Company’s Profile
Julian Grey’s client is a solution provider for security and enterprise applications.

Responsibilities

• Engage new customers, build strong relationships, and present tailored solutions.
• Participate in bids and secure new contracts for the organization.
• Prepare accurate quotations, cost sheets, PRs, POs, and delivery orders promptly.
• Coordinate delivery schedules with vendors and customers to ensure smooth operations.
• Generate and validate billing reports for accurate invoicing and reconciliation.
• Track quotations, POs, and payments; manage technical requests and RMAs.
• Maintain accurate data entry and records in Enterprise Systems.
• Negotiate vendor agreements to optimize costs and performance
• Prepare and oversee ITQ submissions, collaborating with all relevant stakeholders.
• Manage marketing initiatives, customer database updates, EDMs, and outreach programs.
• Stay updated on focus products, explaining features and processes to customers.
• Identify sales opportunities through lead follow-up and proactive outreach.

Requirements

• At least 2 years of experience

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Interested Applicants
Please WA Jian Wei @ 87389860
Shortlisted candidates will be notified

Quek Jian Wei
Reg No. R22110928
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Creative Designer (Senior Executive/Assistant Manager)

M-F, 9 to 6

$5,500 - $6,000 x 13 + VB

One Marina

§ Collaborate, brainstorm, and strategize with multiple teams or ONE business owners on a wide range of materials (e.g. web pages, presentations, promotion videos, brochure, signage, internal communications, newsletters, and marketing materials) and translate strategic direction into high-quality design within an established brand identity

§ Discuss with ONE business owners and make outstanding design deliverables that maximizes the outcome of marketing communications and campaigns that the business owners intend to achieve

§ Design the deliverables that complies with ONE brand guidelines and accurately convey the intended message

§ Deliver the design items within the timeframe requested by ONE business owners

How to Apply: Please send your resume to:

The Human Resource team sits in the People & Culture department of FKT and we strive to build a culture that is of openness and growth as we oversee the life cycle of our employees. Reporting to the Head of People & Culture, you will be part of the team that strategizes, administers and facilitates HR policies and initiatives to attract, develop and retain employees.

What the new job entails:

• Process full cycle payroll, claims, insurance and benefits administration independently.
• Take charge of the HRIS system to maintain employee records, report generation for monthly reporting/ submissions and handle troubleshooting/ administration matters pertaining to the system.
• Execute and provide support for appraisal exercise, performance moderation exercise, compensation projects and participate in initiatives such as salary reviews and bonus calculations.
• Review and update policies and workflows to ensure effectiveness, alignment and compliance.
• Drive and develop scholarship and overseas attachment programmes.
• Build and maintain strong relationships with Institutes of Higher Learning (IHLs) and participate in career fairs and internship programmes.
• Handle employee relations, resolving conflicts and mediating grievances.
• Administer off-boarding procedures seamlessly, including exit interviews and clearances.
• Primary liaison with the relevant government agencies (eg: MOM, ICA, IRAS) on staff matters, pass applications, surveys and annual government-related submissions (eg: CPF, IR8A. IR21 and government claims etc.)
• Active participation in the planning and execution of any ad-hoc activities or programme organised by the P&C Team (eg: CSR, Lunch & Learn initiatives etc.).

Why you’ll love working with us

People are our most valuable asset, therefore we aspire to ensure employees are well-looked after at FKT. We provide an inclusive and welcoming environment to all employees, new and old. As a family, we trust and support each other and persevere even when times are tough. We strive to delight not only our customers, but our employees too because we know that when you are happy, we can achieve more together!

The ideal candidate should possess

• Diploma in any discipline with 4 to 5 years of relevant experience in the above-mentioned HR functions.
• Strong intellectual curiosity and desire to understand and provide solutions to our business units.
• Good oral and written communication skills; able to formulate, write and present.
• Customer-oriented personality and a good team player, strong work ethics, results-oriented, persuasive and diplomatic during negotiations.
• Efficient, consistently meets goals and deadlines, able to perform under pressure.
• Strong attention to details, high accuracy and able to maintain high level of confidentiality.
• Social media-savviness and proficient in Microsoft Office (in particular, Excel and PowerPoint)

If you believe you’re a great fit for this position, we encourage you to apply!

Company’s Profile
Julian Grey’s client is a solution provider for security and enterprise applications.

Job Responsibilities:

• Cultivating and maintaining positive, long-term relationships with current suppliers to ensure a seamless collaboration.
• Proactively identifying and evaluating potential new suppliers to expand our network and enhance sourcing options.
• Obtain quotes from suppliers
• Analyzing quotes and detailed assessments of cost breakdowns to facilitate informed decision-making
• Offer suggestions to enhance the sourcing process to optimize Return on Investment (ROI).
• Collaborating with internal and external stakeholders teams to implement improvements and innovations in the sourcing workflow.

Requirements:
1 year experience in IT company is an advantage

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Please WA Jian Wei @ 87389860
Shortlisted candidates will be notified

Quek Jian Wei
Reg No. R22110928
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Location: Redhill

Working Hours: 8.30am to 6.00pm (Mon - Fri)

Responsibilities:

• Develop and execute marketing strategies to drive brand awareness, customer engagement, and sales growth
• Optimize CRM systems to enhance customer relationships and loyalty
• Analyze customer data to identify trends, preferences, and behaviors
• Collaborate with cross-functional teams (Sales, Product, and Communications) to align marketing strategies with business objectives
• Develop and maintain relationships with external partners, influencers, and media outlets
• Ensure brand consistency across all marketing channels and communications
• Stay up-to-date with the latest marketing technologies and tools, making recommendations for their adoption and implementation
• Other ad hoc duties assigned

Requirements:

• Degree in Marketing or a related field with minimum 3 years of experience in marketing and CRM, with a focus on luxury or high-performance brands
• Possess a valid class 3 driving licence
• Familiarity with marketing automation platforms and tools (e.g. Salesforce)

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

· Liaise with external vendors on procurement of medication and supplies

· Research and compare alternative medications to support management decision on drugs selection

· Analyse data relating to drugs usage, stock levels and expiry of medication to ensure prompt replenishment and redistribution

· Support clinical services by stocking, assembling, and distribution of medication

· Monitor and maintain optimal level of drug inventory to ensure availability as well as prevent excessive expiry of medication

· Communicate and collaborate with the clinics on all matter pertaining to medications

· Conduct regular assessments on work processes to improve operational efficiency and work flow

· Monitor and collate statistics and key performance indicators with regards to procurement and management of drugs inventory.

· Perform stocktake and resolve any discrepancies between physical counts and records in system

· Perform any other duties which may be assigned from time to time

Job Requirements:

• 3-5 years experience in related field

• At least a diploma in any discipline

• Proficient in Microsoft Office applications

• Knowledge of medications is a plus

• Experienced in Healthcare / Medical care industry will be an advantage

• Excellent communication, problem-solving and analytical skills

• Conscientious and meticulous

• Able to work independently in a dynamic, fast pace environment, with a passion for improving operations

Sales Coordination for a local SME.

Our products are in water and air filtration and we have new lifestyle products in the pipeline

We are looking for highly effective sales personel to join the team and create more sales for both B2B and B2C . Focus is for the Singapore market.

Ideal candidates we are looking forward are as follows:

1. Team Player

2. Excellent Communication Skills

3. Good Salesmanship

4. At least 2 years in retail sales that is both in B2B and B2C space

5. Versatile in job scope that could cover basic logistics and admin should the need arise

6. Independent worker

Open for Singaporeans/PR.

Please write to [email protected]

Responsibilities:

• Oversee the full spectrum of HR functions including Recruitment, Payroll, Compensation & Benefits, Employee Welfare, performance appraisals, and employee on-boarding and exit clearance.
• Process workpass applications and coordinate with immigration authorities on foreign worker-related matters.
• Assist in managing and monitoring employee benefits utilization, including leave and medical benefits, in accordance with HR policies and guidelines.
• Prepare HR-related correspondences, including official HR letters.
• Coordinate with recruitment agencies for candidate sourcing and placement.
• Liaise with vendors on dormitory-related matters.
• Provide administrative support to ensure smooth daily office operations.
• To perform any other ad-hoc task assigned by superior.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in HR or related field.
• Knowledge of HR principles, practices, and regulations.
• Strong interpersonal and communication skills.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office and HRIS systems.

To facilitate in the job application, please include the following in the resume:-

• Last drawn, current and expected salary.
• Duties and responsibilities for each job.
• Resume in Microsoft Word format
• Reason for leaving for past and present employment.
• Availability.
• Residential area.

Thank you.

David Ong (R1110279)

Adept Manpower (EA License: 22C1006)

https://adeptmanpower.com/

Job Info:

• Monday to Friday 9-6
• Location: Sembawang

Responsibilities:

• Generate leads through various channels such as cold calling, networking, and referrals.
• Identify potential clients and understand their needs and requirements.
• Present and demonstrate our products/services to prospective customers.
• Negotiate and close sales deals to achieve monthly and quarterly sales targets.
• Build and maintain long-term relationships with clients by providing excellent customer service and support.
• Coordinate with other stakeholders to ensure alignment of expectations and project completion within schedule.
• Prepare paperwork, such as quotations, sales orders/purchase orders, and reports.
• Work with Procurement Team to obtain the best price and terms to close sales.
• Monitor and report on project progress, performance, and issues, and take corrective actions as needed.
• Related ad hoc duties as necessary.

Requirements:

• Minimum 1 year of B2B experience

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

You are welcome to visit our website at www.rdtpsg.com

EA License No: 24C2352
EA Personnel No: R24123724
EA Personnel Name: Tiffany Ng Xin Yi

The Accounts Executive will play a critical role in managing and maintaining financial records, ensuring accuracy, and assisting with financial planning and analysis. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Maintain Financial Records: Accurately record and update financial transactions, including accounts payable and receivable.
• Invoice Management: Prepare, process, and follow up on invoices, ensuring timely payments.
• Reconciliation: Reconcile bank statements and ensure the accuracy of financial data.
• Reporting: Prepare financial reports and statements, including balance sheets and income statements.
• Budgeting: Assist in budgeting and forecasting activities to support financial planning.
• Auditing: Assist with internal and external audits, providing necessary documentation and information.
• Compliance: Ensure compliance with financial regulations and standards.
• Support: Provide support to the Accounts Manager and other team members as needed.

ComfortDelGro Insurance Brokers Pte Ltd is looking for an insurance executive. This is a temp position for six months with an option to renew for a further six months if the candidate is suitable and fits into the Organisation.

Duties and Responsibilities

1. Assist the Managers in the day-to-day servicing of corporate accounts.

2. Assist to conduct pre-renewal exercise, review clients' current program structure and ascertain new requirements approach and strategy.

3. Check policy documents against placement slips to ensure accuracy and completeness in working and coverage issued by underwriters including billing of assigned accounts.

4. Assist in renewal exercise, source quotation and do comparison.

Qualifications

1. Possess minimum insurance qualifications BCP, PGI, ComGI

2. Proficient in MS Word, Excel and Powerpoint

3. Able to work with minimum qualification

4. Team player and able to work under pressure

Chuan Leong provides manpower, logistical, operational, and consultancy services to companies in the process sector, specifically waste management companies.

Services we provide include but not limited to:

• Rental and leasing of commercial vehicles with drivers (prime mover, hook lorry, vacuum trucks, lorries, and box lorries)
• Repair, maintenance, and rental of heavy machinery and iso-tanks

What we offer

In order to keep pace with its growth and expansion, the company is looking for highly motivated and passionate individuals to join the team.

Your Key Responsibilities include:

• Prepare full set monthly management accounts and related schedules timely
• Prepare year-end statutory report, tax computation, GST reporting, government surveys, and reporting.
• Payment and billing processing
• Administration of contracts database and project cost tracking
• Cash flow management
• Participate in the preparation of budget and forecast
• Liaise with auditors, tax agent, company secretary, and bankers
• Ensure compliance with Company Policies, Processes, and Procedures
• System and processes – Assist in processes and system implementation when required; continue to streamline and automate tasks to ensure improvement and efficiencies
• Any ad-hoc duties as assigned

Qualifications and Job Requirements:

• Bachelor’s degree in Finance/Accounting or relevant discipline or ACCA
• Good knowledge of Singapore Financial Reporting Standards, corporate tax, and GST rules
• Minimum 5 years of relevant work experience in a similar role
• A self-starter who is able to plan, organize and take initiative to meet job objectives and deadlines independently
• Self-motivated, resourceful, hands-on, and meticulous

An Established Shipping Company based in Singapore & China is looking for Accounts Executive

• Min Diploma in Accounting

• Min 5-yr relevant experience

• Responsible for invoicing

• Handling Partial AP/AR

• Responsible for financial and managerial reporting, audit, tax and

banking related matters

• Responsible for the full spectrum of accounting activities

• Handle full sets of accounts
• Perform daily general ledger system operations
• Reconcile balance sheet accounts
• Support month/year end closing
• Assist in cash flow management and projection reporting
• Assist GST Returns reports
• Coordinate and assist with external auditors for annual and quarterly audits
• Ad-hoc duties as assigned

Requirements:

• Min Diploma in Accountancy or related disciplines
• Min 2 years of related work experience is preferred
• 5 days’ work week (8.30am – 6.15pm)
• Location: Ubi
• Salary: up to $4000
• Permanent Full Time role
• Able to start work immediate or on short notice

How to apply:

Please forward your resume in MS WORD FORMAT to [email protected]

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Ryan Sia Chong Ren

EA Reg ID: R24124830

EA License No.:19C9603

Admissions Operations

• Support the delivery of a personalised experience (visit of otherwise) for each prospective parent and pupil that reflects on the Brighton College brand
• Answer Admissions phone calls and emails and/or direct appropriately
• Manage the Enrolment process for families, including supporting their on-boarding and collection of all relevant documents prior to joining the College
• Assist with the promotion of the school at internal and external events with prospective new parents throughout the year
• Other duties as directed by the Leadership team

Parent Support

• Manage feedback and enquiries from enrolled families, directing queries to the appropriate parties
• Support post-enrolment parent by assisting/directing them appropriately (e.g. replacement of parent ID, car decal, troubleshoot meal top-ups etc)
• Support the off-boarding process for pupils who are leaving the College by liaising with the relevant staff
• Administer and prepare reports on parent surveys.

Reception/Front Desk

• Maintains a daily presence at the Pre-Prep office, in support of parents, pupils and Pre-Prep staff
• Liaises with the school nurse and class teachers as required.
• Supports parents who need to enter and exit the campus outside ‘normal’ pick up and drop off times
• Receives and cares for children who have not been picked up on time, as requested by staff
• Supports requests from teaching staff, in liaison with the School Secretary
• Maintains security by following procedures
• Deliver exceptional customer service to parents

SAFEGUARDING AND EQUAL OPPORTUNITIES

Brighton College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to rigorous background checks, the receipt of satisfactory references, the College’s pre-employment medical question, relevant original ID documentation and examination certificates. The College understands that a robust, fair and transparent recruitment and selection policy plays a central role in achieving this aim.

The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity.

© Brighton College (Singapore) Pte Ltd

CPE Registration Number: 201904884D

Period of Registration : 14 October 2023 to 13 October 2027

• Develop and maintain recipes, portion specifications, and standard preparation procedures for all dishes and ensure that all chefs are following these standards
• Determine purchasing specifications and budgetary allotments for all menu items
• Lead and cook by example and provide guidance to your team (Sous Chefs, line cooks)
• Ensure kitchen operations can run smoothly and efficiently in your absence
• Make periodic and regular inspections of units to observe quality of food preparation and service, food appearance, cleanliness and sanitation of production and service areas, equipment, and employee appearance
• Prepare operational reports and analyses setting forth progress, adverse trends and make appropriate recommendations for success
• Maintain complete knowledge of and compliance with all company policies/service procedures/standards
• Have a working knowledge of company invoice tracking, labour tracking, schedule preparation, food cost management, labour cost management, inventory control and hiring/counselling/termination policies

Job Requirements

• Strong knowledge of various Cuisine
• Hold 5 years experience as an Executive Chef in a restaurant with a similar style of dining, capacity and volume
• Strong financial and computer skills; has experience working with and an understanding of Profit & Loss and budgeting
• Possess a passion for culinary excellence with incredible skill to create exciting new dishes, appropriate for the venue’s concept
• Ability to work flexible hours, including nights, weekends, and holidays in addition to normal business hours, as needed
• Proven ability to direct staff clear and concisely while positively influencing employee behavior and performance
• Maintains openness and willingness to learn new techniques and improve abilities
• Think quickly, multitask, and adapt to changing situations while maintaining the highest quality of product and other established standards
• Ability to navigate and utilize Microsoft Office Suite programs (especially Word, Excel, PowerPoint, and Outlook), appropriate point of sale (POS) systems, and any other required operating machines (i.e. cooking machinery)
• Must be able to work night shift or split shift
  Must be able to work extra hours or weekend if needed

Key Responsibilities:

Internal Operations:

• Manage daily internal operations to ensure smooth workflow and efficiency across departments.
• Handle basic accounting tasks including accounts payable/receivable, invoicing.
• Maintain accurate financial records, support in tax preparation and liaise with external accountants as needed.

Executive Assistance:

• Provide comprehensive administrative support to the executive team, c-suite.
• Facilitate communication between the executive team and internal/external stakeholders.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• 2+ years of experience in a similar role, preferably within web3/ Fintech industry.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• High level of discretion and ability to handle confidential information.
• Based in Singapore.

Digital Sales Executive

We are seeking a Sales Executive to Join our team. This is a client facing role, responsible to meet clients needs. The Sales Executive also coordinates company resources to ensure the best outcomes for the client. Sales Executive will need to knowledgeable on common IT services we provide our clients.

Responsibilities:

• Build-on and manage new/ existing client relationships

• Provide quote as and when requested by Clients

• Work with technical teams to ensure services are provided as expected

• Follow-up to ensure client satisfaction or possible enhancement opportunities

• Represent the organization when interfacing with new clients

• Provide regular updates of services to clients

• Follow-up on deals and close deals

• Act as escalation point for clients on ongoing projects

• Work with suppliers to build solutions as requested by the Clients

• Produce reports for customers on cloud utilization, services uptime and incidents

Requirements:

• Good understanding of IT Infrastructure and/or Cloud Platforms

• Pleasant disposition and good communication skills

• Good spoken and written English

• Able to handle client objections and negotiate

• Understanding of IT projects delivery

• Able to work with multiple stakeholders and partners for larger, complex deals

• Diploma in relevant discipline

• Cooperative Team-player

Key responsibilities:

Demonstrate an understanding of complex accounting and auditing concepts and its applications.

Responsible for initial engagement planning, analysis of controls and processes and preparations and performance of audit field-work, documentations, management letters and reports.

Assist Team members in performing audit assignments.

Requirements:

ACCA/Diploma/Degree in Accountancy or equivalent qualifications.

At least 2 years of audit experience.

Proficient in Microsoft Especially Excel.

Familiar with regulatory and reporting requirements in audit consultancy.

Ability to work independently, communicate effectively and possess strong interpersonal skills.

1. Document Control and manage Factory audits.

2. Local and Overseas Procurement

3. Inventory Management

4. Perform cost margin analysis of product lines to ensure within budget

5. Excellent MS Xcel skills and knowledge ( at least 8 out of 10 competency)

6. High EQ, able to work well under pressure and deliver under tight timelines.

7. Ability and track record of working with cross functional teams to deliver results.

8. Excellent oral and written ( email, whatsapp ) communications skillsets.

9. Tenacious, resourceful and able to at a very short time connect the dots to form a big picture.

Description

• Generate daily sales report and reconcile report with cashless service providers.

• Perform daily bookkeeping transactions for AP/AR.

• Maintain accurate entry postings, financial records and statements.

• Manage general ledger and update on audit schedule.

• Perform monthly bank reconciliation, month-end closing and year end closing.

• Prepare monthly financial statements, reports, consolidation balance sheet and P&L statements.

• Handle reconciliation and inter-co transactions.

• Liaise closely with suppliers and customers for payment related matters.

• Analyse accounts transactions and provide accurate, timely GST reports for IRAS filing.

• Responsible for yearly financial audit and work closely with tax agent and auditors.

• Liaise with government authorities and complete all government statistical surveys.

• Prepare monthly Management accounts for Directors.

• Prepare official documentation to government agencies for claim submission.

• Any other duties as assigned by the superior

Requirement

• Preferably experience in F&B industry. Degree in Accounting with ACCA certification or equivalent.

• Prior experience in managing full set of accounts and voluminous transactions.

• Excellent knowledge of accounting terms and language.

• Proficient in Advance Microsoft Excel.

• Bilingual in both English and Mandarin languages is required (in order to generate and read reports and liaise with all English and Mandarin speaking suppliers and internal customers.)

Our company look for candidate for job description as belows: -

1. Plan and manage technician for maintenance and servicing schedules
2. Managing stock
3. Liaise with client, suppliers and contractors
4. Assist sales in generating the quotation to client
5. Follow up with client for PO and work arrangements
6. Application of training course for technicians
7. Managing the handover process from Project side
8. Recording and filling of new contract
9. Recording of all the service report
10. Prepare monthly summary service report
11. Any other ad hoc job

Job Description:

1. Perform sales functions as follows:

• Identify potential clients for the waste management market segments assigned to him/her with the aim to establish cordial and business relations
• Prepare proposals and negotiate the best deal on behalf of the company through close follow-up with potential customers to obtain feedback on the status of quotations, competitors response, decision-maker’s intention and any other relevant information affecting the outcome of the proposal.
• Facilitate the preparation of Sales Order through the Customer Service Executive and to work closely with him or her on sales and proper documentation.
• To prepare periodically, Sales reports for presentation to the Sales Manager.

2. Work with Customer Service to maintain Customer Database with inputs such as name, designation, company, address, telephone and facsimile numbers and e-mail address, etc.

3. Assist Manager to maintain/improve the Customer Care Program by monitoring customer satisfaction, addressing customer complaints, and responding appropriately to any changes in customer’s personnel, equipment, processes, materials used and business strategy

4. Support market intelligence by gathering information on customers, prospects, competitors, new entrants, price, market situation and trends in the various segments, influence groups & stakeholders, service offering and substitutes

Job Requirement:

1. Diploma/Degree in marketing or equivalent
2. Must possess a vehicle as travelling to customers’ site is required
3. Chemical knowledge preferred
4. Excellent communication, interpersonal and PR skills
5. Excellent sales track records
6. Team oriented and dynamic

Others:

1. Salary: S$3,000 - S$4,500 (including incentive)
2. Transport reimbursement: $700 (based on receipt/bill, ie:patrol/carpark/ERP)
3. Transport allowance: $800 (fixed)
4. Phone reimbursement: $200 (based on bill)

Job Summary:

The Facilities Executive will be responsible for ensuring the efficient operation, maintenance, and improvement of building infrastructure and services. This role includes coordinating maintenance activities, managing service vendors, ensuring compliance with safety regulations, and providing support to tenants or stakeholders for smooth operations.

Key Responsibilities:

• Operational Management
• Oversee daily operations of building facilities, including HVAC systems, electrical, plumbing, and fire safety systems.
• Conduct routine inspections to identify maintenance needs and ensure optimal performance of facilities.
• Coordinate and supervise scheduled maintenance, repairs, and improvements

Vendor and Contractor Management

• Liaise with service providers and contractors to ensure timely and quality service delivery.
• Review and manage contracts for outsourced services such as cleaning, landscaping, and security.
• Verify and approve vendor invoices and track budget utilization.

Safety and Compliance

• Ensure facilities comply with health, safety, and environmental regulations.
• Coordinate and conduct safety drills and inspections as required.
• Maintain accurate documentation for audits and compliance purposes.

Tenant and Stakeholder Support

• Act as the primary point of contact for tenants or building occupants for facility-related issues.
• Resolve complaints and coordinate solutions to maintain tenant satisfaction.
• Communicate effectively regarding planned works or service interruptions.

Administrative Duties

• Maintain accurate records of maintenance schedules, service reports, and operational manuals.
• Assist in preparing reports on facility performance, budgets, and improvement recommendations.
• Support the Facilities Manager in implementing new initiatives and projects.

Energy and Sustainability

• Monitor energy consumption and identify opportunities for cost-saving and sustainability initiatives.
• Implement practices that promote environmental responsibility.

Job description:

• Ensure the right material and services will be provided at the optimum price, delivery and favourable terms & conditions.
• Evaluation of technical proposals based on engineering specification
• Capability to propose and counter offer the requestor equivalent grade of material.
• Capability of differential different grade of materials has a cost impact.
• Profound knowledge of product specifications, functionalities and applications related to offshore materials.
• Source, negotiate and purchase materials and services from identified sources, local and overseas.
• Advise requestor on selection of suppliers and purchase terms & conditions.
• Negotiate with suppliers to obtain optimum price, delivery and favourable terms & conditions.
• Generate purchase orders, monitor and follow up and expedite with suppliers on delivery of goods and services.
• Review supplier’s performance on price and delivery and to co-ordinate with supplier and QA/QC on quality issues.
• Compile purchasing statistics and reports on assigned materials /commodities if required.
• Liaise with Finance/Account staff on vendors credits application, bank & financial instruments.
• Liaise with other departments on procurement matters (eg: Project, Commercial, Store, Production, QA/QC, etc. where necessary).
• To be involved in the Vendors’ Qualification and Assessment as per ISO procedures.
• Conducts due diligence of identified sources and facilitate their pre-qualification.
• Monitors and pro-actively takes actions in response to market trends for raw material.
• Prepares bidder lists and releases request for quotations;
• Prepares bid tabs and analytically evaluates proposal in terms of the commercial and technical requirement.
• Complies with the established deadlines.
• Establishes and maintains strong business relationship with suppliers.
• Anticipates and proactively elevates potential challenges/problems.
• Engages in problem solving.
• Maintains integrity of electronic files.
• Follows procurement policies and procedures.
• Complies with Code of Business Ethics and Conduct
• Provide administrative support to the procurement team.
• Handle the registration of Request for Quote (RFQ), Purchase requisitions (PR) and Purchase orders (PO).
• Generation of PR - PO weekly report.
• Monitor the flow of PRs and update the status of PRs’ approval in the Procurement Order System.
• Faxing of confirmed signed POs to vendors.
• Filing of PO / PR, Fax, e-mails, quotations and correspondences.
• Updating of new vendors in the master list and record.
• Assisting in the Annual Vendors Assessment exercise.
• Assist in the raising of service or purchase orders to painting, transport & logistics providers.
• Provide inter-department communication support.

Job Requirements:

• Diploma in Purchasing Management/Supply Chain Management/Engineering or equivalent
• Good experience in buying different type of Piping & steel materials
• Able to work independently, meticulous and analytical with excellent problem-solving skills
• Strong commercial acumen and negotiation skills
• Good knowledge of financial and legal terms

R1552011

Peak Ocean EA License No. 18C9336