Role
This role will provide administrative and secretarial support to Managing Director.
Responsibilities
- Provide secretarial support to the MD, including tasks such as scheduling meetings and appointments, management of email correspondences, drafting replies and preparing presentation materials for meetings.
- Reminding the MD of important tasks and deadlines
- Preparing communication on behalf of the MD
- Coordinate, book and organize business travels for MD
- Collate and submit MD's travel expenses
- Liaise with staff, clients and business guests
- Project and event coordination when required
- Conference Meetings set-up when necessary
- Manage MD's personal matters when required
- Any other ad hoc duties as assigned
Requirements
- University / diploma preferred
- Minimum 2 years relevant experience serving MD / CEO / Senior Management
- Discretion and tact for dealing with confidential information
- Good written and oral communication skills
- Excellent administration and organizational skills
- Self-motivated individual who is able to multitask
- Meticulous and an effective problem solver
- Strong sense of responsibility and able to complete tasks with minimal supervision
- Proficient in MS Office (Word, Excel and PowerPoint)
- Bilingual in English and Mandarin (written and spoken)
- Works well under pressure
