Administrative Coordinator
Location: Paya Lebar
Position Type: Full Time, 5 days a week
Job Summary:
The Administrative Coordinator will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of task including managing schedules, coordinating meetings, handling correspondence, and assisting with special projects. The ideal candidates will be detail-oriented, posses strong communication skills, and have the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Serve as the point of contact for internal and external communications, including answering and directing phone calls, emails, and other inquires.
- Manage and maintain executives schedules, including organizing meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and schedule meetings, conferences, and events, including arranging logistics and preparing materials.
- Maintain office supplies inventory by checking stock to determine inventory levels, anticipating requirements, and placing and expediting orders.
- Assist in the development and implementation of office policies and procedures.
- Perform general clerical duties including photocopying, faxing, mailing, and filling.
- Support special projects and other duties as assigned by management.
- Assist with the preparation of budgets, expense reports, and financial statements.
Qualifications:
- Experience in administrative coordinator, administrative assistant, or similar role.
- Proficient in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook.)
- Excellent written and verbal communications skills.
- Strong organizational skills with the ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
