Job Summary:
We are seeking a proactive and detail-oriented Senior Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a wide range of responsibilities including tender witnessing, vendor management, logistical coordination, and administrative support.
Responsibilities:
Provide administrative support including, but not limited to:
- Supervise outsourced cleaning services and ensure cleanliness standards are met, direct reporting is not required.
- Manage pantry and stationery stock inventory for HQ and other office sites.
- Oversee vendor contracts and manage inquiries and quotations.
- Tender witnessing.
- Raising purchase orders, performing goods receipt, and verifying invoices for payment processing.
- Attend and escort contractors for service and maintenance work.
- Coordinate and execute logistic arrangements for meetings and events.
- Maintain efficient paper and electronic filing systems.
- Assist with fixed assets acquisition and disposal.
- Provide administrative support for staff onboarding and offboarding processes.
- Perform ad-hoc duties and tasks as assigned by the Manager.
Requirements:
- Minimum GCE ‘N’/’O’ level.
- Candidates with relevant administrative experience in an office-based environment will have an advantage.
- Well organized, adept at prioritizing tasks, and proficient in handling and addressing urgent issues.
- Excellent communication and interpersonal skills.
- Strong commitment to teamwork and able to collaborate effectively with colleagues to achieve shared goals.
- Able to perform tasks with minimal supervision and able to work in a fast-paced environment.
- Proficient in Microsoft Office in particular Word, Excel and Outlook.
- Flexibility to commute to other office sites, when required.
- Candidates who can start immediately or at short notice will be preferred.
