Primary Job Duties and Responsibilities:
Billing System Management:
- Maintain an up-to-date billing system to ensure accuracy and timeliness.
- Generate and send invoices to clients promptly and accurately.
- Follow up on outstanding invoices, collect payments, and allocate them appropriately.
Accounts Receivable Management:
- Perform account reconciliations for both debtor and creditor ledgers.
- Monitor customer accounts for non-payments, delayed payments, and other irregularities.
- Research and resolve payment discrepancies to maintain financial integrity.
Financial Reporting:
- Carry out billing, collection, and reporting activities according to specific deadlines.
- Generate age analysis reports and review accounts receivable ageing for compliance.
Financial Transactions Processing:
- Verify supplier invoices and prepare payments following established procedures.
- Process receipts and cash transactions accurately and efficiently.
- Conduct bank reconciliations at month-end to ensure the accuracy of financial records.
Customer Relationship Management:
- Investigate and resolve customer queries regarding billing and payments.
- Develop and implement a recovery system to initiate collection efforts effectively.
- Communicate with customers via phone, email, and mail to address inquiries and concerns.
Month-End and Year-End Procedures:
- Assist with month-end closing activities to ensure timely and accurate financial reporting.
- Prepare annual financial statements and schedules for audit and tax purposes.
Payroll and GST Compliance:
- Prepare for monthly payroll payments, ensuring accuracy and compliance with regulations.
- Submit quarterly GST returns to relevant authorities promptly.
Human Resource Administration:
- Manage HR processes such as claims and leave records for all staff in the company.
- Identify and submit applications for government grants to support HR initiatives.
External Liaison:
- Liaise with external parties, including auditors, bankers, tax agents, and government authorities.
- Ensure effective communication and cooperation to facilitate financial and HR operations.
Serving Guests and Office Upkerps:
- Greeting guests and directing them to meeting rooms.
- Assisting with general inquiries.
- Arranging meetings and conducting facility tours.
- To keep the premises clean and tidy.
- In charge of office upkeeps.
Qualifications and Skills:
- Bachelor's degree or Diploma in Finance, Accounting, Human Resources, or a related field.
- Proven experience in finance and HR roles, preferably in a similar capacity.
- Strong analytical and problem-solving skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in accounting software and MS Office suite.
- Knowledge of relevant regulations and compliance requirements.
- Ability to prioritise tasks and manage time effectively in a fast-paced environment.
Benefits:
- Supportive work environment dedicated to employee well-being.
- Health and wellness benefits package.
- Collaborative team culture focused on student success and growth.
