Accounts & HR Executive

ONLY SINGAPOREAN, PR OR MALAYSIAN MAY APPLY

Industry: Marine, Diving
Office Location: Boon Lay/Jurong/Tuas – 6 mins drive from Pioneer MRT

Working Hours: 0930h – 1830h
Role: Full Time

Roles and Responsibilities

1. Office Management

• Work closely with management team to execute daily office operations, ensuring smooth functioning of jobs
• Manage office supplies inventory and place orders when necessary
• Maintain office equipment and coordinate repairs or replacements as needed

1. Communication

• Manage incoming and outgoing correspondence, including emails, phone calls, and mails and providing reminders to senior management
• Ensure effective communication within operations team and clients

1. Documentation and Record Keeping

• Maintain accurate and up-to-date records for all diving jobs – service reports, doing up final diving reports
• Organize and manage both digital and physical documentation filing systems
• Preparing of diving reports, presentations, and documents as required by management or clients
• Work closely with management to prepare staff weekly allowance for payment processing

1. Scheduling and Coordination

• Scheduling appointments, meetings, courses, diving medicals, and travel arrangements for management and staff
• Coordinate with clients, suppliers, and vendors to schedule services and deliveries

Job Requirements

• Proficient in Google Workspace, Microsoft Office Suite, WhatsApp Web
• Strong written and verbal communication skills, comfortable to interact with all levels of the organization
• Able to maintain confidentiality and handle sensitive information with professionalism
• Excellent planning and time management
• Detail-oriented and able to maintain accuracy in work
• Ability to multitask and prioritize daily workload
• Minimum GCE “O” levels or equivalent
• Business administration or related field would be an advantage
• At least 2 years working experience
• Candidates with relevant experience in marine industry will be an advantage
• Training will be provided
• Able to work with minimal supervision