Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

‌Manage the Administrative Team‌: Responsible for recruiting, training and managing the administrative team to ensure that they have the necessary skills and knowledge to complete their work tasks.

‌Develop Administrative Policies and Procedures‌: Work with senior management to develop and update the company's administrative policies and procedures to ensure that they are consistent with the company's strategic goals and regulatory requirements.

‌Office Facilities Management‌: Responsible for managing the company's office facilities, including office space, equipment, supplies, etc., to ensure that employees have a safe, comfortable and efficient working environment.

‌Supply Chain Management‌: Work with suppliers to ensure that the company's office supplies and equipment are adequately supplied, and coordinate budgets and expenditures with the finance department.

‌Document and Record Management‌: Responsible for managing the company's documents and records, including contracts, reports, archives, etc., to ensure their security, integrity and easy access.

‌Meeting and Event Organization‌: Assist in organizing meetings and events inside and outside the company, including conference room reservations, itinerary arrangements, material preparation, etc.

‌Employee Relationship Management‌: Maintain good communication and cooperation with employees, solve employee problems and needs, and provide necessary support and guidance.

‌Risk Management‌: Identify and assess the risks that the administrative department may face, and take appropriate measures to reduce risks.

‌Company external administrative affairs‌: Organize and coordinate various meetings and employee activities of the company, be responsible for external liaison work and handle various certificates and licenses required by the company.

‌Draft and archive company-related documents‌: Draft and archive company-related documents, collect and organize internal information of the company, and organize and compile company events in a timely manner.

‌Manage important qualification certificates of the company‌: Manage important qualification certificates of the company.

‌Preside over the construction work within the department‌: Preside over the construction work within the department, build and maintain the internal network.

‌Coordinate the company's internal administrative personnel and other work‌: Coordinate the company's internal administrative personnel and other work.

‌Propose suggestions on cost control methods‌: Propose suggestions on cost control methods.

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Duties & Responsibilities

• Overall responsible for general office administration & purchasing
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Hands on day-to-day general administrative and office support duties
• Handling business travel matters, and outstation claims for employees
• Organizing company events when required
• Procurement and up-keeping of office stationery and supplies.
• Coordinating with couriers, sorting/distributing incoming letters, faxes, and forms
• Any other ad hoc duties assigned

Requirements

• Bachelor’s degree in business administration or equivalent
• At least 3-5 years of experience in a similar role
• Fluent in written and spoken English
• Well-organized, meticulous, and able to take initiative
• Understanding of confidentiality issues and the use of tact and discretion
• Ability to work independently in a fast-paced environment
• Proficient in Microsoft Office

Responsibilities

Job Description: We are looking for a strategic and experienced Product

Manager to join our dynamic team. As a Production Manager, you will

play a key role in driving the development and success of our production

and services. You will collaborate closely with cross-functional teams to

define production strategy, prioritize features, and deliver exceptional user

experiences.

Responsibilities:

 Lead the production development lifecycle from ideation to launch,

ensuring alignment with company goals and user needs.

 Define production vision, roadmap, and strategy based on market

trends, competitive analysis, and customer feedback.

 Collaborate with engineering, design, marketing, and operations

teams to prioritize features and enhancements.

 Conduct user research, gather feedback, and analyze metrics to

continuously improve production performance and user satisfaction.

 Define and prioritize production features and requirements, writing

clear and concise user stories and acceptance criteria.

 Work closely with development teams to ensure timely delivery of

features and releases.

 Drive product launches, including coordinating with marketing,

sales, and support teams to ensure successful execution.

 Monitor and analyze production metrics, user feedback, and industry

trends to identify opportunities for innovation and growth.

 Stay informed about technology advancements and regulatory

developments to ensure production compliance and competitiveness.

Requirements:

 Bachelor’s degree in Business Administration, Computer Science,

Engineering, or a related field (or equivalent practical experience).

 Proven experience as a Production Manager or similar role,

preferably in the fintech industry.

 Strong understanding of financial technology and its applications.

 Experience with agile development methodologies and production

management tools (e.g., JIRA, Trello).

 Excellent analytical and problem-solving skills with a data-driven

approach to decision-making.

 Exceptional communication and leadership skills, with the ability to

influence and collaborate effectively with stakeholders at all levels.

 Strong organizational skills and attention to detail, with the ability to

manage multiple priorities and projects simultaneously.

Job Scope

1. Generating Monthly Financial Report
2. Compiling invoices and documents for reports
3. Make transactions using corporate bank account
4. Data entry
5. Payroll duties
6. Using ERP software
7. Communicating with HQ employees in Busan when required
8. Liasing with clients or contractors when required
9. Other ad-hoc duties instructed by Branch Manager

Requirements

• Korean Language Skills (literal and speaking)
• Willingness to learn and adapt
• ITE Education or higher (Individuals who did not graduate are welcome to apply)
• Able to start work as soon as possible
• Singaporean/PR only

More about position

• Full-time position
• Korean working environment (Korean Language is used as primary language instead of English)
• Working hours : Monday to Thursday - 0800 to 1700, Friday - 0800 to 1630, Weekends - Closed

This role is responsible for providing support to the reporting manager in the development of workforce solutions and workforce solution products for our clients. Specifically, this will include working with country stakeholders to design and price complex workforce solutions. This includes working on sales opportunities but also best practice initiatives to improve and enhance capability within the region.
In addition to working on specific sales opportunities, the role develops comapny product offerings, and solution-related sales collateral. This involves customer research, competitor research, partner research, product builds (in collaboration with relevant stakeholders), case study or reference searches, white paper searches, and tailoring of sales collateral.

Experience/Qualifications:
Essential:

• Sound technical skills and relevant experience
• Prior experience in a pre-sales, business analyst role and/or good analytical skills
• Experience working in a products/service solution focussed business
• Ability to work under tight timelines in a demanding environment
• Good communications and interpersonal skills
• Ability to analyse and reengineer business processes
• Possess a commercially-focused outlook including understand complex commercial models and P&Ls
• Good verbal and written communication skills
• Capability with Microsoft Office Product including advanced Excel Skills.

Desired:

• Prior experience designing and undertaking consulting engagements for clients
• Demonstrated understanding of various HR solutions technologies
• Awareness of market trends and current issues in HR management
• Prior project management and problem solving skills

• Training & Development
• ACTA certification
• Standup Trainer
• Degree / Diploma in HR

Responsibilities

• Support in reviewing and implementing the Company’s workforce planning and training initiative
• Conduct learning needs analysis
• Source and qualify training provider
• Plan, develop and implement learning interventions, training programs and e-learning modules
• Deliver programs and evaluate effectiveness of training programs and initiatives
• Perform training administrative duties
• Collaborate with business units to forecast manpower requirements
• Conduct workforce analysis to project future needs and develop workforce planning solutions
• Analyze capacity and competency gaps between workforce demand and supply
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments
• Participate in key strategic workforce planning projects and initiatives

Requirements:

• Possess a Degree / Diploma in HR
• Possess ACTA certification is preferred
• Possess 2 years’ working experience in Learning & Development in Curriculum Design, Instructional Design, and Content Development
• Possess Standup Training experience
• Prior experience in Workforce Planning is preferred
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• Proficiency in MS Office and content creation tools eg. Adobe Creative Suite, Canva, etc
• Ability to develop new plans and initiatives, including the use of technology
• Excellent interpersonal, written communication and presentation skills

To apply please click on the APPLY NOW button or email your resume with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment

• Salary drawn for each past & current employment

• Expected Salary

• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

Job Description: Admin Executive

Location: Singapore

Position Overview:
We are seeking an organized and detail-oriented Admin Executive to manage and support essential administrative functions. The ideal candidate will ensure efficient office operations and uphold company standards in various administrative tasks, including monthly claims processing, petty cash management, travel bookings, and office supplies coordination.

Key Responsibilities:

1. Monthly Claims Processing: Compile, review, and submit monthly claims in a timely manner, ensuring accuracy and adherence to company policies.
2. Petty Cash Management: Maintain and manage petty cash transactions, reconcile expenses, and prepare financial reports as needed.
3. Basic Accounting Duties: Assist with basic accounting tasks such as data entry for financial transactions, maintaining records of accounts payable and receivable, and supporting month-end financial closing activities.
4. Travel Bookings: Coordinate and book travel arrangements for employees, including flights, accommodations, and other travel-related needs.
5. Stationery and Pantry Supplies Ordering: Monitor inventory levels, order necessary office supplies and pantry items, and ensure timely replenishment to avoid disruption.
6. Office Management: Oversee day-to-day office operations, maintaining a well-organized and efficient work environment.
7. Office Upkeep: Ensure that the office premises are clean, safe, and conducive for work by liaising with external vendors and service providers for maintenance and repairs as required.
8. Administrative Support: Provide general administrative support to various departments as needed, including document preparation, scheduling meetings, and handling correspondence.

Requirements:

• Proven experience in administrative roles or a similar position.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic knowledge of accounting principles and financial procedures.
• Ability to work independently and as part of a team.
• High attention to detail and commitment to quality.

Overview:
At Oldendorff, we carry 320 million tons of bulk and unitized cargo worldwide, with 14,000 port calls annually across 125 countries. Operating an average of 700 chartered and owned ships, we value adaptability, reliability, and team spirit in a rapidly changing international setting. We seek an organized, hands-on, and service-oriented Administration Manager to join our multicultural Singapore team, supporting office-related functions and administration projects from A to Z.

Key Responsibilities:

· Oversee the planning and ordering of corporate merchandise to ensure we have the right items.

· Support with various office operations (seating arrangements, mobile phone plans, lunch services, business card requests and courier services).

· Track office assets to ensure they are well-maintained and support a smooth work environment.

· Assist new joiners and employees with any administrative inquiries or requirements.

· Manage office bill processing, ensuring accurate records and timely payments within budget.

· Build and maintain positive relationships with tenants through effective contract management and prompt responses.

· Foster strong relationships with vendors and suppliers, including managing contract negotiations and performance evaluations.

· Assist with office maintenance activities to ensure compliance with safety standards and operational efficiency.

· Track expenses and prepare reports to provide insights into spending, ensuring adherence to budget.

· Oversee operations of bunker apartments, managing maintenance and tenant communications effectively.

· Manage warehouse inventory by monitoring stock levels and organizing storage for efficient order fulfillment.

· Assist with onboarding and offboarding processes in close collaboration with HR and Travel Desk

· Assist with planning and managing events ensuring all administrative aspects are handled effectively.

· Provide backup support for the Singapore administration team as required.

· Be available for after-hours or weekend maintenance work when necessary.

Requirements:

· Service-oriented, approachable, and willing to go the extra mile

· Strong team player with effective communication and interpersonal skills

· Previous experience in office or administrative roles.

· Comfortable speaking and writing in English.

· Familiar with Excel, Word, and Microsoft 365.

· Able to think on your feet, multitask, proactive and handle pressure with ease

· Experience in event organization is an advantage

This role involves secretarial and administration support to senior executives. Additionally, the role will also require planning, organizing, and executing internal company events. The individual will need strong communication and coordination skills to work effectively with various internal and external stakeholders. Handling and safeguarding confidential information is a critical aspect of the job.

Key Responsibilities

Secretarial Administration

· In charge of the day-to-day administrative functions for the whole office.

· Provide full range of secretarial and administrative support to senior executives

· To coordinate and facilitate to executive’s calendars to arrange appointments, meetings and overseas trip.

· Handling expense claims and general administration activities

· Handle correspondence, including emails and phone calls, and respond to inquiries promptly

· Maintain filing systems and ensure all documents are organized and up to date

· Take charge of all facility management matters such as maintaining office equipment.

· In charge of the procurement and administration of all office supplies and pantry supplies.

· Organizing company events and staff activities.

· Handle corporate and staff gifts and hamper.

· Support various projects and any other ad-hoc duties as assigned

Event Management

· Plan and manage end-to-end event logistics for biannual General Management Meetings (GMM), including venue, scheduling, and vendor coordination.

· Oversee event registration, attendee communication, and distribution of materials and agendas.

· Work closely with stakeholders such as board members, managing directors, and vendors to ensure smooth event execution, including handling hotel, visa, transport, meals, and other logistics for HODs and attendees.

· Provide secretarial and administrative support to HODs, including room bookings and scheduling throughout the event planning process.

Requirements

· Minimum Diploma in Business or other related field

· Proficient in Microsoft Office

· Minimum of 6 years’ experience with overall administrative secretary and some experience in end-to-end event management will be preferred. Secretarial experience at management level will be preferred.

· Able to multi-task and work in a fast-paced environment. Meticulous & attention to detail with a positive attitude.

· Highly professional manner and strong work ethic

· Twice a year travelling is required for GMM

· Good communication skills in English and Chinese, both written & spoken, are required for this role in order to liaise with China counterparts.

Administration Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.

• Developing, reviewing, and improving administrati

• Hiring, training, and evaluating employees and taking corrective action when necessary.

ve systems, policies, and procedures.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Collecting, organizing, and storing information using computers and filing systems.

• Overseeing special projects and tracking progress towards company goals.

• Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

• Experience in a related field, such as management or financial reporting, preferred.

• Exceptional leadership and time, task, and resource management skills.

• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

• Proficiency with computers, especially MS Office.

• Ability to plan for and keep track of multiple projects and deadlines.

• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

• Willingness to continue building skills through educational opportunities.

Job Overview

We are seeking a dynamic and experienced Human Resources & Administration Director to lead our HR and administrative functions in a fast-paced outsourced cleaning services environment. The ideal candidate will be responsible for developing and executing HR strategies, managing employee relations, ensuring compliance with local labor laws, and overseeing the administrative operations of the organization.

This role requires strong leadership skills, a strategic mindset, and the ability to work effectively with a diverse workforce across multiple locations.

Key Responsibilities

Human Resources Management

• Strategic Planning: Develop and implement HR strategies aligned with the company’s goals and operational needs.
• Recruitment & Retention: Oversee the recruitment process to attract and retain top talent. Manage workforce planning and succession planning initiatives.
• Employee Relations: Foster a positive work environment by managing employee relations, addressing grievances, and ensuring high employee morale.
• Training & Development: Design and implement training programs to enhance employee skills and career development.
• Performance Management: Oversee performance appraisal systems to ensure fair evaluations and recognition of top performers.
• Compensation & Benefits: Develop competitive compensation and benefits packages while managing payroll processes.
• Compliance: Ensure compliance with local employment laws, regulations, and company policies.

Administrative Leadership

• Policy & Procedures: Develop and enforce administrative policies and operational procedures to optimize efficiency.
• Office Management: Oversee administrative functions, including facilities management, vendor contracts, and resource allocation.
• Health & Safety: Ensure compliance with workplace health and safety standards, particularly in cleaning operations.
• System Implementation: Lead the implementation of HR and administrative systems to improve workflow and efficiency.

Team Leadership

• Lead, mentor, and manage the HR and administrative teams to achieve department objectives.
• Promote diversity, equity, and inclusion within the organization.

Qualifications and Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. A Master’s degree is a plus.
• Experience: Minimum of 8–10 years of HR and administration experience, with at least 5 years in a leadership role. Experience in the cleaning or facilities management industry is preferred.
• Knowledge: Strong understanding of Singapore labor laws, HR best practices, and administrative processes.
• Skills:
  • Excellent interpersonal and communication skills.
  • Strategic thinking and problem-solving abilities.
  • Proficiency in HR management systems and Microsoft Office Suite.
  • Strong organizational and multitasking skills.

Why Join Us?

• Opportunity to lead and shape the HR and administrative functions in a growing organization.
• Collaborative and supportive work environment.
• Competitive salary and benefits package.
• Contribute to a business that positively impacts communities through essential cleaning services.

How to Apply
Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience and why they are the right fit for this role.

Application Deadline: 15 Dec 2024
Email Applications to: [email protected]

We are an equal opportunity employer and value diversity in our workforce.

To assist with office administrative and accounting for the Singapore office of Solis Marine.

Primary duties and responsibilities

Accounting

• Assist with maintaining records relating to ongoing work and work completed.
• Preparation of invoices for work completed/ in progress, debit and credit notes, payments, issuance of cheques/ TT and bank reconciliation.
• Preparation of intercompany invoices and assist with the posting of transactions (Quick Books or Zero).
• Maintain records and process monthly business and personnel expenses incurred.
• Assist with the preparation of monthly management accounts/ reports (P&L, accounts payable/ receivable)
• Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters
• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Group Accountant during annual audit process.
• Assist with payroll, CPF and any other required statutory submission.
• Liaise with Group Accountant as required.

Administrative

• Provide administrative support with regards to data capture on CRM, including enquiries, jobs confirmed and updating client details.
• Provide administrative support for consultants with regards to timesheets, monthly expenses etc.
• Assist consultants with any administration work, data capture, preparation of survey reports or correspondence relating to any ongoing work in progress.
• Assist with document control, filing and retention of records on Dropbox.
• Maintain records of all subscriptions/ license and arrange for renewal as required.
• Assist with obtaining quotations for the procurement of new equipment, software or other assets as well as attending to repair and maintenance requirements as needed.
• Assist with marketing activities as required.

Requirements

• Diploma or graduate with a qualification in Finance/ Accounting/ Banking/ Business Administration.
• 1-2 years of work experience in the accounting field.
• Effective verbal and written communication skills.
• Attention to details, high level of accuracy, efficiency, and accountability.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• PC literate (Excel, Word, PowerPoint).
• Fluent in spoken and written English. Possession of any additional languages will be an advantage.

Life Community Services Society is a social service agency serving children & youth from low-resourced, vulnerable and at-risk backgrounds. Our vision is for every child to be the best that they can be, through our mission of empowering children and families through care and mentoring.

The successful applicant shall be self-motivated and passionate about the work that our organisation is doing in making a difference to the children from vulnerable backgrounds. He/She should have a heart of compassion, integrity and maturity, and is able to be a good team player.

Job Description

You shall work under the direction of the Finance Manager. Your key responsibilities include:

Financial Management

• Responsible for finance functions including month-end and year-end closing.
• Maintain partial or full set of accounts, including audit schedules.
• Maintain full set of accounts across LCSS’s programmes and student care centres, including maintaining general ledger
• Process vendor payments and staff claims.
• Cashflow management to support operational needs.
• Prepare and submit quarterly GST reports in compliance to statutory requirements.
• Ensures compliance with audit and statutory requirements.
• Reporting for government grants and funding received.
• Process donations and issue tax-deductible receipts for qualifying contributions.
• Monitor and manage fixed deposits and other investments.

Management Reporting

• Analysis of budget and year-on-year financial variances.
• Assist in the preparation of financial forecasts and annual budgeting.
• Prepare periodic management reports to support management’s decision-making.

Governance and Risk Management

• Assist in preparing board governance documentation to maintain compliance and support best practices.
• Provide administrative support for risk management activities, including organizing documentation and reporting on compliance.
• Ensure adherence to LCSS policies and statutory requirements by assisting in routine compliance checks.
• Assist in ongoing initiatives to drive improvements in business processes and corporate governance.

Administrative Support

• Provide support to the corporate office’s administrative functions, ensuring smooth daily operations.

Other Responsibilities

• Undertake any additional duties or ad-hoc projects as assigned by the CEO or Deputy Director, Corporate Services.

The desired candidate should be/possess

• Diploma or Degree in Accounting or related field, or equivalent relevant qualifications.
• Minimum 2 to 3 years of relevant experience, with experience in the social services sector preferred but not necessary.
• Familiarity with Singapore Charity Accounting Standards and Corporate Governance for Charities.
• Proficiency in accounting software (e.g., MYOB).
• Proficient in Microsoft Office, particularly Excel (including VLOOKUP functions).
• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Candidates with a mid-career change and some background in finance will be considered.

Interested applicants please submit cover letter and resume indicating expected salary & availability.

Contract: 6 months

Job purpose:

Provide Administrative and Logistics support for day-to-day operations and ad hoc duties.

Responsibilities:

· Support set up of facilities for meetings and events

· Issue/receive loan items for events & office use

· Support office supplies stock take and issuance to user divisions when required

· Collate the billings of vendors for admin-related services

· Check the billings are in accordance with the services and contract price

· Record all the billings for analysis

• Support building and facilities management activities
• Administer pantry and stationery items
• Assist in stock-taking and inventory management
• Source vendors for products and services
• Data entry
• Other duties assigned by RO/ HOD

Requirements:

Skills and Competencies:

· Communication skills,

· Interpersonal skills

· Planning and multi-tasking

· Attention to detail

· Data Entry

· Proficient in Microsoft Office

Qualifications:

· “N” Level and above

· No work experience is required

· Basic data entry experience will be an advantage

Job Description: Accounts and Administrative Executive

We are looking for a meticulous and organized Accounts and Administrative Executive to join our team. The successful candidate will be responsible for managing various financial and administrative tasks to ensure smooth daily operations.

Key Responsibilities:

E-Invoice Management: Generate and process e-invoices on the NTUC portal.

Accounts Receivable (AR): Manage AR updates and knock-offs.

Cash Handling: Collect, count, and report daily cash collections.

General Journal and Payment Journal Entries

Mail Management: Check and manage incoming mail

Banking: Deposit cheques and cash sales as needed.

Cheque Records: Log cheques from drivers.

Accounts Payable (AP): Enter and reconcile invoices.

Document Management: Scan and save documents.

Expense Tracking: Track and report expenses for approval.

Vehicle Management: Handle administrative forms and cashcard topups for delivery trucks

And any other adhoc duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Accountancy or equivalent
• Strong attention to detail and accuracy in financial documentation.
• Meticulous, pro-active with positive attitude and willing to learn & work independently
• Proficiency in Excel
• Familiarity with platforms like Lark, NTUC portal and Microsoft Dynamic 365 is a plus.
• Good organizational and time-management skills.
• Ability to work independently and support cross-departmental tasks.

What We Offer:

• Competitive salary package.
• Close tight knit supportive family work environment.
• Informal casual workplace

If you are a proactive individual with a knack for numbers and administrative processes, we would love to hear from you! Apply now to be part of our dynamic team.

Salary to commiserate with experience

5 day work week

(Mon to Thurs 8am to 6pm, Fri 8am to 5pm)

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Position Overview:
We are seeking a dedicated and detail-oriented Admin Executive to support the Business Unit Head of our Steel division. The successful candidate will manage a wide range of administrative tasks, including travel arrangements, expense claims, and visa processing, to ensure smooth daily operations. This role requires exceptional organizational skills, discretion, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

1. Travel Coordination:
   Arrange domestic and international travel, including flights, accommodations, and ground transportation.
   Manage travel itineraries and ensure alignment with schedules.
   Handle travel-related issues or changes promptly.
2. Expense Management:
   Process and verify expense claims for the Business Unit Head.
   Ensure compliance with company policies and maintain accurate records of expenses.
3. Visa and Documentation Support:
   Coordinate and process visa applications for business travel.
   Manage and maintain valid travel documents, including passports and work permits.
4. Administrative Support:
   Schedule and organize meetings, including preparing agendas and meeting minutes.
   Maintain an organized filing system for documentation and correspondence.
   Assist with drafting and editing reports, presentations, and emails.
5. Office Management:
   Liaise with internal teams and external vendors to ensure efficient workflow.
   Order office supplies and manage inventory as required.
6. Ad Hoc Tasks:
   Provide support on special projects or assignments as directed by the Business Unit Head.
   Handle confidential information with utmost discretion.

Requirements:

• Diploma or degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or secretarial role, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage time effectively.
• Familiarity with visa and travel processes is an advantage.

Responsibilities

• Administrative and clerical support in Credit & Administration
• Preparation of documents and data entry
• Liaison with customers and suppliers
• Filing and data-imaging
• Reception duties on rotation basis
• Perform other duties as assigned from time to time

Requirements

• GCE “N” Level or ITE (Office Skills) or equivalent
• Minimum 2 years of relevant working experience preferably in Banking and Financial Service industry
• Proficient in Microsoft Office Applications
• Possess good communication skill and initiative
• Pleasant personality with good interpersonal and communication skills (good telephone etiquette)
• High level of patience, good stamina, perseverance and tact when dealing with customers
• Diligent with initiative and a team player
• Knowledge on Block Discounting and/or Leasing operation would be an advantage.
• Able to start work immediately would be an advantage
• Only Singaporean

Interested candidate who meets the essential prerequisites, please apply with your detailed resume, stating current and expected salary and contact telephone number.

We regret that only shortlisted candidates will be notified.

Data Protection Notice – Your “personal data” (as ascribed by the Personal Data Protection Act 2012 of Singapore as amended, revised or re-enacted thereto from time to time (PDPA)) is collected and may be used and/or disclosed for the purpose of determining your suitability for a position with us. These personal data may be disclosed to entities or parties to whom disclosure of personal data is reasonably necessary for the stated purpose, including to verify or obtain additional information from education institutions and current/previous employers. The personal data of unsuccessful applicant may be retained to be considered for future job opportunities. If you provide us with any personal data relating to a third party (e.g. information of your dependent, spouse, children and/or parents), by submitting such information to us, you represent to us that you have obtained the consent of that third party to you providing us with their personal data (Third Party Personal Data) for the purpose stated in this Notice (Third Party Consent). We only collect and use personal data which are relevant. We seek your clear and unambiguous consent to the said collection, use and/or disclosure, and also, your confirmation regarding the Third Party Consent.

Responsibilities:

• Basic site infrastructure management and monitoring
• NetApp storage file sharing solution admin support
• Local application support: user account, shopfloor domain account synchronization
• Local application support: architecture specification maintenance and update, firewall flow matrix, coordinating with global support in case of incident.
• Cyber security support on local applications / local infrastructure: patching, cyber compliance status

Requirements:

• Strong communication skills
• IT support processes: Incident management, change management,
• Expertise / knowledge about IT infrastructure foundations: Network/Firewall/VM (virtual machine)
• Windows servers / Active Directory
• Knowledge on application architecture

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• Dealing with email enquiries
• General office management such as ordering stationary
• Organising travel and accommodation for staff and workers
• Possibly maintaining the company accounts
• Managing the recruitment and work pass process, insurances, dormitory arrangement.
• Ensure timely preparation and accuracy of monthly payroll, CPF submission and Income Tax clearance
• Support current and future business needs, ensure legal compliance throughout manpower management
• Work closely with the General Manager to monitor day to day businesses and able to handle tasks assigned by the GM.

Responsibilities:

· To provide sales administrative support to the Sales Team.

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated
• Administrative experience in the sales department is a plus

Full-Time job - Natural health products industry

French company seeking support in sales and commercial administration/ operations (local and export) - reporting to and assisting directly to the Managing director

Work location: Tai Seng MRT/ WFH

Position available immediately

• Company point of contact for clients and prospects, you will answer commercial questions by phone or email and you will arrange that the necessary info or required actions are shared with the company relevant departments involved (Accounts & Admin, Management, marketing, HQ, etc.).
• Collecting, processing, keeping up to date and following up on commercial information in our CRM database.
• You are responsible for the administration that results from our commercial activities and ongoing client (drafting Purchase Orders, Invoices, Packing List, shipping documentation, following up on payments, gathering client information, setting up client files, drafting contract renewals, proposals, reports, etc.)
• Inventory management for e-commerce activity and attending to occasional customers who come collect their orders..
• B2B (Distribution) and B2C (E-commerce) exposure. customers relationships (correspondence).
• You will work with the sales and marketing team to support them in their activities such as organizing events and following up on the commercial information that result from these activities. (Attend to and help organise events, product trainings and exhibitions etc.., draft presentations)
• You are a team player and will work closely with every department in the company, and maintain regular communication with everyone from the team (including HQ in France)
• You should be able to create report based on sales results/ performances.

Requirements

• Diploma or above, preferably graduated in fields related commercial/ administrative or 3-5 years working experience in similar position.
• Preferable experience working with CRM or ERP
• Fluent in English - Mandarin or French a plus -
• Good command of written English is necessary for correspondance with clients
• Strong communication and inter-personal skills – organised & good in planning
• Engaging personality able to build relationship with clients and prospects
• Team player you will be liaising with all departments in the company
• Good command of Microsoft Office Tools (Excel, Word, PowerPoint)
• You will be required to use Apple computer environment
• Hands on, positive and can-do attitude
• Willing to learn, take responsibilities and evolve