Assist with day-to-day general office support and administration duties.
RESPONSIBILITIES :
HR Administration
- Issuance of office equipments and PPEs during onboarding for new joins (issue laptops/monitors, company tees, access cards, company mobile phones, safety shoes etc), and co-ordinate the return of office equipments during off-boarding for resignees.
- Register and de-register all new joins/resignees on facial recognition devices.
- Update company phone list every staff movement (i.e., if new joins, resignees).
- Assist HR department in company events, functions, and exhibitions.
- Arrange and co-ordinate training courses, update of training records for employees.
- Maintain, file, and store all appropriate documents in a professional manner.
- Coordinate Medical checkups for new joins (pre-employment medical checks).
- Handle other ad hoc assignment as required.
Office Administration:
- Manage and oversee all day-to-day general administrative duties (e.g, ordering of company tees, PPEs, office stationery, pantry supplies etc).
- Apply, Renew, Terminate office-related phone lines, service line packages, and Cabcharge cards for eligible employees.
- Arrange for mailing/receiving of letters.
- Liaise with IT department from HQ relating to IT equipments such as set up of photocopy machines, laptops and monitors, maintain and update IT inventory list for IT department.
- Upkeep and maintain copier machines.
- Maintain the professional appearance of meeting rooms and general offices.
- Co-ordinate all guest visitations and prepare beverages for meeting (if necessary).
Others:
- Support facility management matters such as warehouse and office cleaning services, arrange for pest control (warehouse and office) and liaise with external vendors.
- Upkeep of First Aid kits (check for expiry dates/re-stock as required)
- Handle preparation and submission of government surveys.
- Other ad-hoc admin projects/duties as assigned.
REQUIREMENTS :
· Minimum GCE ‘O’ levels/ Diploma in Business Administration/Human Resources or equivalent
· Minimum two (2) years in relevant experience in relevant fields.
· Proficiency in English, with basic written and spoken skills.
· Good knowledge in HR compliance and regulation.
· Positive work attitude, good communication skills and meticulous with an eye for details.
