● Manage, monitor and maintain the company's assets including property, equipment, motor vehicles, inventories, furniture and fitting.
● Managing inventories such as pantry supplies, electrical consumables and furniture.
● Conduct periodic inspections of office and store to ensure maintenance standards are met.
● Liaise with vendors/contractors for projects and works.
● Perform regular check on office equipment, furniture fitting and electrical appliances to make sure the items are in good condition.
● Ensuring repair specifications meet standards and seek approval for execution.
● Assist with preparation of facility reports and review maintenance contracts.
● Budget expenditure planning, coordination and overseeing the execution of renovation works.
● Tenant management — such as sourcing of new dormitories, renewal of dormitories' contracts, including handing and taking over, defect management, supervise tenant and enforcement of relevant terms under the lease. Keep track of dormitory maintenance records, repair work and vendor contracts.
● Liaise with dormitory providers and perform routine checks on the worker housing environment.
● Handle vehicles insurance, repair, claim, vehicle accident (if applicable) and update company vehicle listing.
● Manage offsite storage, including sorting documents and overseeing warehouse item projects.
● Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), branding initiatives, etc.
● Assist Facility Manager to compute and track carbon footprint across all Vistek’s facilities.
● Work with relevant stakeholders to identify areas within facilities that generate highest footprint and propose ways to optimise energy consumption, water usage and waste within all facilities.
● Work with relevant teams to set footprint reduction targets across the company’s facilities and propose solutions/interventions.
● Work closely with various teams to surface sustainability proposals to management that reduces the overall carbon footprint within company facilities.
● Ensure that Vistek facilities are in compliance with all sustainability related regulations and where required to assist with preparation of reports to be submitted.
● Take on the change agent role and promote the green transition efforts within the company.
● Supporting HR Manager in conducting company-wide TNA and identifying suitable training programmes to develop workers’ sustainability competencies.
● Provide monthly reports to management.
