About ASEF Finance & Administration
The Finance and Administration Department support ASEF’s work through the stewardship of
financial, information technology and administrative services. Our Goals:
- To promote sound financial management,
- To deliver quality reports and information to internal and external stakeholders on a timely basis,
- To ensure that our work processes and policies adhere to strict compliance standards and requirements.
About the Position
The incumbent’s work will be under the supervision of the Finance Manager.
This appointment is on a 1-year contract basis with an initial 3-month probation period.
KEY RESPONSIBILITIES
- Lead officer of the payment function,
- Process payment disbursement in accordance with internal policies and procedures,
- Review payment disbursements done by AP Executive,
- Post payments in accounting system and upload to internet banking platform,
- Ensure compliance with grant conditions and statutory requirements,
- Provide guidance to programme departments on project financial management, including budget monitoring, reviews and variance analysis,
- Assist in the preparation of financial reports in accordance with generally accepted accounting principles and funder requirements,
- Assist in the preparation of annual budgets and quarterly forecasts,
- Assist in cash management and investment returns,
- Assist the Finance Manager in reviewing and streamlining accounting processes,
- Review and ensure timely GST submission on quarterly basis,
- Assist the Finance Manager in ad-hoc financial matters,
- Any other duties assigned by the Finance Director.
QUALIFICATIONS & EXPERIENCE
- Recognized degree or professional qualifications in Accounting or Finance,
- Preferably with CPA qualifications,
- Minimum 6 years of relevant work experience, particularly in payments and controllership functions,
- Previous experience in international organization or non-profit sector will be an added advantage,
- Some experience in supervisory capacity.
KEY COMPETENCIES
- Excellent communication skills and maturity to deal with different cultures, as well as with all levels of staff,
- Able to work effectively in a team environment,
- Able to work under pressure and overtime during peak season,
- Pro-active and able to work effectively with minimal supervision,
- Proficient in Microsoft Office applications and familiarity with accounting software (Microsoft Dynamics) is an added advantage.
CITIZENSHIP
Candidates must be citizens and passport holders of Partners - ASEM InfoBoard countries.
Remuneration
The successful candidate will be offered a monthly salary commensurate with the personal qualifications and experience. Other applicable benefits include medical benefits, various paid leaves and an annual wage supplement equivalent to a month’s salary.
How to Apply
To apply for this position, please submit the following documents:
- Cover letter detailing the qualities/contributions that you would bring to ASEF,
- Curriculum vitae with your contact details, highlighting work experiences and studies related to the above job requirements,
- Clear indication of your nationality,
- Contact details of 2 referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them.
Please email your application with the subject “F&A_SPE 2024 – your full name” to [email protected] by Sunday, 14 July 2024.
As we receive a large number of applications, we seek your understanding that only shortlisted applicants will be contacted via e-mail.
ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.
