Job Description:
International Partnerships
· Support team with desk top research
· Assist team by putting up simple straight-forward submissions
· Assist with arrangements for internal/external meetings (scheduling, booking of rooms, logs and liaison with external parties, taking notes and post-meeting follow ups.)
· Provide logistical / admin support for any events that IP team is organising including, visits, meals, workshops, events/ talks (physical or virtual), and conferences, including the production, logistics and administration of the activities, liaising with vendors, internal and external stakeholders.
· Project management work (e.g. developing timelines and monitoring), liaising and coordinating among stakeholders, tabulating the respective inputs/ views.
· Provide secretariat support and take notes for all IP meetings/ visits
· Assist with the digital offerings and marketing efforts for IP events
· Develop, manage and maintain SOPs/ databases, and assist in Knowledge Management (including developing Sharepoint architecture)
· Update IP mailing list and database
· Development and management of SOPs/databases
· Any other matters as directed by IP
Administration & Communications
• Secretariat duties including management of meetings (scheduling, booking of rooms, logs and liaison with external parties, etc), taking notes and post-meeting follow ups.
• Assist in the communications of information such as newsletters, generating, collating and analysing feedbacks, marketing of CA’s activities, etc.
• Development and management of SOPs/databases and involve in knowledge management/data analytic projects.
Any other duties as may be agreed and assigned.
Working Arrangement:
Location: Near Clarke Quay MRT Station
Working Hours:
Mondays – Thursdays, 8.30am – 6 pm (1 hour lunch break)
Fridays, 8.30am – 5.30pm
Hybrid mode – few days in office and some days work from home
Contract Duration: 1 Year
Salary: Monthly Rated
Job Requirements:
· 2 to 3 years of working experience in admin work
· Experience in International Relations work will be an advantage.
· A self-starter who is driven, takes initiative and a good team player
· Able to work within tight timelines and possesses good administrative and communication skills
· Proficient with Microsoft Office
· Knowledge and interest in technological applications will be advantageous.
Any other duties as may be agreed and assigned.
