Position Overview
The Finance Executive ensures accurate accounting entries and processes payments to vendors promptly in acccordance with Capella Hotel Singapore's policies and procedures.
The Role
Accounts Payable
- Reconcile payments with suppliers' statement of accounts
- Follow up on outstanding invoices and ensure closure
- Ensure prompt and accurate payment to suppliers
- Maintain AP Aging balances according to established policies & procedures
- Update maintenance contract records and follow up with respective departments
- Sort and distribute incoming mail
- Ensure that all suppliers' invoices are properly documented and supported by backups
- Keeping track of all payments and expenditures in an appropriate manner
- Assist Finance Manager to prepare month-end closing financial reports
- Prepare month-end closing accruals
- Prepare month-end Balance Sheet reconciliations for AP related accounts
- Cover General Cashier duties in his/her absence
Other Duties / Tasks
- Count and verify daily cash receipts that are submitted from individual cashiers.
- Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report.
- Consolidate, prepare and make the daily bank deposits in a timely manner.
- Reconcile daily cash submissions from various departments in the hotel against the bank deposits.
- Ensure that all cash-handling employees have adequate monetary change throughout their work shifts.
- Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated.
- Make petty cash disbursements and expenses claims according to policy and procedures.
- Reconcile petty cash payments and submit for Assistant Director of Finance's approval.
- Perform a daily cash count of the General Cashier's float and report all counts/discrepancies to Assistant Director of Finance.
Talent Profile:
- Diploma in Accounting or equivalent
- 2 years of experience in similar role
- Willing to work on weekends or public holidays whenever required
- Knowledge of SUN System
- Basic accounting knowledge
