The trainee should be capable of coordinating our organization's administration system and general workflows, as well as supervising an administrative team and ensuring daily office duties are accomplished smoothly.
Specific Responsibilities
1. Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
2. Recruit and train personnel and allocate responsibilities and office space.
3. Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
4. Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
5. Manage schedules and deadlines.
6. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
7. Monitor costs and expenses to assist in budget preparation.
8. Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
9. Organize and supervise other office activities (recycling, renovations, event planning etc.)
10. Ensure operations adhere to policies and regulations.
11. Keep abreast with all organizational changes and business developments.
Technical Skills and Competencies
1. Organizational skill
2. Leadership Skill
3. Planning skill
4. Strong Communication Skill
5. Teamwork
6. Patience and flexibility
