Facilities Coordinator (Soft Services)
The facilities Coordinator (Soft Services) will oversee the coordination and management of services which are critical to the overall comfort, cleanliness, productivity and well-being of our Client Singapore offices. The coordinator is responsible to coordinate with external contractors, vendors and
internal stakeholders to ensure a positive and functioning work environment for our employees.
Detailed Work scope
- Timely response to all requests submitted by employees.
- Oversee all cleaning services provided by 3rd party vendor and ensuring highest quality cleanliness standard.
- Stock taking and end-to-end procurement of all office supplies required for office operations,
- including but not limiting to stationery, first-aid kits supply, access cards and office dry pantry
- items
- Oversee all pantry equipment such as vending machines, coffee, tea machines and water
- dispensers, to ensure they are working in optimal condition.
- Manage employee’s access cards and access into Office Building, including but not limited to
- printing of access cards, timely configuration or de-activated of their building access with either
- Facial Recognition or card access via BMO, and providence of accurate office access for
- employees.
- Manage and coordinate the request for printing business cards and mobile phone contracts.
- Coordination for season parking requests with Building Management Office (BMO) and ensure
- that the active season parking list is up-to-date and facilitate verification of payments to BMO, if
- required.
- Coordination for car rentals and transportation arrangements, upon request
- Develop fire safety procedures and spearhead bi-annual fire drill exercise and table-top exercise
- for safety wardens.
- Maintain up-to-date list of first aiders and support in organizing training sessions for employees
- with accredited providers.
- Facilitate in the booking of non-bookable manager rooms, when required.
- Develop office best practices in improving office environment and provide communication
- content for such practices.
Job Requirement
- At least 3-5 years of Facilities professional experience
- Strong Facilities knowledge and experience;
- Able to handle manual duties and perform regular facilities inspections;
- Pro-active, independent, able to work with minimal supervision and perform under pressure;
- Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
- Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).
