.
• Scheduling and setting up meetings, video and audio conferences; including booking of meeting rooms for department head & staff
• Liaise with different personnel of all levels (Internal & External) on a daily basis in the updating & collation of reports, schedule, coordinating activities and communications.
• Establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed.
• Managing and coordinating business travels for department staff, including arrangement of accommodation, travel itineraries, visa application and claim submissions.
• Take care of accommodation and meeting agenda of oversea visitors.
• Event Management – organizes customer seminars, road shows and staff incentive trip in Singapore and to travel overseas to take care of such events.
• Drafting and writing of correspondences (emails, letters etc)
• Assist staff in preparation of pitches and presentations
• Record and update all details of accounts approved by MD and ensure dealing room monthly expenses are within the budget

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job Requirements

• Providing administrative and secretarial support to Secretary-General.
• Work in close cooperation with the Secretary-General and contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned.
• Provide support in calendar & meeting arrangement
• Support or recommend improvements initiative to enhance productivity and performance including the implementation of cost-saving strategies.
• Work with related stakeholders in mobilizing resources and engage in building partnerships with donor and member countries, UN agencies, development financial institutions and global programme partnerships, at global, regional, and country levels.
• Support the Secretary-General in developing partnerships building, donor mapping, and resource mobilization strategy, tools and procedures and coordinates their implementation including development of quality proposals, presentation and briefing papers to donors.
• Attend to any other ad-hoc matters assigned by the Sectary-General.

Job Requirements

• A University degree (Minimum of BSc) in Law, Economics, Business Management, Engineering and other related areas.
• Possess minimum 5 years of related working experiences.
• Professional work experience both at national and international level in two of the following: international organization, intergovernmental organization, financial institution, think tank, educational, research and development institution
• Proficient in Microsoft Excel and PowerPoint.

Other Information

Working Location: Changi Business Park

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: QVV68936

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

• Company: Japanese Financial Institution
• Location: Marina Bay (Nearest MRT Station)
• Variable Bonus (2 to 3 months)
• 21 days Annual Leave (Up to 24 days max)

Job Description:

Our client, a Japanese financial institution, is looking for a Japanese speaking Executive Secretary to handle Japanese speaking stake holders (CEO, Vice President etc.).

(1) Provide secretarial support to the Management:

・Schedule appointments and meetings

・Flight and hotel arrangements for business trips

・Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues

・Report their schedule to Tokyo and other overseas offices

・Prepare their expanse claims

・Prepare documents for meetings

・Provide administrative support for their guests

・Serve as liaison for external meetings

・Arrange Company car driver’s schedule

・Arrange golf game and restaurant bookings

・Arrange telegram, flower stand, etc for ceremonial functions

(2) Serve as a liaison with Tokyo & other overseas offices:

・Update Tokyo’s internal website with appropriate Singapore office information

・Arrange accommodation and schedule appointments for visitors

・Serve as a liaison for hotel arrangement

(3) Administrative support to Asian Planning:

・Arrange business trip logistics for senior management from Head Office

・Manage logistics on the ground and treating visitor based on supervisor’s instruction

・Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement.

Job Requirements:

• At least 2-3 year experience in similar role, preferably in same industry
• Bilingual in both written and spoken English and Japanese to liaise with Japanese speaking institutional investors and stakeholders
• Organized, reliable and able to multi-task
• Ability to work independently for streamlining the matters to arrange
• Flexible and adaptable to changing priorities and urgent tasks
• Strong interpersonal skills with the ability to build and maintain professional relationships
• Proficiency in Microsoft Office

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Admin Assistant (Secretary/ Contract/ Pharma)

12 Months Contract

Location: Tuas

Up to $3,500 depending on experience

Industry: Pharmaceutical

IMMEDIATE VACANCY

Our client aims at creating a new manufacturing concept consisting of a new generation of evolutive multi-product facilities, modular, adaptable, and agile, leveraging new disruptive technologies, to better address vaccine business challenges

RESPONSIBILITIES:

Daily repackaging operation with external partners

• Organize meetings and calendars of the Program Head
• Assist travel planning, prepare itineraries and support visa processing for the project team members and visitors
• Provide support in organizing workshops and team meetings with room booking and zoom calls
• Prepare expense reports for the key managers in organization
• Raise Purchase Requests and verify invoices from service providers
• Provide planning and support for internal and external meetings
• Optimize existing departmental procedures
• Work with facility management team and ensure team members respect the office rules and process
• Secure office supplies for the project team
• Prepare communications related to project activities by working closely with the PMO team
• Assist in Digital related documentation services and training material preparation
• Manage the leave calendar of the project team and ensure it is properly updated
• Organize the events with facility management and required food arrangement

REQUIREMENTS:

• At least 5 years of working experience as secretary or admin assistant
• 1 -2 years of working experience in supporting directors or senior managers
• Good experience in Microsoft office applications
• Previous experience in working in a multi-cultural environment
• Previous experience working with IT/Project department

Lim Pey Chyi (Apple) - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Responsibilities:

• Answering phone calls and handle email correspondence.
• Schedule meetings, appointments and travel arrangements for the department.
• Maintain hardcopy and electronic files, records and databases to ensure accuracy and confidentiality.
• Manage office supplies inventory and replenish orders accordingly.
• Responsible for office maintenance, mailing, shipping and general admin scope requests.
• Assist in expense monitoring, ensuring adherence to company policies.
• Liaise with HR to manage employee records, attendance and mobility when needed.
• Liaise with external vendors, suppliers and clients to ensure smooth business operations.
• Conduct research and provide administrative support to the project.
• Provide support and assistance to other team members as needed.
• Collaborate with team members on their travel needs, budgets and preferences.
• Arrange and coordinate transportation, accommodation, insurance and applicable activities.
• Provides relevant information regarding destinations, visa requirements and basic needs
• Make travel arrangements and liaise with the travel agents.
• Handle travel issues, conflicts, complaints, cancelations and refund matters.
• Build and maintain relationships with vendors.
• Research on destinations, compare costs and travel route options.
• Maintain accurate records of bookings, payments and transactions.

Requirements:

• Possess Diploma in Business or equivalent.
• At least 2 years of relevant work experience.
• Proficient in using MS Office applications.

Interested applicants are welcome to submit your resume to [email protected]

EA. R1107675

Agency no. 07C3676

Tan Peng Chin LLC, a medium-sized law firm, invites candidate (with or without any experience) for the position of Leasing Secretary / Leasing Support Staff to join its established and expanding Real Estate Department. We offer direct experience handling extensive leasing matters, with rewarding opportunities and a competitive and fair remuneration package.

Requirements:

• GCE "O" Levels / Diploma / Degree
• Proficient in MSWord and MSExcel
• Good command of written and spoken English
• Good attitude and must be open minded, committed and able to work in our team of dedicated and valued colleagues
• Good working speed and accuracy, with the ability to work under pressure in a fast-paced environment if necessary
• Experience in handling landlord and tenant leasing matters would be an advantage
• Experience in law firms is an advantage
• Intensive on job training will be provided

• Position : Office Admin cum PA to Manager
• Working Location : Suntec Tower, Singapore
• Working Day : 5 Days, 9 – 6 PM
• Salary Budget: $3,500 - $5,000 + AWS (No VB)
• 14 Days AL + Medical & Dental Benefits Provided

At least10 years of professional experience as Corporate Secretary / Office Support / Legal Secretray, able to work independent, multitasks and handle enquiries within certain time frame.

Basic bookkeeping and experience as corp secretary are required due to documentation purpose.

Job Scopes:

1. Provide secretarial and administrative support to manager (SG Chinese Female Manager) located at Singapore's office, no overseas travelling requires.
2. Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
3. Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
4. Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
5. Prepare presentations, meeting minutes and report.
6. Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
7. Undertake any other ad-hoc tasks and responsibilities assigned

#SCR-carson-cheong

⭕ Cheong Kar Chun ⭕ Team Manager ⭕ R1980386

⭕ The Supreme HR Advisory ⭕ 14C7279

about the company
You will be joining a prominent ranked offshore law firm with a long standing presence in Hong Kong, Singapore, UK and the Americas.

about the job
You will be required to provide full legal secretarial support ranging from the opening of new matters, preliminary KYC screenings, processing of claims and travel arrangements as well as sorting through and organising extensive legal documents, including Mandarin Chinese documents.

about the manager/team
You will be part of the joining the firms high energy and fast paced disputes department where you will be assisting the Partner, and legal associate. The team has a passionate and rigorous work ethic.

skills and experience required
You would require at least 5 years of legal secretarial experiences. Fluency in written and spoken Mandarin Chinese is essential for handling large volumes of China based client correspondences. Prior international or offshore law firm experiences and senior stakeholder management skills are highly desirable.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Job Description

• Providing daily secretarial and administrative support.
• Assisting with the preparation of documents.
• Updating the file records.
• Handling incoming calls, correspondences and confidential documents.
• Managing calendars, court hearings meetings and appointments.
• Data entry, filing, photocopying, faxing and binding of documents.
• Preparing invoices.
• Completing and submitting of claims.

Requirements

• A team player and a meticulous individual with a strong sense of responsibility and initiative.
• Good communication skills, both written and oral.
• Good organisational skills and interpersonal skills.
• Proficient in Microsoft Office applications.
• Must be hard-working, committed and an ability able to multi-task.
• Entry level candidates are welcome to apply.
  

Industry: Banking/Finance Industry

Job position: Executive Secretary (Japanese speaking)- CK

Job ID: 19455

Responsibilities

(1) Provide secretarial support to the Management:
・Schedule appointments and meetings
・Flight and hotel arrangements for business trips
・Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues
・Report their schedule to Tokyo and other overseas offices
・Prepare their expanse claims
・Prepare documents for meetings
・Provide administrative support for their guests
・Serve as liaison for external meetings
・Arrange Company car driver’s schedule
・Arrange golf game and restaurant bookings
・Arrange telegram, flower stand, etc for ceremonial functions

(2) Serve as a liaison with company & other overseas offices :
・Update company internal website with appropriate Singapore office information
・Arrange accommodation and schedule appointments for visitors
・Serve as a liaison for hotel arrangement

(3) Administrative support to Asian Planning:
・Arrange business trip logistics for senior management from Head Office
・Manage logistics on the ground and treating visitor based on supervisor’s instruction
・Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement.

Requirements:

- At least 2 years experience in similar role, preferably in same industry
- Bilingual in both written and spoken English and Japanese to liaise with Japanese speaking institutional investors and stakeholders

Interested applicants please send your resume to [email protected] with email subject header "Job Application for Executive Secretary (Japanese speaking)- CK Job Id:19455".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

Handle the submission of relevant statutory filings and ensure deadlines are met.

Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

Maintain a high level of confidentiality and secure handling of sensitive corporate information.

Any other ad-hoc job assigned by manager.

Qualifications and Skills:

Minimum GCE "O" or "A" Level.

At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

Familiarity with Singapore’s Companies Act and corporate governance requirements.

Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Experience in handling corporate filings for offshore entities is an advantage.

Strong attention to detail and excellent organizational skills.

Good written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and collaboratively within a team.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516

Responsibilities:

• Providing secretarial and admin support to the Directors and team
• Manage and ensure all matters are redirected to the relevant parties with discretion and attended to meticulously
• Managing schedules and provide admin support to the team (make appointments, schedule meetings, travel/hotel arrangements)
• Managing incoming & outgoing telephone calls, messages and electronic mails.
• Seeing to office guests
• Preparing meeting agenda, minutes of meetings, transcribing dictation
• Handling and distributing all incoming & outgoing correspondences and faxes
• Assist with the preparation of presentation materials, bid documents and fee proposals
• Assist in the preparation of all documents & correspondences, such as letters, reports, tender, specifications, submission proposals faxes, emails, etc.
• Assist in liaising and coordinating all activities and work with the overseas offices
• Handle all information with discretion and strict confidentiality
• Update and upkeep contact lists
• Process claims and timesheets
• Assist to monitor and track status of projects
• Work closely and coordinate with corporate services and other engineering departments

Requirements:

• Candidate must possess at least Diploma in Business Studies/Administration/Management or equivalent
• At least 3 years of working experience in similar field, preferably in built environment industry
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with preparing tender documents, specifications and contracts will be an added advantage
• Must be comfortable dealing with expats and people of different nationalities
• Ability to work in fast-paced environment and under tight deadlines
• Must be pro-active, take initiative without waiting for instructions
• Able to multi-task and handle urgent requests
• Must be able to work overtime and weekends when required

Job Scope

• Acting as First Point of Contact, dealing with emails, incoming phone calls and clients/visitors
• Calendar Management and scheduling appointments/meetings
• Providing full spectrum of administrative and secretarial support
• Make travel and accommodation arrangements
• Organizing and storing/filing of correspondence, documents
• To proactively handle and follow-up on all assigned tasks
• Able to handle confidential information in a professional manner

Requirement

• Degree in Business Management or Certificate of Private Secretarial or relevent courses
• Able to adapt quickly, execute multiple tasks and effectively prioritize
• Detail-oriented with strong organizational skills and teamwork
• Proficient in Microsoft Office (Words,Excel, PPT)
• Applicants without prior experience are also welcomed to apply
• Candidate who is available immediately is preferred
• Singaporean Only

- Handle full range of conveyancing matters such as purchase & sales, development projects, mortgages, transfers, leases, powers of attorney, stamp duties
- Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc
- Provide administrative support in legal documentation and secretarial work, conducting searches,
billing, keeping deadlines.
- Manage client appointments and monitor deadlines·
- Ensure smooth completion of conveyancing transactions
- Perform data entry, filing, photocopying, faxing and binding of documents
- All other secretarial / administrative duties assigned

This role will assist with family law matters, including court applications, divorce proceedings, and child custody cases. The role involves preparing legal documents, liaising with clients, and supporting court filings.

Key Responsibilities:

• Document Preparation: Draft and file legal documents for family law cases, including divorce petitions and custody applications.
• Court Applications: Assist in preparing and submitting court documents to the Family Justice Courts.
• Client Communication: Coordinate with clients for document collection, case updates, and appointment scheduling.
• Case Management: Maintain case files, track deadlines, and assist with legal research.
• Administrative Support: Provide general administrative support to the legal team, including meeting coordination and correspondence.

Qualifications and Skills:

• Diploma or Degree in Law, Paralegal Studies, or relevant field.
• At least 2 years of experience in family law or a related legal field.
• Proficient in Microsoft Office, strong communication skills, and familiarity with Family Justice Courts’ procedures.
• Attention to detail, organizational skills, and ability to handle confidential information.

EA License Number: 23C1935 | EA Personnel Number: R1551292

Cantonese clan association looking for an Executive Secretary.

Job requirements

1) Support the Management committee in executing their decisions

2) Simple accounting and produce the monthly and year-end financial reports

3) Organise clan events

4) Administrative tasks e.g minute taking, filing and correspondence

5) Draft letters and Minutes of meetings in Chinese and English

6) Liaison with other associations