Some of the things you’ll be doing:
Reception
- Receptionist duties such as receiving and attending to visitors / guests in a welcoming and professional manner
- Handling incoming calls, attending to enquiries and transferring as appropriate.
- Scheduling meetings and appointments, managing the office agenda, meeting rooms.
- Coordinating of incoming and outgoing mail and packages.
General admin
- Provide full office administrative and secretarial support including, events coordination, liaising with IT support and vendors.
- General administration and maintenance such as office storage, Logistics preparation for staff workstations, access cards, laptops, stationaries, booking of meeting rooms, local and overseas courier arrangement and other office fixed assets.
- Administrative requests made by the team, record the request on log sheet and to carry out the work request.
- To ensure vendors invoices are processed and sent to Finance on a timely manner. This includes consolidating the supporting documents and submitting them together with the invoice.
- Generate end of month report such as Biostar to ensure Door Access list are up to date with the recent logs. To ensure the system is up and running for onboarding/offboarding purposes.
- Generate monthly Google form to extract the manpower list and to ensure no lapses with MOM regulations.
- Overseeing all office supplies and arrange for servicing/maintenance.
- To keep track of pantry & stationary supplies and ensuring that order has been placed on a timely manner.
- Ensuring cleanliness and tidiness of the office and to maintain housekeeping standard according to company’s regulations.
- Any other duties as assigned.
Business Units Related
- Mail Processing which includes collection, sorting, scanning and file to the relevant folders
- Scanning of work documents for departments.
What technical skills, experience, and qualifications do you need?
- 3-5 years of experience as front desk receptionist, admin or similar role preferred
- Able to work independently with minimal supervision
- Ability to be resourceful, pro-active & responsible
- Projects professional attitude and image
- Excellent organizational skills
