Key Responsibilities:
1. Corporate Secretarial Duties:
- Manage and maintain statutory records, including registers of members, directors, and secretaries.
- Prepare and file statutory documents with relevant authorities (e.g., ACRA).
- Handle the incorporation of new companies, registration of branches, and other entity types.
- Ensure compliance with the Companies Act and other relevant regulations.
- Coordinate and attend board and shareholders’ meetings, prepare agendas, minutes, and resolutions.
2. Regulatory Compliance:
- Monitor and ensure timely submission of annual returns, financial statements, and other statutory filings.
- Liaise with regulatory bodies, such as ACRA, IRAS, and other government agencies.
- Keep abreast of changes in statutory requirements and advise clients accordingly.
3. Client Management:
- Serve as the primary point of contact for clients regarding corporate secretarial matters.
- Provide professional advice on corporate governance and compliance issues.
- Assist clients in understanding their statutory obligations and best practices.
4. Administrative Support:
- Maintain and update company records and databases.
- Handle routine correspondence and administrative duties related to corporate secretarial functions.
- Support senior management in various ad hoc projects and assignments.
- Perform any other ad-hoc tasks as assigned by the management.
Qualifications and Skills:
- Diploma/Degree in Business Administration, Law, or related field.
- Chartered Secretary (SAICSA/ICSA) qualifications are an advantage.
- Minimum 2-3 years of relevant experience in corporate secretarial practice.
- Experience in a corporate secretarial firm or legal environment is preferred.
- Strong understanding of the Companies Act and other regulatory requirements.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and time management abilities.
- Ability to handle multiple tasks and work independently under tight deadlines.
