Interested applicants are invited to apply directly at the NUS Career Portal.
Your application will be processed only if you apply via NUS Career Portal.
We regret that only shortlisted candidates will be notified.
Job Description
General Administration
- Processing admissions and general coordination between internal departments within NUS and external parties
- Liaising with contracted lecturers, or external internship supervisors for needful documents and information
- Meeting coordination with internal and external parties
Event Logistics
Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:
- Venue booking and setup
- Vendor management (catering, equipment rental, etc.)
- Participant registration and attendance tracking
- On-site management during events
- Post-event breakdown and debrief
- For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.
- Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.
- Serve as the point of contact for participants, responding to inquiries and providing necessary information.
- Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.
Marketing Collateral Creation
Development of marketing materials for each event, including:
- Digital content (emails, social media posts, website updates)
- Printed materials (brochures, banners, event programs)
- Branding assets to ensure consistency across all platforms
This is an hourly rated position.
Qualifications
- Minimum educational qualification of a polytechnic diploma or bachelor's degree
- Proven experience in event planning and management
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
- Ability to work flexibly and efficiently under tight deadlines
