Company: Shipping Company
Location: Central (Near MRT Station)
Position: Manager/Assistant Manager (Administration (GA)) (Job ID: 19202)
Job Description:
Responsible for enhancing overall support and services to all of our employees and group companies(*) for employee satisfaction.
1. General Administration
2. Group Service Provider / Facility Management
* More than 10 group companies in the same building.
Duties and Responsibilities
1. General Administration Responsibilities
• Manage office operations in general
• Oversee business travel arrangement and hotel bookings
• Enhance the productivity of Administration workflow (Digitization)
• Contract and vendor management, (i.e. Vehicle leases, contract driver, service apartment, etc).
• Act as the office's tenant in managing the tenancy agreement, sublease and rental arrangement with the group companies.
• Asset management (ex. Office facilities, furniture, corporate mobile phone, etc.)
2. Group Service Provider / Facility Management
• Managing the general operation of shared office, reception, meeting rooms, lounge and common area.
• Corresponding with the building management office (Incl. season parking renewal) and vendors (i.e. Contractor, furniture manufacturer, etc.)
• Plan, Organize and Coordination of group company events. (i.e. year-end parties, functions, town-hall meetings, receptions, etc).
• Group servicing arrangements/Contract management with 3rd parties, and vendors. (i.e. Copier, Airline, etc.)
• Facility management, which includes managing in-house office cleaners and outsourcing contractors (i.e. cleaners, receptionist, pantry vendors and any other maintenance vendors).
• Manage and attend the Group's Annual Building Power Shut Down, Fire Evacuation Drill, and other security and safety events. (Required to work on weekends for Annual Power Shut Down)
• Take the lead in organizing, re-design the layout and coordination of office renovation.
• Perform any other ad-hoc duties assigned as and when necessary.
Job Requirements:
- Bachelor’s degree in business administration, management, or a related field.
- Minimum of 8 years’ experience in Administrative / General Affairs management.
- Strong leadership, time management, computer literacy, organizational skills, strategic planning, interpersonal skills, and resourcefulness.
- Possess good interpersonal skills and communication skills
- Pleasant, proactive attitude, hands on experience and able to work with people across all levels
- Fast Learner, meticulous, and able to multi-task.
- Experience in improving work efficiency with digital systems, software, or SaaS services.
- Familiar with Company acts and other regulations which are applicable in Singapore.
Interested applicants please send your resume to grace at pasona.com.sg with email subject header "Job Application for Manager/Assistant Manager (Administration, Office and Facility Management) (Job ID: 19202)".
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
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Teo Su-Yin Grace
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Pasona Singapore Pte Ltd
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