About Us: Muslimin Trust Fund Association (MTFA) is a rapidly growing nonprofit organisation dedicated to serving the underprivilege community in Singapore. Established with the aim of providing financial assistance and support to Muslims in need, MTFA focuses on various areas such as education, healthcare, welfare, and social services.
Guided by our principle of "Towards a sincere pursuit of Ihsan", we aim to continuously create positive impacts within the communities we serve.
Job Summary: This is a 6-month maternity coverage contract. The executive officer will provide administrative and inventory management support, including handling enquiries, managing inventory, processing purchases, and assisting with financial transactions and organizational activities.
Key Responsibilities
ADMIN:
- Handle phone calls, general enquiries, and the general email account.
- Manage admin duty handphone and address public donations and enquiries.
- Distribute mail to respective departments.
- Prepare and order staff passes, name stamps, and name cards; edit in Canva as needed.
INVENTORY:
- Manage food item inventory, including stock, expiration tracking, and supervising the storekeeper.
- Maintain inventory records for the Darul Ihsan building and both orphanages.
- Coordinate excess item distribution and purchase non-perishable kitchen items.
PURCHASING:
- Process requisitions, purchase orders, and store orders.
- Obtain quotations and purchase approved items and office supplies as needed.
FINANCE:
- Process donor applications and handle monetary donations (online and offline).
- Issue and manage donation receipts.
- Assist with monthly mosque collections and manage donation accounts.
OTHERS:
- Perform additional duties as assigned.
- Cover for colleagues on leave.
- Assist in organizing company activities and functions.
Requirements
- Minimum Diploma in Business Administration, Logistics, or related field.
- Proven experience in administrative support and inventory management, preferably in a nonprofit or community service setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with inventory management software.
- Strong organizational and time management skills, capable of handling multiple tasks efficiently.
- Excellent communication and interpersonal skills, able to interact effectively with diverse stakeholders.
- Detail-oriented with a focus on accuracy in inventory tracking and administrative tasks.
If you have a passion for making a positive impact and meet the above requirements, we would love to hear from you. Join us in making a meaningful impact in our community!
