JOB TITLE: SENIOR PURCHASING EXECUTIVE
Links to: Assistant Finance Manager
WHO ARE WE?
Nexus is an empowering, learning-focused community. We strive to create an honest, open, and innovative community with our learners, parents, and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.
WHO ARE WE LOOKING FOR?
At Nexus, we do things differently. Each member of staff is valued and recognized as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.
JOB DESCRIPTION
The job-holder is responsible for administering the purchasing activities and ensuring that all purchases are made and delivered as per stakeholders' requirements.
ROLE AND RESPONSIBILITIES
Operational Management
- Enter and process Purchase Request and Orders
- Support in any new system implementation and migration of Purchase Request & Orders as and when required
- Ensure data accuracy and integrity are maintained in the system
- Process the purchase orders by liaising with suppliers and stakeholders
- Track the status of requisitions, contracts, and orders
- Submit advance payment/deposit request to Accounts Payable in SAP
- Manage credit card purchases and payment
- Ensure all stakeholders and/or suppliers pertaining to queries about order status, changes, or cancellations are responded
- Lead in the sourcing process locally and overseas for new goods not supplied by regular principals/suppliers
- Manage the air and sea freight and liaise with forwarders on services and costs
- Check shipments when they arrive to ensure that orders have been fulfilled correctly and that goods meet specifications
- Manage the local and overseas purchase inquiries from stakeholders
- Lead process improvement initiatives for the purchasing function
- Manage the Purchasing Executive to meet stakeholders' requests
- Reviewing and reconciling all of the transactions related to procurement activities for month-end closing/year-end closing with Accounts Payable.
Procurement and Control
- Ensure all purchase requests are approved within mandated guidelines
- Review requisition orders to verify accuracy and specifications
- Monitor contractor performance, recommending contract modifications when necessary
- Analyse and reporting of purchasing activities and budget balances
Administrative
- Generate RFQ proposals, requirements documentation, and tender documents if needed
- Submit administrative reports as requested by the Manager or Senior Management
- Support school activities when required
- Perform any other duties as assigned by the Manager/Senior Management
QUALIFICATIONS AND SKILLS
- Minimum Diploma qualification
- More than 5 years of relevant purchasing/administration working experience
- Required lifting, moving, and pushing of heavy/bulky goods from time to time
- Working experience in the education industry is preferred
- Knowledge of procurement methods and procedures of a centralized purchasing function
- Knowledge of the ERP system SAP S4 Hana is preferred
- Possess good IT skills and knowledge. Proficient in Google Workspace and Microsoft (MS) Applications.
Nexus International School (Singapore) is committed to the safety and well-being of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.
Nexus International School (Singapore) is an equal-opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills, and experiences within our school.
Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.
Interested candidates may apply here: https://careers.taylors.edu.my/job-invite/3654/
