Overview
The Project Assistant plays a pivotal role in ensuring the efficient functioning of projects. This position involves a blend of administrative, coordination, and problem-solving tasks.
The Project Assistant collaborates closely with project managers, subcontractors, and other team members to achieve project goals effectively.
Responsibilities
1) Site Pass Application & Renewal Monitoring:
- Oversee the application and renewal process for site passes, ensuring compliance with security protocols.
- Coordinate with relevant authorities to facilitate smooth access for project personnel.
2) Site Issues Bridging:
- Act as a bridge between different stakeholders (contractors, suppliers, and project managers) to address site-related issues promptly.
- Facilitate effective communication and resolution of any conflicts or challenges.
3) Site Progress Tracking and Reporting:
- Regularly monitor project progress on-site.
- Prepare detailed progress reports, highlighting milestones achieved and potential delays.
- Collaborate with project managers to ensure timely completion.
4) Functional Test Report Generation:
- Assist in conducting functional tests for various project components.
- Document test results accurately and generate comprehensive reports.
- Share findings with relevant team members for corrective actions.
5) Collection and Documentation:
- Collect relevant data, including updates due to variations (VOs) or design changes.
- Maintain accurate project records and documentation.
- Support project managers in organizing and archiving essential project information.
6) Assistance with Third-Party Issues:
- Collaborate with external parties (third-party contractors, consultants, etc.) to address any project-related challenges.
- Ensure smooth coordination and resolution of issues.
7) Assistance with Requests for Information (RFI) and Client Submissions:
- Assist in preparing and submitting RFIs to clients.
- Facilitate timely communication between the project team and the client.
- Ensure all necessary documentation is complete and accurate.
8) Faulty Components Tracking and Replacement Arrangement:
- Monitor the condition of project components and identify faulty items.
- Coordinate replacement arrangements promptly to minimize disruptions.
- Maintain an inventory of replacement parts.
9) Documentation Support and Problem-Solving:
- Prepare and organize all project-related documentation.
- Address day-to-day challenges that arise during construction.
- Collaborate with team members to find practical solutions.
10) Process Improvement and Client Service Enhancement:
- Provide valuable input for streamlining procedures.
- Ensure accurate data management.
- Strive for high-quality client service by proactively identifying areas for improvement.
Working Hours
Full-Time: Based on-site.
Working Days: Monday to Friday (5 days per week).
Working Hours: 9:00 AM to 6:00 PM each day.
How to Apply
If you’re an experienced Project Assistant looking for your next challenge, we’d love to hear from you!
Apply now and be part of our dynamic team.
