The main responsibilities and tasks of this position are listed as, but not limited to the following:
- Review invoices from vendors and ensure invoices are accurate, properly coded, and approved for payment.
- Ensure invoices are supported with PO and/or DO, or approved contract.
- Prepare AP invoices journals for posting into the accounting system.
- Ensure all payments are accurate, duly authorized and supported by evidence.
- Ensure timely payment of invoices to avoid late fees or disruptions in services.
- Ensure monthly GIRO payments are posted in a timely manner.
- Prepare Telegraphy Transfer for overseas payments.
- Follow up payment rejection with suppliers/contractors.
- Process payment of commission to travel agents with supporting documents.
- Replenish General Cashier’s Float upon receipt of report submitted by the General Cashier.
- Ensure Maintenance Contract expenses are posted or accrued monthly, and reversal of accrual upon posting of invoices.
- Monthly reconciliation of suppliers’ statements of accounts against accounting records.
- Promptly resolve any discrepancies identified during the reconciliation process.
- Update Capex payment and commitment listing, ensure all Capex documents are filed.
- Create or update suppliers’ details in accounting system.
- Attend to internal/external audit and suppliers/contractors’ queries.
- Follow up with suppliers on long outstanding accrual without invoicing.
- Maintain well-organized payment files.
- Any other adhoc duties as and when assigned by the Management.
