Assist Asst. Manager in supervision of divisional Human Resource and Administration activities.
Audits all Admin HR reports submitted by divisional HR & Admin Departments.
Audits Expense reports submitted by various departments to ensure compliance with Company policies.
Organizes and maintains files, correspondence, records, etc. Follows up on pending matters. Expedites flow of work and initiates follow-up action.
Assists in the training of the Office Support Equipment and in the development and evaluation of same.
Schedules appointments and makes arrangements for meetings and conferences.
Makes travel arrangements and hotel bookings for ESC and employees.
Plans lunches, dinners and coordinates meetings for corporate officers and directors.
Routes sensitive correspondence and handles routine correspondence.
Assists company in administrative matters to assure meeting profit, customer, and quality objectives.
Maintains all patent files and processes billing from patent attorney if necessary.
Tracks unused airline tickets, rental car coupons and company frequent flyer miles.
Tracks spare cell phones and equipment and provides bill back information to accounting. Troubleshoots complaints.
Updates company organization chart prior to promotion or any employee reshuffling request.
Maintains Board of Directors documents for AIDA and AE. Works with company attorney concerning same.
Produces a variety of correspondence and reports as requested using appropriate office equipment and word processing, graphics and spreadsheet software.
Interviews vendors for hotel rates, car rentals, vending services, confidential shred services, caterers and janitorial service.
Assists with various departments and divisions on any upcoming trainings or assigned projects upon request.
Reviews visa process submitted by divisional HR & Admin Departments and ensures up to date on any requests or requirements.
Reviews and arranges annual health screening for employees.
Perform other duties as assigned.
