ROLE SUMMARY:
The Event Executive supports the planning and delivery of themed events and daily programmes at trade shows. Working alongside Sales, Marketing and Operations divisions, the Event Executive will be part of a team that develops trade show programmes and help ensure all elements are aligned to create a successful event
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Pre-Event and Post-Event
- Project coordination and execution of themed activities
- Administer and follow up on contractual commitments
- Production of POSM items and other event materials, including event brochure, rule books, food menus, badges, tickets, signage, posters, certificates, gifts, prizes, maintenance of event website etc
- Source vendors and manage ordering and production processes
- Administer online registration, payment and participant database
- Coordinate travel and accommodation arrangements
- Handling enquiries in writing and on phone
- Coordinate event operations and logistics requirement
- Coordinate on-site manpower and other resources
- Post event follow ups and project closing matters
- Perform additional duties as assigned
During Event
- On-site event coordination to ensure successful execution of the event
- Coordinate with internal and external personnel for on-site operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, transportation, registration needs, secretariat requirements, meals, etc.
- Coordinate manpower and other resources on-site
- Coordinate event related arrangement for international delegates/participants
- Preparing delegates/participants information packs and papers
- On-site management of event from start to end, managing the flow of programmes, ensure all requirements are met, liaison with vendors and sponsors
- Handles registration, enquiries and troubleshoot issues on-site
- Coordinates the setup and teardown of the event
