Primary Objective(s) of Position
- Responsible for the Engine Order Management functions and Application team’s engineering and administrative matters.
Duties & Responsibilities
- Preparation of engine/genset configurations for order placement to Caterpillar, as instructed
- Compile and consolidate all necessary documentation required for engine/gensets order placement for review and authorization by management before transmission of order to Caterpillar
- Order processing and order placement of engines/gensets through Caterpillar’s Engine Order Management Process
- Co-ordinate closely with Caterpillar on all engine/gensets orders
- Prepare and update engines order status report
- Receive engines/gensets & attachment into SAP system
- Monitor all engine/genset inventory and co-ordinate with Warehouse regarding storage, maintenance and shortage of shipment parts
- Check and verify store receipt of engines/gensets for short – shipped items
- Prepare Purchase Requisition (PR), and liaise with the Parts Department and Suppliers
- Maintain and update work orders in the system
- Make error-in-shipment/accident claims and monitor parts arrival status when required
- Check and monitor claim status(es)
- Prepare and update engines inventory status report
- Update all engine shipment and delivery arrangement and status from Caterpillar
- Assist Application Engineer to compile engine/genset configuration and Cost Build-Up for customers
- Prepare engine/genset quotations and customer engine Purchase Orders (PO)
- Fulfill other ad hoc duties as assigned from management
Person Specifications
- Possess a degree in Electrical/Mechanical Engineering
- At least 1 years of working experience in related industry;
- Proficient in Microsoft Office applications (Word, Excel & PowerPoint)
- Possess good interpersonal and negotiation skills
- Possess a high propensity for accurate information
- Highly organized to meet schedules and deadlines
- Able to write and correspond with external parties and internal departments
- Able to travel as and when required
- Knowledge on engines and gensets is a plus
- Knowledge of SAP system is a plus
