Job Description
This position provides a wide variety of administrative and staff support services at a project level and provides support in day-to-day functions that relate to document controls maintenance.
- Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.
- Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.
- Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.
- Perform a variety of administrative tasks in support of document controls maintenance for project.
- Use electronic system (Newforma) to store, file email communications for easy retrieval and log documents for review
- May assemble and bind final copy involving spiral bind or related equipment.
- Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.
- Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
- Maintain registers for all submittals project documentations.
- Any other ad-hoc duties.
Requirements
- 3 to 5 years of project support related experience is preferred.
- IT skills - Microsoft Office Competency (Intermediate).
- Highly organized in managing multiple task and work in a fast-paced environment.
- Able to priories important or urgent matters.
- Have excellent inter-personal and communication skills in order to interact effectively with colleagues at all levels.
- Able to learn project specific procedures and new software independently.
- Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
- Responsible and takes ownership.
- Able to work independently with minimum supervision and positive work attitude.
- Possess the ability to work well as part of a team and independently.
- Comfortable to work in project site office.
