~ Assist in preparing invoices, service agreements.
~ Perform general office tasks such as filing, photocopying, scanning, and data entry.
~ Manage office supplies and place orders when necessary.
~ Any other general administrative matters as assigned by the Manager

~ Manage emails and phone calls

~ Good communication skills, meticulous and detailed (Mandarian and English)

Job Duties

• Attend to sales queries and prepare quotations
• Assist to generate sales documents like DOs and POs.
• Assist with data compilation and other sales support-related work.
• Provide general administrative support.
• Check and update the stock in and stock out accordingly
• Attend on the Media social enqiry

Requirements

• Preferably have some background on social media or in lieu of background must be willing to learn new things.
• Good time management skills to meet deadlines.
• Excellent oral, written communication and interpersonal skills
• Proficient in Microsoft Office
• Able to communicate in chinese and english
• Independent and automatic charactor

Are you a dynamic HR professional with a passion for talent acquisition and onboarding? We're seeking an experienced HR Executive to join our team and drive our recruitment process from start to finish.

Key Responsibilities:

• Manage full-cycle recruitment process, including job requisition, sourcing and screening candidates, coordinate interview, reference & background checks, selection and offer.
• Manage employees onboarding and offboarding.
• Administer work pass process (application, renewal, cancellation).
• Create and maintain employee profiles in HRIS and P-file.
• Manage HR administrative tasks, including preparing documentation, contracts, and letters.
• Assist with employee benefits administration, including enrolments, changes and terminations.
• Registration of training courses for staff and processing of invoices from course providers.
• Ensure HR & Admin activities compliance with company policies and statutory requirements.
• Any other ad-hoc duties being assigned by the management.

Qualifications:

• Minimum 2 years of experience in recruitment function.
• Strong knowledge of HR best practices and employment laws.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS and MS Office suite.
• Meticulous, well-organized.
• Attention to detail and ability to maintain confidentiality.
• Experience with work pass applications.

Job Responsibilities:

• Achieve sales target
• Execute sales strategies to grow the business
• Increase market share in assigned territories
• Actively exploring new market opportunities to increase revenue
• Conduct sales calls, sales presentations and product demonstrations to customers/ doctors/ nurses
• Provide quotations to customers and hospitals
• Maintain excellent relationship with existing and new customers
• An enthusiastic team player who can work independently
• Ad-hoc duties delegated by the General Manager

Job Requirements:

• Minimum tertiary level education
• Candidates with nursing/physiotherapy background and/or sales experience in healthcare, pharmaceutical, medical device industry will have an added advantage
• Minimum 1 year of sales experience preferred
• Entry Levels are welcomed to apply
• Excellent interpersonal skills and communication skills
• Highly motivated and result driven individual
• Possess class 3 driving license and own vehicle preferred

Please kindly apply by sending us a copy of your cover letter, detailed resume, current and expected salaries and availability date.

We regret that only shortlisted candidates will be notified.

Job Description

• Handle full set of accounts
• Handling Account Payable & Account Receivable and report to Directors on AR Listing
• Prepare invoices, debit and credit notes for customers
• Manage Revenue & Receivable accounting and Internal Audit Functions
• Manage Petty Cash Payable accounting
• Ensure Accurate and Timely closing of ledger systems on a monthly basis
• Bank reconciliation and journal entries
• Prepare monthly installment within the stipulated time
• Prepare audit schedule and relevant documents for audits.
• Check through admin close files entries thoroughly.
• Guiding new staffs on system
• Liaise with auditor on queries and provide documentation.
• Sales commission computation.

Job Requirement

• At least 2 Year (s) of working experience in the related field is required for this position.
• Bilingual
• Must possess at least Diploma or Degree in Accountancy.
• Good communication skills

Job Highlights

• Location at Ubi (Nearby Ubi MRT station)
• 5 working days

- Front & Back end operations

- Manpower management

- Training and advise

- Cost budgeting

- Stock & Quality control

- Marketing planning

- Customer service

- Work place safety

- Show responsive and initiative

- Pro- active and willingness to learn

- Good Inter-personal skills

- Display leadership qualities

- Display Creative ideas

Description:

RESPONSIBILITIES:

1.0 Prepare payroll by monthly

2.0 To assist in handling recruitment administration

3.0 Assist with the onboarding / off-boarding programs for staff

4.0 Administration on Foreign workers work pass renewal/application/cancellation

5.0 Administration of leave

6.0 Preparing employment contracts and/or others letters such as confirmation, transfer, promotion, etc.

7.0 Manage employee benefits (e.g. insurance, work injury claims, etc.)

8.0 Filing, administration duties and general data entry work

9.0 Answer telephone calls and provide needed information

10.0 Others task and duties as assign by HR Manager

Job Requirements

REQUIREMENTS:

1.0 Minimum GCE ‘O’ Level with at least 3 Years of relevant working experience

2.0 Meticulous due to nature of work

3.0 Able to work in a fast pace environment

4.0 Team player and self motivated

5.0 Able to work under pressure and meet deadline

6.0 Competent in Microsoft Office skills – especially Excel

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

As a Sales Executive, you play an important role in between the company business activities and customers, as well as related trade parties by processing/coordinating related work. You are responsible to understand customers’ needs, respond to company general matters and provide assistance in the service fulfillment process, which includes communicating, handling point of sales inquiries, tender processing, attend feedback meeting, attend to site matter feedback, following up on trade matters, etc.

Job Responsibilities:

• Oversee the accurate and timely processing of sales, tender, quotation, other trade documentation to comply with regulatory requirements, client specifications and company guidelines
• Assist in costing calculations and site surveying
• Generate prospective leads
• Prepare presentation materials and conduct presentations to clients
• Manage and process sales opportunity till case closed
• Provide customer support for sales via email, live chat, and call-in
• Coordinate and Consolidate information with the relevant departments to meet customer/trade parties requirements
• Manage sales documents/activities with various business portal
• Understand and apply, monitor operational policies, standards, and procedures.
• Liaising with operation/client/internal department for routine matter monitoring
• Conduct customer survey regularly
• Maintaining and updating supplier, sales, and customer records

Job Requirements:

• Minimum Diploma with at least 2-year related Sales Administration or relevant role
• Speed and accuracy
• Accountability towards your task
• Strong communication and problem-solving skills
• Fair command to handle a variety of software applications, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc. to produce correspondence and documents, prepare presentation slides, spreadsheets and databases
• Organizing and storing/filing of correspondence, documents and computer-based information
• Handle confidential information in a professional manner
• Proven sales track record
• Market knowledge in Housekeeping, Environmental, Facilities Management is preferred
• Time management and planning skills

Job Summary:
We are looking for an enthusiastic HR Executive specializing in Talent Acquisition with the ability to manage basic HR and administrative tasks. In this role, you will oversee recruitment processes while supporting general HR and admin functions to ensure smooth daily operations.

Key Responsibilities:

• Develop and execute recruitment strategies to attract top talent.
• Manage end-to-end hiring processes, including job postings, sourcing, screening, interviewing, and onboarding.
• Collaborate with hiring managers to understand staffing needs and develop job descriptions.
• Handle administrative duties such as maintaining employee records, preparing reports, and updating HR databases.
• Assist with payroll preparation, leave management, and attendance tracking.
• Support employee engagement initiatives, training sessions, and HR-related events.
• Ensure compliance with employment laws, company policies, and HR best practices.
• Manage office administrative tasks, including procurement of office supplies and coordination of vendor services.
• Provide general support to the HR team and assist with ad hoc duties as required.

Requirements:

• At least 1-2 years of experience in recruitment, HR, or administration.
• Strong interpersonal and communication skills, with the ability to build relationships at all levels.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office applications and HR software is a plus.
• Knowledge of employment laws and regulations is an advantage.
• Positive attitude, attention to detail, and ability to handle sensitive information with confidentiality.

• Maintains administrative staff by recruiting, selecting, orienting, and training employees.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Sets policies and procedures for training, coaching, counseling, and career development for staff.
• Initiates and coordinates goals, deadlines, and projects for their department.
• Develops and implements policies and procedures to improve operations and function of the department.
• Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Job Highlights

• Medical Benefits & Annual Health Screening
• Flexi Benefits
• Special Leave (Birthday Leave, Exam Leave)

Job Description

Responsibilities:

• Work closely with internal and external stakeholders on planning and execution of partnership marketing collaborations
• End-to-end management of Partnership collaborations and project management for partnership projects
• Plan and execute advertising campaigns on various channels to generate leads and nurture them to conversion
• Develop and grow the company’s social media presence
• Initiate and execute experiments and tests to identify trends and consumer behaviour
• Measure and analyze performance of digital campaigns, aligning it with the KPIs and goals

Requirements:

• Minimum Degree in Marketing, ICT or related field
• Solid knowledge of website analytics tool (i.e. Google Analytics, Facebook)
• Experience in setting up and optimizing Google AdWords campaigns
• Experience in partnerships marketing
• Good interpersonal, oral and written communication skills
• Singapore-based and minimum 1-2 years experience

Job Scope included:

• Preparing and keep track of daily air-con servicing schedule for maintenance teams
• Arranging appointment with clients
• Co-ordinating between maintenance teams and clients
• Resolving clients' feedback or problems via phone call, emails, etc
• Preparing of quotations, service contracts, work orders and invoices to clients
• Reviewing service reports for next course of actions
• Following up with payment and update to system
• Other ad-hoc administrative duties

Requirements:

• Proficient in Microsoft Office
• English and Mandarin speaking
• Minimum 'O' level preferred
• With experience in relevant industry preferred

Job Summary:

· To assist & work closely with Project & Contracts Director & project department to ensure all projects carried out

Essential Duties & Responsibilities include the following but not limited to:

· Responsible to ensure successful completion of projects undertaken by the company within scheduled cost, time & quality.

· Coordinate and supervise the construction process with clients & vendors from beginning through final construction, making sure that the project gets done on time and within budget.

· Effectively manage each phase of the project from design to completion & ensure efficient use of resources and enhance cost-effectiveness.

· Liaise closely with contractors, vendors and authorities - oversee the performance of all trade contractors and responsible for ensuring all work is completed on schedule.

· Responsible for obtaining all necessary permits and licenses and, depending upon the contractual arrangements, direct or monitor compliance with building and safety codes, other regulations and requirements.

· Responsible for project financial management and reporting to Management.

· Must be decisive and work well under pressure, particularly when faced with unexpected occurrences or delays.

· Ability to coordinate several major activities at once, while analyzing and resolving specific problems, is essential, as is an understanding of engineering, architectural, and other construction drawings.

· Familiarity with computers and software programs for job costing, online collaboration, scheduling, and estimating also is important.

Non-essential Duties & Responsibilities:

· To work well & harmoniously with Sales & Marketing, Accounts/Admin & Design departments.

· Ability to address complaints & resolves problems from workers & vendors.

Qualifications:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills and/or ability required.

Requirements:

· At least 2 years working experience as a Project Executive or in Projects Department

· Be self-motivated, pro-active, and results oriented

· Able to work independently but be a team player with strong interpersonal skills and “can-do” attitude

· Must be willing to travel and work on weekends

· Ability to speak and write well

Language Abilities:

· Ability to read, analyze and interpret drawings, material specifications, technical procedures or government regulations. Ability to write reports & procedure manuals.

Computer Skills:

· Proficient in Computer is a must (MS Word, EXCEL, PPT etc,)

Job Description & Requirements

Transformists seek a Channel Manager to nurture new and existing relationships with partners, as well as leverage data and industry knowledge to refine management processes and sales strategies. By scaling our program, spearheading tactical partnerships, and maximizing cost- and time efficiencies, the manager will strengthen our brand presence amongst new audiences and help grow revenue.

Responsibilities

• Cultivate meaningful relationships with partners by understanding their individual goals and helping to find mutually beneficial solutions.
• Recruit new partners, shaping a robust channel ecosystem that enables Transformists to enter new sectors and pursue new revenue opportunities.
• Strategically utilize technology to help partners leverage content marketing initiatives, as well as interpret KPIs to measure success and improve tactics.
• Actively assess emerging technologies and how to leverage them for our own program’s success.
• Collaborate with the team, to improve partners' training and content needs to improve performance and program retention.
• Ensure partner conduct is consistent with Transformist's brand, values, and compliance guidelines.
• Stay abreast of industry trends and new practices to enhance program processes and maintain overall competitiveness within the marketplace.
• Develop and execute partner engagement strategies to drive revenue.
• Educate partners on new product offerings, promotions, and product updates.

Qualifications

• Minimum Diploma in Marketing, Sales, or a related field.
• At least 1 of experience in partner management
• Highly analytical, able to extract meaning from data and refine strategies accordingly.
• Comfortable collaborating with cross-functional teams to forecast sales, refine marketing and sales strategies, and presenting business plans to leadership.
• Emotional intelligence (EQ), required for productively communicating with different personalities to build and uphold partner relationships.
• Natural curiosity about new marketing and growth strategies (and supporting technologies).

** The current position is working from home and focus on deliverables. Our company is a small one with everyone working together as a team.

Job Responsibilities

• Process purchase orders
• Maintain price list
• Coordinate with various departments to ensure shipment of customer orders on time
• Ensure planners release WO on time and production completes WO as per WO due date
• Respond to customer’s open order reports promptly
• Update customer due date if necessary
• Preparation of sales and consigned items reports to customers
• Sends invoices and SOAs to customers and follow up with customers for payment
• Be the main contact for customers and attend to their requests
• Chair FA meetings
• Coordinate and ensure RFQ are sent out to customers in a timely manner
• Involve in NPI projects
• Performs checks and balances in the sales system
• Review and sign off ECN/ECO submitted by engineers
• Requote customers whenever necessary
• Handle customer RMA
• Ensures customer consigned items are properly managed and accounted for
• Ensures SO due dates are achieved
• Strategically plans customers stock holding
• Preparation of daily, weekly and monthly reports to Management.
• Find creative ways to help customer resolve issues
• Any other ad-hoc tasks

Job Responsibilities

*Account Management- Generate sales lead, secure, develop and manage new clients in the assigned territory.

*Meet and exceed sales targets

*Travel to different countries to grow business.

*Working on Database to nurture and grow new client base.

*Establish, develop and maintain positive business and customer relationships.

*Respond promptly to customer inquiries.

*Effectively plan sales activities, including customer visits and calls to maintain good relationship with customers and build a strong sales pipeline.

*Maintain and update account/lead/prospects database.

*Align with our principal's direction on business strategy including targeted segments and products

*Achieve Key Performance Indicators (KPI) set.

Job Requirements

* Customer focused & results driven.

* Good team player with strong communication, listening & organizational skills.

Minimum 1 year of working experience in the related field is preferred.

* Energetic and have a dynamic sales personality Preferred skill.

* Knowledge of Supply chain, cargo handling will have added advantage.
* Excellent time-management and organisational skills in managing multiple priorities.

* Able to commence work immediately or with short notice will be an added advantage.

Be part of a rapidly growing, exciting and progressive thinking organization with people centric approach. We are looking for a dynamic, ambitious & driven individual to grow together with us.

We would like to build up a win-win mutually beneficial relationship with the right candidate.

• Attractive Commissions.
• Yearly Performance/Variable Bonus & Allowance.
• Great Career Progression.
• Suitable Candidates Will Be Trained, Upskilled & Groomed to manage dedicated markets.
• Friendly and Flexible Environment.
• We are not looking for bench warmers.
• 5 Day Work-Week.
• Medical Benefits.

Key Responsibilities:

1. Recruitment & Talent Acquisition:Source, screen, and recruit skilled workers, engineers, project managers, and other construction-related roles.
   Partner with site managers to understand workforce needs and plan manpower accordingly.
   Manage onboarding processes for new hires, ensuring proper induction into construction operations and safety practices.
   
2. Employee Relations:Act as the primary point of contact for employee queries and concerns.
   Foster a positive work environment by addressing grievances, mediating disputes, and promoting open communication.
   Conduct regular site visits to engage with employees and address any site-specific issues.
   
3. Compliance & Documentation:Ensure compliance with labor laws, safety regulations, and company policies.
   Maintain accurate and up-to-date employee records, including contracts, attendance, and certifications.
   Oversee worker permits, visa processing (if applicable), and ensure proper documentation for migrant labor.
   
4. Training & Development:Coordinate and deliver safety training, technical skills enhancement, and leadership development programs.
   Identify skill gaps and design training programs tailored to construction project needs.
   Maintain a database of certifications and ensure workers remain compliant with mandatory training requirements.
   
5. Performance Management:Monitor employee performance, especially site-based workers, to ensure project efficiency.
   Support managers in conducting appraisals, setting performance benchmarks, and recognizing high performers.
   Develop retention strategies for critical construction roles.
   
6. Workforce Planning & Deployment:Collaborate with project managers to plan manpower allocation across multiple construction sites.
   Manage workforce schedules, shift rotations, and site transfers as needed.
   Forecast workforce requirements based on project timelines.
   
7. Health & Safety Compliance:Partner with safety officers to promote a safe working environment.
   Address occupational health concerns and manage insurance claims related to workplace injuries.
   Organize health and wellness programs for employees.
   
8. HR Policies & Procedures:Develop, implement, and communicate HR policies specific to construction operations.
   Ensure policies are inclusive, promote diversity, and respect local cultural norms (especially on international sites).
   Regularly review and update policies to align with industry and organizational changes.
   
9. Payroll & Compensation:Assist with payroll processing, ensuring accurate salary payments for site and office staff.
   Handle benefits administration, such as overtime, bonuses, and allowances for construction workers.
   Address payroll discrepancies and resolve issues promptly.
   
10. HR Reporting:

• Provide regular reports on recruitment, attrition, workforce demographics, and training outcomes.
• Analyze trends in employee data to improve HR practices and support business objectives.

- Front & Back end operations

- Manpower management

- Training and advise

- Cost budgeting

- Stock & Quality control

- Marketing planning

- Customer service

- Work place safety

- Show responsive and initiative

- Pro- active and willingness to learn

- Good Inter-personal skills

- Display leadership qualities

- Display Creative ideas

Company Information

GLC Recycle scales up green, low-carbon battery recycling supply chains with partners all over the world through sustainable sourcing and low-carbon emissions processes. Premier automotive and battery original equipment manufacturers trust us for traceable battery raw materials which reduce waste and negative environmental impact.

Responsibilities

· Manage and oversee accounts payable, accounts receivable and general ledger

· Prepare bank journal, accrual reconciliation

· Prepare financial statement monthly, quarterly and annually

· Responsible for vendor master creation and maintenance

· Assist with GST computation and registration of GST forms

· Assist with finance activities such as external audit and document support

· Support the preparation of budgets and forecasts

· Ensure company comply with accounting & financial policies and regulations

· Maintain proper documentations and filing records

Skills/Requirements

· Minimally 2years’ relevant experience in full sets accounting

· Proficient in accounting software and MS office

· Diploma/ACCA/Degree in Finance or Accounting or any related discipline

Other Information

· Salary: $3,000 - $3,500

· Monday – Friday 9am – 530pm

· Location: Paya Lebar

· AWS

· Annual Leave – 15 days and incremental up to 20 days

· Corporate Insurance,Medical and Dental Benefits

Operational functions involving :

• Sales order fulfilment activities namely: order processing, purchasing, stock management, order tracking and monitoring of shipments, interfacing with internal departments, customers, vendors and freight forwarders to ensure timely deliveries
• Participate in vendor management activities such as negotiation for best vendor terms, prevention of wastage, monitoring and reporting of quality & service level, etc
• Identify, implement and participate in areas of operational improvements
• General Operations & Facilities Management

May be required to :

• Support role to interface with auditors on annual financial reporting
• Participate as internal ISO auditor in annual quality audit process
• Stock count during bi-annual stock take
• Ad hoc activities as may be assigned by manager from time to time

Skills & competencies :

• Familiar with trade operation processes & procedures
• Knowledge of import/export procedures & shipment documentations
• Knowledge of basic accounting will be an advantage but not compulsory
• Good communication and negotiation skills
• Critical thinking and problem solving skills
• Effective time management skills
• Effective language skills, written & verbal (English and/or Mandarin)
• Effective Team player/leader
• High level of stress tolerance

Education & Experience:

• Diploma or Professional Certificate in Business, Logistics / Supply Management or equivalent
• Relevant work experience in trade operating processes and related job functions

Responsibilities:

• Identify potential product and market trends
• Make accurate cost calculations and provide customers with quotations
• Send offer to customer and report back to Brand Manager
• Build and sustain long-lasting relationships with new and existing customers
• Post offer in online trading platform
• Prepare Proforma Invoice (PI) to customer
• Issue invoice to customer
• Prepare Delivery Order (DO) for export of goods
• Coordinate with Logistics Department for delivery of goods to customers
• Follow-up with customer for collection of payment
• Any ad hoc assignment to be given by direct manager/management from time to time or whenever needed

Requirements:

• Diploma / Degree holders
• Sales-driven and Customer-orientated
• Proactive in seeking out new customers from various platforms
• Good interpersonal skills to communicate effectively with customers
• Ability to identify, follow up and close the sales deal
• Self-motivated and persistent in meeting or exceeding sales target
• 1-2 years of sales-related experience preferred
• Candidate with no prior relevant experience may also apply (with the right attitude and mindset)
• On the job training will be provided
• Good communication skills, ability to work independently & a good team player
• Committed and willing to adapt and learn
• Bilingual in English & Mandarin

• Prepare accurate financial statements, including balance sheets, income statements, and cash flow reports.
• Analyze financial performance and provide insights to management.
• Assist in the preparation of annual budgets and forecasts.
• Monitor actual performance against budget and explain variances.
• Oversee accounts payable and receivable processes.
• Ensure timely and accurate invoicing, payments, and collections.
• Reconcile bank statements and general ledger entries.
• Ensure the company complies with all relevant financial regulations and tax laws.
• Assist in tax preparation and filing of returns, including GST, corporate tax, and other statutory obligations.
• Liaise with auditors during audits and provide necessary documentation.
• Analyze costs and identify opportunities for cost-saving and efficiency improvements.
• Assist in the preparation of budgets and ensure adherence to budgetary constraints.
• Review and evaluate financial performance against set targets.
• Ensure timely payment of expenses and liabilities.
• Oversee payroll processing, ensuring accurate salary payments and tax deductions.
• Coordinate with external parties such as auditors, tax authorities, and financial institutions.

• Maintains administrative staff by recruiting, selecting, orienting, and training employees.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Sets policies and procedures for training, coaching, counseling, and career development for staff.
• Initiates and coordinates goals, deadlines, and projects for their department.
• Develops and implements policies and procedures to improve operations and function of the department.
• Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail, and supply chain.

We are currently looking to hire Admin Executive. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Job Type:One-year Renewable Contract

Administrative Duties

• Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
• Organized, schedule, book meetings for financial matters, particularly budget and expenditure
• Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
• Prepare documentations and reports
• Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
• Budget Planning and Development
• Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
• Align budget planning with the scope, timeline and deliverables of the project

Financial Monitoring and Reporting

• Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
• Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
• Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
• Ability to identify variances on expenses, budget utilization vs budget forecast. Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.
• Prepare periodic financial reports including variances on expenditure and budget utilization
• Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
• Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
• File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication

• Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
• Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
• Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner

SKILLSETS REQUIRED

• Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).
• Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.
• Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected]. Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS

Consultant Name: Deepa Shivakoti

Reg No: R1765546

Avensys Consulting Pte Ltd
EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy.