HR Coordinator is responsible for the administrative support of Human Resources matters for Asia Pacific regional office. Support the Human Resources activities for the Regional Team and be a bridge between the Corporate team and the various countries.

General Job duties include but are not limited to:

• Coordinate Asia Pacific countries payroll provider switch from existing payroll provider to a new payroll provider.
• Ensure online trainings are attended timely across Asia Pacific.
• Work closely with Financial Controller and/or Tax Consultant to ensure regional expatriate employees’ income tax is reported correctly and timely.
• Review country’s submission of Health Insurance renewal (and any other insurance related matters) and ensure countries to submit timely to allow sufficient time of review of RVP APAC, FC APAC and Corporate C&B team.
• Ensure correctness of salesperson’s salary amount as basis of sales commission.
• Closely work with the Corporate team to run the Quarterly Incentive schemes across APAC
• Prepare job description and offer letter for regional employees.
• Coordinate with countries to ensure that correct headcount numbers are reported in monthly financial statement
• Provide adminstrative support to the Regional team
• Provide guidance and support to the various countries in APAC as and when need be.
• Other duties as assigned

Other Skills and Abilities:

• Requires the ability to prioritise and plan work; adapt to changes in the work environment; manage competing demands; deal with frequent change.
• Requires effective verbal and written communications skills and proven computer literacy (Microsoft Office Applications, Outlook, Internet).
• Excellent interpersonal skills as needs to coordinate across Asia Pacific countries
• Must be able to work in a confidential manner when dealing with sensitive and confidential information and documents.
• Must be detail-orientated in order to maintain filing system and flow of processes that apply to HR.
• Analytical skills in interpreting data to ensure accuracy and integrity of data.
• Willingness to learn and research HR rules/matters of Asia Pacific countries
• Support ethical business practices
• Other duties as requested and required.

Education and Work Experience:

• University graduate in Human Resources Management or equivalent
• Proven record in similar role with a minimum of 3 years relevant working experience
• Excellent command of both written and spoken English (second Asia Pacific language, e.g Mandarin, Japanese will be a good advantage)
• Have general understanding of HR matters
• Proficiency in MS Office e.g. Word, Excel, PowerPoint
• HR related certification is a plus

Responsible for planning, coordinating, and evaluating the the HR services, policies and programs for APAC region. Duties include but are not limited to recruiting, interviewing, overseeing employee benefit programs, production of offer letters and contracts, change notifications, employee relations and managing employee issues that arise in line with legislation. This role is required to keep abreast of Country HR legislation and ensure compliance. This role must be sensitive to corporate needs, business needs and employee goodwill. This position reports to the Regional Finance Controller with a strong dotted line to the Regional Vice President and corporate VP Global Human Resources.

Essential Job Responsibilites:

General job duties include but are not limited to:

• Manage, support and track all events associated with employee life cycle such as recruitment,onboarding probationary periods, contract renewals, absence and sickness reporting, case management, grievance procedures, disciplinary, terminations, on and offboarding, training and development, talent management for the Regional Team.
• Liaise with various APAC Countries heads on manpower requirements, provide advice and guidance, conduct
• interviews where required
• Issue employee contracts and onboard new employees
• Managing and uploading sickness data, liaison with outside parties where necessary
• Bridge management and employee relations by addressing requirements and expectations
• Facilitate and advise on compensation & benefits initiatives
• Liaise with Global payroll team and the countries for implementation of the new payroll vendor.
• Align with, and implement Global and Regional HR strategy
• Provide requested reporting and metrics to corporate HR and APAC leadership
• Ensure the country handbook(s) updated regularly in line with employment legislation
• Support in driving company culture, strategic workforce planning, engagement, diversity/inclusion and innovation channels
• Liaise with corporate HR on job Descriptions, job title structuring and compensation audits
• Ensure all employment practices are in line with local legislation
• Be Administrative incharge for the Local Regional Team and support as and when needed.
• Other duties as assigned by the Regional FC/ Regional VP.

Other Skills and Abilities:

• Requires the ability to prioritise and plan work; adapt to changes in the work environment; manage competing demands; deal with frequent change.
• Requires effective verbal and written communications skills - English, excellent interpersonal skills; and proven computer literacy (Microsoft Office Applications, Outlook, Internet).
• Must be able to work in a confidential manner when dealing with sensitive and confidential information and documents.
• Must be detail-orientated in order to maintain filing system and flow of processes that apply to HR.
• Requires prompt response to written requests, as well as phone messages.
• Analytical skills in interpreting data to ensure accuracy and integrity of data.
• Requires ability to apply concepts of basic business mathematics and calculate figures and amounts.
• Ability to identify and define problems, collect data, establish facts, and draw valid conclusions.
• Requires dependability and consistently reporting to work and being on time.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Support ethical business practices
• Travel as required to regional offices
• Other duties as requested and required

Education and Direct Work Experience:

• University graduate in Human Resources Management or equivalent
• Proven record in similar role with a minimum of 6 years relevant working experience
• Excellent command of both written and spoken English
• Well versed in Employment Ordinance and other employment-related legislation
• Proficiency in MS Office e.g. Word, Excel, PowerPoint