Key Responsibilities include:
- Managing project document flows between client and users in strict accordance with security requirements
- Coordinating the setup of file management/archival system in line with industry information management best practice
- Supporting system users to ensure understanding of system and process requirements
- Maintaining document archives - Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements
- Fulfilling document retrieval requests
- Conducting periodic audits to ensure adherence to document control process and procedure
- Liaising / co-ordinating with Management team
- Providing monthly document analytics report using agreed KPI's that focus on performance and quality
- Proficiency in communication and coordination skills
- Supporting the preparation of Monthly Project reports
- Performing technical admin support for project team
The Candidate should meet the following requirements:
- Minimum Degree or equivalent
- Minimum 10 years document control experience
- Communicate and liaise with teams to ensure consistency in document control
- Experience in large, complex projects. Project size ranging from S$10Billon to S$15Billion
- Be Proficient with EDMS, Bentley ProjectWise, Oracle-Aconex, Newforma, Excel, Word, SharePoint, Power BI, Power Pivot and PowerPoint
- Familiar with LTA DAR submission process
- Familiar with requirements specifications, systems assurance database (ComplyPro)
- Must have RFI & Submittal workflow and work schedule knowledge
- Able to provide training session to junior staffs
- Be well organised and systematic
- Possess good communication skill
To apply for this post, please forward your full CV with a covering letter detailing why you feel you are suitable for the role to: [email protected] Please clearly state in the subject “Application for “Senior Document Controller” in the subject heading.
