Responsibilities:
- Maintain records as required by the internal and external procedures and regulations.
- Analyze the technical requirements of the purchase request and ensure that these requirements are met throughout the supply process.
- Prepare the Requests for Quotation (RFQ) in accordance with the scopes. The RFQs shall include all technical, commercial and quality requirements.
- Source, coordinate qualification and select suitable suppliers, manufacturers and vendors.
- Expedite and obtain suitable quotations and to co-ordinate technical clarifications and communications during bidding. Negotiate with suppliers and obtain the best price for goods and services.
- Review quotations and issue the cost comparison sheets when required.
- Issue the Purchase Requisition (PRs) and expedite the approval process or for contracts provide full contract/agreement packages (including Business case, Service Level Agreements, Contracted Terms and conditions, etc.).
- Prepare and issue the Purchase Order (POs) or Request For Signatures (RFS).
- Verify the acknowledgement of POs and launch Kick-Off Meetings when necessary.
- Prepare Request for Information (RFI) for public tender on future contracts, evaluate replies, short list candidates, and prepare RFQs. Analyze proposals, plan and lead clarification meetings, negotiate on terms and conditions. Write contracts.
- Coordinate with freight forwarder to expedite deliveries.
- Liaise with vendors on qualification requirements and do site audits if necessary.
- Prepare weekly progress report on purchasing activities (PIR, RFQ, PR and PO status).
- Monitor vendor’s performance and organize Quarterly Performance Review (QPR) meetings.
QUALIFICATIONS / SKILLS / EXPERIENCE
- University Degree or equivalent in Engineering and/or Supply Chain Management / Business Management.
- Minimum 5 years’ experience in Procurement, preferably with contract issuance and vendor performance measurement.
- Knowledge of materials import/export procedures and regulations.
- Familiar with purchasing regulations and legislation in country
- Familiar with materials administration and purchasing systems and MS applications.
- Fluent in written and spoken English.
- Ability to travel internationally including offshore
- Ability to work in a fast-paced environment with changes in priorities.
