The role is responsible for the efficient execution of payroll and HR administration services in the assigned Countries in compliance with legal requirements and Group policies.
Main Responsibilities:
- Cooperate with Region HR Operations and Finance departments to ensure proper accounting of payroll costs and appropriate fulfilment of tax and social security obligations
- Manage work attendance monitoring system (absence & sickness, overtime, vacations, etc.) and related salary calculations
- Ensure proper payroll management and timely HR Administration in compliance with Local labour law, regulations and individual labour agreement
- Guarantee payment of salaries, social contributions, pension plan, health care insurance, taxes, etc.
- Assists new employees on personal matters regarding Registration, Tax Card and others
- Oversee seconded personnel for assigned countries, give induction for new foreign employees regarding administration and payroll
- Manage dismissals, disciplinary actions, consensual resolution and resignations in terms of negotiation, meeting, legal aspects and signing
- Handle external contracts in collaboration with General Purchasing
- Guarantee strong relationship with payroll outsourcer in order to maximize service level
- Manage contacts and relationship with the authorities (Social Security, Health / Pension Institutions, Tax Authorities, Work Councils, Labour offices, and others), additional pension plan and Health Care insurance
- Contribute to definition of policies, remunerative plans, benefit management in collaboration with region Reward and HR Manager
- Collaborate to define standard contract terms and analyze new contract compliance with Group / local policies and legal constraints (in case of variations)
- Act as a reference point for all legal and fiscal issues and manages the fiscal assistance provided to the employees by the tax external advisors
- Plan and implement special HR projects related to worktime, administration, reward
- Hold responsibility for budget and controlling of cost components in terms of salaries, pension plans, STI, LTI, insurance and benefits, and for budget and controlling of cost of Local HR Function, in collaboration with the regional HR Operations team
- Implement local benefit programs for reference counties (including medical coverage, life insurance, short-term and long-term disability, etc)
- Support region Reward to monitor Local market trends and evaluate competitiveness of Company's salary administration programs, assist in and participate in compensation surveys
- Ensure to act in compliance with global & local policies guidelines, manages the activities due for internal and external audit
Requirements:
- University degree
- Relevant experience in payroll administration and management, with a good understanding of legal and regulatory environment
- Experience in managing the payroll matters for multiple countries is considered a plus
- High attention to details, good analytical skillset and ability to work under pressure
- Ability to work independently and well across teams in a matrix organization and manage multiple projects
- Excellent communication and interpersonal skills
- Good problem-solving skills and project management abilities
- MS Office proficiency, SAP knowledge is preferred
- Fluency in English, written and spoken, other languages are considered a plus
