Reception (10%)
- Answer occasional incoming calls professionally and connect to the respective stakeholders
- Attend to guests/ visitors and direct them to the respective hosts where necessary
- Maintain a neat and tidy reception area for a professional and comfortable general office space
General Admin (40%)
- To work with the third-party service provider to make flights, transportation, and accommodation arrangement in accordance with the company’s policy.
- To support and coordinate meeting arrangements for office and its visitors.
- To manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement
- To coordinate courier / despatch services and distribute incoming mails / documents (if any).
- To manage office pantry and office storage space.
- To plan and bring to life office festive decorations.
- Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as & when required.
- Coordinate and order company business cards for employees.
- Consolidate stationery requests for HR department and order monthly.
- Renewal of admin building or business-related licenses and tenancy agreements
- To record all Gifts, and Entertainment Declarations in the company’s register as per policy.
- To coordinate sponsorships given to external associations / charities.
HR Admin (50%)
- Provides administrative support which includes checking of claims, updating organisational chart, business cards, ID tag and processes purchase orders to the department.
- To work with HR Operations team to review Admin budget on quarterly basis.
- Admin budget includes of HR expenses, office facilities expenses, stationary, postage, courier etc.
- Monitor quarterly expenses to ensure the utilisation are within budget
- To work with line managers in assigning and preparing of work desk for new joiners / exits.
- To prepare and issue new hire orientation gift pack.
- To support application of work permits.
- To track compliance training status and drive for completion.
- To work closely with company Recreation Club in running engagement activities.
- To coordinate monthly staff welfare (free products) and weekly fruits day.
- To support some internal employee communications.
- To assist in planning Annual Health & Safety Day for all employees.
- To support employee health and safety related matters.
- This role does not have direct people management responsibilities.
- Others
- Provide other support as needed
- Assume responsibility for any ad-hoc tasks as directed
- Collaborate with other internal and external resources as appropriate
Requirements:
- At least 1 to 3 years of relevant working experience in administrative duties
- Diploma in Business Studies/Administration/Management, Secretarial or equivalent
- Mature, independent and results-oriented
- Good in MS Word, Excel and Outlook
- Possess strong organisation skill and meticulous
- Pleasant personality with good interpersonal and communication skills
- Organised and meticulous
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
We regret to inform that only shortlisted candidates will be notified.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin
